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HomeMy WebLinkAboutVILLAGE BOARD - 01/09/1968 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JANUARY 9, 1968 President Jack D. Pahl called the meeting to order at 8:01 p.m. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, James R. Gibson, Eugene V. Keith, Richard A. McGrenera, Charles J. Zettek; "ABSENT" - none. Attorney Edward C. Hofert was present at this meeting, Trustee Coney noted the following corrections to the minutes of the regular meeting of January 2, 1968: 1 . Page 3, paragraph [,, "smoke alarm systems as compared to fire alarm systems". 2. Page 5, paragraph Q, the vote should read that Trustee Coney "abstained" rather than cast a "nay" vote. It was moved by Trustee Zettek and seconded by Trustee Coney that the minutes of the regular meeting of January 2, 1968 be approved as cor- rected above and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. President Pahl reported that the State Highway Department has turned down the request for an intersection crossover at Greenleaf Avenue and r Route 83. The Village recently purchased a site to build an industrial C fire station near this point and Mr. Pahl stated he thought it appro- priate to find a different location anti asked the Capital Improvements Committee to negotiate with the developer for another site for the fire ation. In addition, Mr. Pahl stated that the State Highway Department, as a result of studies of Route 83, will permit the Village to install traffic control signals at Route 83 and Pratt Boulevard. These will be temporary signals during the improvement of Route 83 and the cost of the signals will be Twenty Thousand ($20,000) Dollars for the intersection. The State Highway Department estimates the cost of permanent signals to be installed at the end of the improvement construction to be Thirty Thousand ($30,000) Dollars each for Route 83 and Pratt Boulevard and for Route 83 and Touhy Avenue. The Judiciary Committee was requested to explore the possibility of providing the signal at Route 83 and Pratt Boulevard through cooperation with the Industrial Park Association and the developer. Trustee Gibson stated that he felt that the acquisition of the site and the location of the traffic controls are one problem rather than two and should be studied in that manner, the problem being the location of the site. Trustee Coney stated that his Committee will accept the assignment of traffic lights together with that of land acquisition. Attorney Hofert reported that: 1 . He has prepared a proposed ordinance rezoning, from M-1 to B-1 , the Gottlieb property located at Higgins Road and Nicholas Boulevard, together with a letter of comment stating that the passage of this ordinance will permit uses other than office buildings and is a precedent for B-1 zoning in this area. This can be averted by handling as a variation, if the Board wishes. 2. He has prepared a proposed agreement and plat of vacation to permit Zenith Radio Corporation building over the easement in Lot No. 208 in the Centex Industrial Park which agreement provides for sewer mains to be paid for by Zenith. He stated -1- Reg. 1/9/68 that a copy of the proposed agreement and plat of vacation has been submitted to the Village Manager and the Village Engineer for comments and to the attorney for Zenith Radio Corporation. Trustee Keith requested that the Board members be supplied copies so that the basic principle is agreeable to all before proceeding further. 3. He has read the proposed ordinance submitted by the Elk Grove Park District and that if the Board wishes to have Village Police Officers serve as Park District Officers, that the Village first must get the consent of the Policemen to serve as such. The prosecution for violation of park rules can be handled by the Park District attorney. However, if the matters are not brought into the local courts, the Village will be faced with having Elk Grove Policemen taking time off to testify in court on such violations. 4. He has prepared a deed conveying the dedicated public crosswalk between Lots 2620 and 2621 to the Elk Grove Park District and, following receipt of a resolution from the Park District declar- ing a need for such land, this will be presented to the Board for action. 5. In the preparation of the ordinance regarding fences, a question has been raised regarding the base line for the height of a fence and the Village Engineer has been requested to supply information for this purpose. 6. The Building Department reports continued wprk and progress in the renovation of the Luehring building on Arlington Heights Road, north of Clearmont Drive. He appeared in court within the past ten days on this question and the matter has been r continued to March 5th. He has requested a report from the t Building Department on February 15th as to whether or not the building is completed and continual progress is being made. 7. Regarding the proposed annexation of thirty (30) acres of property on the north side of Devon Avenue, west of Arlington Heights Road, the Attorney, Mr. Nye, representing the property owners, has been in touch with Mr. Hofert regarding the recap- ture agreement as to oversized sewer lines which have been installed in that area and the dedication of ten (10%) per cent of the land (or an amount of money equal to the value of 10% of the land) under the provisions of the Subdivision Control Ordinance. Further discussions are taking place and a written proposal will be submitted to the Board. Following discussion of the question of policing the Village Parks and whether or not Park District rules should be enforced by Police Officers, sworn as Park Officers, it was the concensus that the policy of the Village Board shall be that the Elk Grove Village Policemen will provide normal police patrol and surveillance of the Park District properties but will not enforce Park District rules -- just as the Police now patrol school properties but do not enforce school district rules. During the discussion, the Attorney pointed out that Elk Grove Village Policemen have, at all times, the authority to make arrests on all properties within Elk Grove Village, private and public, relating to crimes over which Police Officers have been given authority by the State and Village. President Pahl said that he will communicate to the Park District Commissioners the policy that the Board has established on this matter. Trustee Zettek stated that at a previous Village Board meeting, on two separate motions, there were votes cast 3 to 2 with 1 abstention, and that the Attorney ruled that the abstention went with the majority. Trustee Zettek stated that it was his understanding that in situations of this type, the President, mrnst. be called upon to vote in order to -2- Reg. 1/9/68 establish a majority. Attorney Hofert stated that the point was well made and that in this case the President did have the right to vote. Mr. Charles A. Willis, Village Manager, reported, as follows: 1 . That the audit reports for the municipal funds and for the water works and sewerage fund as of April 30. 1967 have been received and distributed to the Board members. It is expected that by the end of January, the auditors' procedural recommenda- tions concerning the accounting system will be prepared and forwarded for study. 2. That he has forwarded to the President and Trustees a copy of the schedule of meetings of the Metropolitan Sanitary District to discuss their proposed policy for improvement to local sewerage and drainage systems and that a statement on the Village's position should be presented at the January 24th meeting in Oak Lawn. 3. That the Village Engineer, Mr. Peterson, has rendered a state- ment for services in connection with the MFT program for the year 1967 and has requested clarification as to whether or not the Village shall continue to use MFT funds for routine street maintenance, snow cleaning and snow removal or whether MET funds are to be earmarked exclusively for capital improvements and major construction projects. Earlier in the year, Mr. Peterson recommended that the latter course be followed. Trustee Coney stated that the Capital Improvements Committee has also recommended that MFT funds be used solely for major construction work. Following brief discussion, it was the concensus of the Board that this policy be adopted and followed beginning immediately. 4. That the rezoning petition at Spruce Avenue on the south side of Devon Avenue which was heard by the DuPage County Zoning Board of Appeals was for a drive-in restaurant rather than for a service station. Mr. Willis stated that on January 5th he was told by the Secretary of the Zoning Board of Appeals of DuPage County that they will recommend to the Board of Supervisors that the rezoning petition be denied. This matter will be considered by the Supervisors at their meeting of January 30th and a letter has been sent to them expressing the previous direction which has been given to the Manager by the Village Board voicing an objection to that type of zoning adjacent to the Village. 5. That he has brought.with him to this meeting a packet of materials containing items that are pending and need study and stated that he would be happy to accept the assistance of the Board members in whatever areas they may wish to volunteer. The Board members asked for a definition of these items whereupon Mr. Willis related in outline fashion the matters that are pending and need study. Board members volunteered their services in connection with the majority of the items questioned and a copy of the assignments will be prepared and distributed to each of the Board members. Mr. Willis stated that he will have a report to present to the Board on the tragic fire at the Lauber residence, 530 Ridgewood Road, within the next few days. Trustee Coney called the attention of the Village Manager to the improper parking at the CVpress_ Lane skating rink. Mr. Albert Walla, Building Inspector, read the December 1967 monthly report for the Building Npartment. -3- Reg. 1/9/66 Fire Chief Virgil Botiller read the monthly operating report for the Fire Department for December, 1967. Chief Botiller also presented the Board with a copy of a letter which he has prepared and which the Welcome Hostess of the Elk Grove Village Chamber of Commerce is distributing to each new homeowner. It was suggested that the letter to new homeowners be modified and mailed to all residents since it concerns matters of vital importance relating to reporting of fires and the services of the Fire Department. A meeting of the Capital Improvements Committee was scheduled for 8:00 a.m. on Friday, January 12th to discuss the industrial fire statim site. Trustee Coney, Chairman of the Capital Improvements Committee, read a report dated January 5, 1968 from the Committee regarding the selection of an architect wherein he stated that nine (9) architects were inter- viewed and the Committee members inquired into the professional status, education, experience, staff and office practice of each in order to determine the competence of each. The Committee then selected three (3) whom it felt to be particularly qualified for the project and then made field trips to the architect's own offices and made tours of their representative work. Based upon the Committee's findings and their evaluation of the three finalists, they recommend that the Board engage the firm of James Otis Jr. and Associates of 811 Skokie Boulevard, Northbrook, Illinois to be the architectural firm for Elk Grove Village's new municipal complex. It was moved by Trustee Coney and seconded by Trustee McGrenera that the Board designate the architectural firm of James Otis, Jr. and Associates of Northbrook to be the architectural firm for Elk Grove Village's new municipal complex and authorize the Village Manager and the Village Attorney to cause the preparation of a contract for employ- ment. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried, In reply to Trustee Keith' s question as to what procedure is to be followed at this point, Trustee Coney stated that the architect will meet with the Department heads and the Board of Trustees and each will give the architect the requests they have in mind. These requests will be reviewed by the Board and the Manager. Preliminary drawings will then be prepared and submitted for review and study. Upon the approval of the preliminary, the final drawings will be developed. Trustee Gibson, Chairman of the Judiciary Committee, reported that the Branigar Estates Homeowners have taken no active steps toward annexation to the Village. Trustee Gibson also reported that the Judiciary Committee has no further recommendation concerning fences and that the original recom- mendation of Mr. Willis and Mr. Rettenbacher together with the Committee' s comments have been forwarded to the Attorney. Mr. Hofert stated that he is waiting for the Engineer to give a recommendation on the level to be set for fence heights and as soon as he receives this, he will submit the proposed ordinance to the Judiciary Committee for review prior to submitting it to the Board for passage. Dr. Ronald E. Fox, member of the Board of Health, who was present in the audience, stated that in the not too distant future, he feels that serious consideration should be given to having a salaried public health officer for the Village. The Clerk reported receipt of the following: 1 . Notice of sales tax collected for the month of September, 1967 in the amount of 4p24,993.24. -4- Reg. 1/9/68 2. Notices of public hearings by the Cook County Zoning Board of Appeals regarding the following: a. Approximately twenty and one-half (2q) acres located at Dempster Street and Linneman Road for additional parking facilities to serve the United Air Lines complex. Present zoning is R-4, B-3 and M-1 . The request for rezoning is to B-4, general service district. The hearing is to be held at 3:00 p.m. on January 22 in the Elk Grove Village Hall. b. Approximately nine and one-half (92) acres of land located on the southwest corner of Golf Road and Belmont Avenue, as extended, for a professional office building including medical and dental laboratory. Present zoning is R-3. The rezoning requested is B-4, general service district. The hearing is to be held on January 22 at 3:00 p.m. in the Elk Grove Village Hall. c. Approximately one (1) acre of land on the north side of Higgins Road approximately 1300 feet southeasterly of Oakton Street. This is a variation request to reduce the transitional yard requirement of 30 feet to 16 feet for the construction of the McDonald training center. The hearing is to be held January 26th at 10:00 a.m. in the Chicago Civic Center. The Attorney was requested to investigate the present zoning of the United Air Lines complex and the classification required for private parking lots, prior to the hearing. The Plan Commission was requested to have someone in attendance at the hearing in the Civic Center regarding the McDonald training center variation. Following discussion of the proposed ordinance referred to in the Attorney's report rezoning the Gottlieb property from M-1 to B-1, the proposed ordinance and the Attorney's comments were referred to the Judiciary Committee for recommendation. Dr. Ronald Fox voiced an objection to the practice of certain residents of Elk Grove Village who use their homes for business purposes and advertise locally, using their home address and home telephone number. He stated he felt it unfair to other businessmen and professional people who rent office space that certain persons are allowed to continue to do business from their homes. Attorney Hofert stated that if a com- plaint is filed in this regard, in most cases it is possible, under present ordinances, to prosecute. President Pahl stated that under the proposed Comprehensive Zoning Ordinance, home businesses are prohibited. Trustee Gibson called attention to the provision of the Municipal Code wherein a special committee shall consist of three (3) members unless otherwise directed by the Board. He noted that the prior authorization for the special Route 72 Committee did not include a direction for additional members; however, at the last meeting the President made four (4) appointments. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board enlarge the Route 72 Committee from three (3) members to four (4) members. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Trustee Gibson called attention to the fact that foreign fire insurance premiums are to be paid to the Fire Department Treasurer or to the Pension Fund and noted that the Treasurer' s statement for the year ending April 30, 1967 reported a total of $4,082.00 deposited in the General Corporate Account. -5- Reg. 1/9/68 Tt was mry-d by Trustee Keith and seconded by Trustee Zettek that the Village furnish the Elk Grove Village Public Library the monthly list of new water customers at no cost. It was moved by Trustee Gibson and seconded by Trustee Zettek that the foregoing motion be amended to include the provision that governmental agencies are exempt from the 61 .00 per month charge for the list of water customers. The President directed the Clerk to call the roll on the amendment and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; `11AY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The President requested the Clerk to call the roll on the amended motion which read, as follows: "That the Village furnish the Elk Grove Village Public Library the monthly list of new water customers at no cost and that governmental agencies are exempt from the $1 .00 per month charge. " The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Chernick that the Village Board return to two (2) meetings per month, specifically the second (2nd) and fourth (4th) Tuesdays of each month. The President directed the Clerk to call the roll on the motion and upon the roll being Called, the following Trustees answered "AYE" - Chernick, Coney, Zettek; "NAY" - Gibson, Keith, McGrenera; "ABSENT" - none. President Pahl voted "AYE", whereupon he declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried and the meeting adjourned at 10:35 p.m. Eleanor G. Turner Village Clerk APPROVED: JDJac . Pahlent -6- Reg. 1/9/68