HomeMy WebLinkAboutVILLAGE BOARD - 07/09/1968 - 01`
MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON JULY 9, 1968
President Jack D. Pahl called the meeting to order at 8:15 p.m. in the
Municipal Building in said Village.
Upon the roll being called by the Village Clerk, Eleanor G. Turner, the
following Trustees answered "PRESENT" - Ronald L. Chernick, George C.
Coney, James R. Gibson, Eugene V. Keith, Richard A. McGrenera, Charles
J. Zettek; "ABSENT" - none. Attorney Robert J. DiLeonardi was present
representing the Village Attorney Edward C. Hofert.
The Clerk noted correction on the bottom of page 1 of the minutes of
the Special Meeting of June 4, 1968, as follows: Figure of 11$2,000,500.00"
should be 1142,500.00".
It was moved by Trustee Gibson and seconded by Trustee Coney that the
minutes of the Special Feting of June 4, 1968 be approved as corrected
and that the Board dispense with the reading thereof. The motion was
voted upon by acclamation, whereupon the President declared the motion
carried.
It was moved by Trustee Gibson and seconded by Trustee Coney that the
minutes of the Recessed Special Meeting of June 5, 1968 be approved as
submitted and that the Board dispense with the reading thereof. The
motion was voted upon by acclamation, whereupon the President declared
the motion carried.
C The Clerk noted that the third paragraph from the bottom of page 1 of
the Recessed Special Meeting of June 10, 1908 should be corrected to
read: "trade-in from $500.00 to $750.00 each, and radios from three (3)
to two (2) , making a total for motor vehicles X69000.00".
It was moved by Trustee Gibson and seconded by Trustee Chernick that
the minutes of the Recessed Special Meeting of June 10, 1968 be approved
as corrected and that the Board dispense with the reading thereof. The
motion was voted upon by acclamation, whereupon the President declared
the motion carried.
It was moved by Trustee Gibson and seconded by Trustee Chernick that
the minutes of the Recessed Special Meeting of June 17, 1968 be approved
as submitted and that the Board dispense with the reading thereof. The
motion was voted upon by acclamation, whereupon the President declared
the motion carried.
Trustee Gibson requested that the comments of the Layne-Western repre-
sentative and the Public Works Director regarding the location of Well
No. 6 be inserted in paragraph eight of page 1 of the June 25, 1968
minutes. Trustee Gibson also requested that the Manager's recommendation
regarding the insurance plan for Village employees be inserted in para-
graph two of page 4 of the minutes of that meeting.
The Clerk made the following changes in the minutes of July 2, 1968:
Page 2, paragraph seven, should read "and the Judiciary Committee on
the proposed A-2 zoning west of the Medical Center". Trustee Gibson
requested that paragraph three from the bottom of page 2 of the minutes
of July 2, 1968 be changed to reflect the actual statement made by Mr.
Willis.
Trustee Gibson also requested that Trustee Zettek's remarks concerning
the fair housing ordinance be inserted verbatim on page 6 of the July 2,
1968 minutes. Following discussion, it was the consensus that these
remarks not be included.
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President Pahl stated that the Village Manager, in his Newsletter of
June 28, 1968, requested that a committee of the Board be appointed to
investigate possible revisions to the BOCA (Building Officials Conference
of America) Code. President Pahl stated that there have been situations
where strict application of the Code has imposed a hardship upon the
developer and prospective property owners. He requested the Judiciary,
Planning and 'Zoning Committee to meet with all the interested parties
and reach a conclusion.
Mr. Charles A. Willis, Village Manager, reported that some data has been
assembled regarding the improvement on Cosman Road and suggested that
the Judiciary Committee and the Administration meet on this. Mr. Willis
also asked for a meeting with the Judiciary Committee for discussion and
direction concerning the water main extensions into the Branigar Estates
Subdivision. He stated that there are alternates and ramifications of
same and he would like to meet with the Committee before preparing a
report.
Mr. Willis also requested a meeting with the Committee-of-the-Whole or a
committee of the Board to discuss the questions relating to recirculation
of water. The President asked the Judiciary Committee to study this
question.
Discussion followed on a memorandum to the President and Board from Mr.
Willis dated July 9, 1968 on the subject of automotive and equipment
Purchases.
It was moved by Trustee Zettek and seconded by Trustee Chernick that
the Board authorize the advertising for bids on all items so specified
in Mr. Willis' memo dated July 9, 1968, as follows:
fFUNOTION NUMBER AND DESCRIPTION EST. COST
CAdministration 1 Six Cylinder Sedan 2,500
Police 6 Eight Cylinder A/C Sedans 10,500
(Trade 5 squads)
Building 4 Six Cylinder Sedans 7,700
(Trade 2 sedans)
R
Street 1 3/4 ton Pick-up Truck 2000
(Replace 1949 panel truck)
1 One Ton Dump Truck 3,000
1 Tdelve Ton six-wheel Dump 7,000
Truck
(Replacement of 1959 dump truck)
1 1J Cubic Yard End Loader 19,000
1 Two Ton Asphalt Roller 3,500
1 Tow Trailer (for Roller) 1 ,200
1 Tar Buggy 650
1 Salt Spreader (tail gate) 2,500
1 Snow Plow (8-foot blade) 1 ,500
General Office 1 Model 2400 Xerox with $330/month
1 collator bin
1 Pitney Bowes postage machine 1 ,500
with Check signer attachment
Street 1 Sign making machine and 1 ,000
1 Dip Tank (fabricated) 325
With the consent of the second, Trustee Zettek amended the foregoing
motion to omit from it references to the Xerox machine, the Pitney
Bowes postage machine, the sign making machine and the dip tank.
The President directed the Clerk to call the roll on the motion and
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upon the roll being called, the following Trustees answered "AYE" -
Chernick, Coney, McGrenera, Zettek; "NAY" - Gibson, Keith; "ABSENT" -
none. Whereupon the President declared the motion carried.
During discussion on the foregoing action, it was noted by Attorney
DeLeonardi that the Village's bid form contains the clause that any or
r all bids may be rejected without liability.
Methods of financing the purchases of the foregoing capital equipment
was not decided and will be discussed by the Board at a future date.
It was moved by Trustee Zettek and seconded by Trustee Coney that the
Board authorize the purchase of the equipment outlined in Mr. Willis'
memo of July 9, 1968, more specifically the General Office and Street
equipment, namely: the Model 2400 Xerox with collater bin, Pitney Bowes
postage machine with check signer attachment, sign making machine and
the dip tank. The President directed the Clerk to call the roll on the
motion and upon the roll being called, the following Trustees answered
"AYE" - Chernick, Coney, McGrenera, Zettek; "NAY" - Gibson, Keith;
"ABSENT" - none. Whereupon the President declared the motion carried.
In taking the foregoing action, the Board recognized the uselessness of
advertising for sealed bids on brand name equipment and Mr. Willis'
obligation, in this particular case, to solicit sealed bids for those
amounts exceeding Fifteen Hundred ($1 ,500) Dollars is waived.
Mr. Willis reported that a communication received from the Metropolitan
Sanitary District states that they will have in operation by July of
1969 a portable treatment plant capable of processing 50,000 gallons
per day. This plant will be located west of Route 53 and it will be
capable of serving two hundred (200) homes. Mr. Willis stated that it
C is a step in the right direction but that this one plant is not sufficient
to serve the anticipated growth for this area.
Mr. Willis reported that the Plan Commission has scheduled a public hearing
on July 18, 1968 to consider pre-annexation zoning requested by the Elk
Grove Motel. Mr. Willis stated that copies of a proposed pre-annexation
agreement have been submitted to the Board. Whereupon a hearing was
scheduled by the President and Trustees for 7:00 p.m. August 6th to
consider the agreement.
Trustee Keith opened a discussion on the elevated storage tank on Tonne
Road and referred to statements made recently that the tank is not
operating in the manner in which it was designed. Trustee Gibson said
there have been misstatements concerning the tank's performance. The
Judiciary, Planning and Zoning Committee was requested to research the
history relating to the specifications, location, and performance of the
tank.
Mr. Evan W. Stebbins, Real Estate Manager for Centex Corporation, questioned
the Manager concerning the release of the final plat of subdivision of
Higgins Road Commercial Unit No. 41 . Mr. Willis stated that this is a
one (1) lot subdivision on which a building for the Bank of Elk Grove
will be constructed. It has been approved by the Plan Commission and
the Director of Public Works; however, it was not recognized until after
the Board's approval of the subdivision plat that the parking requirements
of the Park & Shop would be reduced by twenty (20) spaces due to this
subdivision.
During discussion of the foregoing subject, it was the consensus of the
Board that the approval of the subdivision and the parking requirements
for the Park & Shop are two separate matters, whereupon it was moved by
Trustee Keith and seconded by Trustee Chernick that the Board direct the
Building Department to issue a permit for the construction of the
building for the Bank of Elk Grove. The President directed the Clerk
to call the roll on the motion and upon the roll being called, the
following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
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McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the
President declared the motion carried.
It was moved by Trustee Coney and seconded by Trustee Gibson that the
Board authorize the disbursement of $6,557.83 from the Water and Sewer
Department Operating Account, $25,053.22 from the General Corporate
Account, and 480,926.85 from the Motor Fuel Tax Fund in payment of the
r invoices as shown on the July 9, 1968 Accounts Payable Warrant. The
(l President directed the Clerk to call the roll on the motion and upon
the roll being called, the following Trustees answered "AYE" - Chernick,
Coney,. Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
A meeting was scheduled for July 18, 1968 at 8:30 p.m. with the architect
for the Municipal Building.
Trustee Gibson stated that he has submitted to the Board members a copy
of a report from the Judiciary Committee on pedestrian traffic problem
along Arlington Heights Road and asked for this to be considered.
President Pahl stated that he had no objection and if any other Board
members have, they should contact Trustee Gibson after the meeting.
Trustee Zettek stated that the Personnel Committee has met with the
Manager, the Finance Director, and the Clerk on the proposed Finance
Ordinances. A series of meetings will be held between Trustee Coney
and the Finance Director, resulting in a report back to the Personnel
Committee.
Trustee Zettek also reported that the Personnel Committee has the follow-
ing recommendation on travel, meeting and conference expenses: Before
these expenses are incurred by employees, they are to be cleared by the
Village Manager if under One Hundred (0100) Dollars. If the amount to
be incurred is expected to exceed One Hundred ($100) Dollars, the matter
is to come before the Board. As to expenses for the President, Trustees
and Clerk, it is the recommendation of the Personnel Committee that
anticipated expenses under One Hundred ($100) Dollars can be incurred
relying upon the good judgment of the President, Trustees or Clerk; and
if the anticipated expenses will exceed One Hundred ($100) Dollars, the
matter is to be brought before the Board.
Mr. Robert #1eming, Secretary of the Zoning Board of Appeals, gave a
progress report on the petitions which have been referred to them for
hearing. The Clerk read a letter from the Chairman of the Zoning Board
to Mr. Henry R. Meredik, 8 Lonsdale Road, granting approval to erect a
fence within twenty-five (25') feet of a dedicated street.
The Clerk read a letter dated July 9, 1968 from Mr. Evan W. Stebbins,
Real Estate Manager of Centex Corporation, requesting that the Village
Board approve Higgins Road Commercial Units 42 and 43 and Centex
Industrial Park Units 88 and 89, subject to the approval of the Plan
Commission. Mr. Stebbins stated that the Plan Commission will not
meet again until the 18th of July. The Clerk stated that the Public
Works Director has approved each of the aforementioned plats.
It was moved by Trustee Keith and seconded by Trustee Chernick that the
Board adopt Resolution #62-68 entitled, "A RESOLUTION OF APPROVAL OF
PLPT OF SUBDIVISION IDENTIFIED AS HIGGINS ROAD CC11MERCIAL SUBDIVISION
UNIT NO. 42", subject to the approval of the Plan Commission. The
President directed the Clerk to call the roll on the motion and upon
the roll being called, the following. Trustees answered "AYE" - Chernick,
Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
It was moved by Trustee Keith and seconded by Trustee Chernick that the
Board adopt Resolution #63-68 entitled, "A RESOLUTION OF APPROVAL OF
PLAT OF SUBDIVISION IDENTIFIED AS HIGGINS ROAD COMMERCIAL SUBDIVISION
UNIT N0. ! ", subject to the approval of the Plan Commission. The
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President directed the Clerk to call the roll on the motion and upon
the roll being called, the following Trustees answered "AYE" - Chernick,
Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
It was moved by Trustee Keith and seconded by Trustee Gibson that the
Board adopt Resolution #64-68 entitled, "A RESOLUTION OF APPROVAL OF PLAT
OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT N0. 88", subject
to the approval of the Plan Commission. The President directed the Clerk
to call the roll on the motion and upon the roll being called, the
following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
McGrenera, Zettek; "NAY" - none; "ABSEAT" - none. Whereupon the President
declared the motion carried.
It was moved by Trustee Keith and seconded by Trustee Gibson that the
Board adopt Resolution #65-68 entitled, "A RESOLUTION OF APPROVAL OF PLAT
OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 8911, subject
to the approval of the Plan Commission. The President directed the Clerk
to call the roll on the motion and upon the roll being called, the
following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
The Clerk reported that the Troch-Mc Niel plat of subdivision in the
Devon-O'Hare Industrial Park has been received and forwarded to the
Plan Commission on July 5, 1968.
At this time, 10:25 p.m., the President declared a recess to permit
residents in attendance at this meeting to address questions and com-
ments to the Board members.
President Pahl reconvened the meeting at 10:27 p.m. and directed the
C Clerk to call the roll. Upon the roll being called, the following
Trustees answered "PRESENT" - Chernick, Coney, Gibson, Keith, McGrenera,
Zettek; "ABSENT" - none.
The Clerk read a report dated July 8, 1968 from the Aviation Committee
reporting that they have succeeded in getting the runway to O'Hare
International Airport, that aims in the direction of Elk Grove Village,
closed down for the rest of the summer. The report stated that there
will be very little, if any, air travel over Elk Grove Village the rest
of this year.
Mr. Warren Edwards, 7 Ridgewood Road, Elk Grove Village, addressed the
Board and stated that his intentions were to clarify present procedures
and to possibly clarify future procedures in the procurement of insurance
cov_eraae for the Village. He said he feels the public should have known
that an analysis from a Board member who is a professional in the field
recommended the Prudential plan, and that there is a substantial premium
difference. He said these two (2) points were not discussed at the
June 25, 1968 meeting when action was taken. Mr. Edwards said that an
impartial layman's committee is a necessity in matters of this kind.
The Clerk reported that the Village Attorney has no objection to the
proposed plats of grant for Seegers Avenue and Crossen Avenue. However,
he has requested that in the future the entitlement be "plat of dedication"
C to conform with standard legal language. Mr. Willis stated that approval
of these by the Board at this time would be premature since Commonwealth
Edison has withdrawn the plats and will revise and resubmit them.
The Clerk reported receipt of a request from Mr. Sherwin J. Kozlik of
North Riverside, Illinois requesting permission to paint house numbers
on the curbs in Elk Grove Village. The Clerk stated it is being brought
to the attention of the Board because this would be work done on Village
owned property.
It was moved by Trustee Chernick and seconded by Trustee Gibson that
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the Village Clerk be authorized to issue a permit to Sherwin J. Kozlik
for painting house numbers on the curbs. The President directed the
Clerk to call the roll on the motion and upon the roll being called,
the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Coney that the
Board authorize the Village Attorney to draft an ordinance to amend the
present ordinance as it pertains to the Fire Department' s authorized
strength, increasing the strength from fifteen (15) to nineteen (19) men.
The motion was voted upon by acclamation, whereupon the President
declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Chernick that the
Board authorize the Village Attorney to prepare an ordinance amending
the present ordinance as it pertains to the Police Department's authorized
strength, changing the number of Patrolmen from seventeen (17) to
twenty-one (21 ) . The motion was voted upon by acclamation, whereupon
the President declared the motion carried.
Copies were distributed of a proposed ordinance amending Section 2.103
of the Municipal Code and providing for four (4) meetings per month.
It was moved by Trustee Zettek and seconded by Trustee Keith that the
Board waive the first reading rule with respect to the foregoing ordinance.
The motion was voted upon by acclamation, whereupon the President declared
the motion carried.
It was moved by Trustee Keith and seconded by Trustee Gibson that the
Board adopt Ordinance No. 542 entitled, "AN ORDINANCE PROVIDING FOR FOUR
(4) MEETINGS IN A MONTH". The President directed the Clerk to call the
` roll on the motion and upon the roll being called, the following Trustees
(` answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY"
- none; "ABSENT" - none. Whereupon the President declared the motion
carried.
Trustee Keith requested that President Pahl appoint a committee for the
purpose of establishing a method of handling the agenda so that more
important matters come up earlier in the meeting and that the Board will
recess at aOspecific time. Trustee Keith also requested that a better
method be developed of keeping the Board informed as to the status of
present agenda matters. President Pahl said that the Village Clerk, the
Village Manager and he will meet and submit a recommendation to the
Board for consideration.
Copies were distributed of proposed ordinances increasing the strength
of the Fire and Police Departments.
It was moved by Trustee Keith and seconded by Trustee Coney that the
Board waive the first reading rule with respect to an ordinance increasing
the number of full-time Firemen to nineteen (19) . The motion was voted
upon by acclamation, whereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Coney that the
Board adopt Ordinance No. 543 entitled, "AN ORDINANCE INCREASING THE
NUMBER OF FULL-TIRE FIREMEN TO NINETEEN (19)". The President directed
Ir` the Clerk to call the roll on the motion and upon the roll being called,
the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Chernick that the
Board waive the first reading rule with respect to an ordinance increasing
the number of Patrolmen to twenty-one (21 ) • The motion was voted upon
by acclamation, whereupon the President declared the motion carried.
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It was moved by Trustee Zettek and seconded by Trustee Chernick that
the Board adopt Ordinance No. 5" entitled, "Ail ORDINAACE INCREASING
THE NTIMRER OF PATROLMEN TO TWENTY-ONE (21 )". The President directed
the Clerk to call the roll on the motion and upon the roll being called,
the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith,
McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
It was moved by Trustee Chernick and seconded by Trustee Zettek that
the Board direct the Village Manager to do everything possible to have
a Village picnic. The motion was voted upon by acclamation, whereupon
the President declared the motion carried.
Trustee McGrenera commented upon the article in the Elk Grove Herald
which inferred that the Village Board was not properly appreciative of
the gift of an ambulance to the Fire Derartment from the Elk Grove Lions
Club. Trustee McGrenera pointed out the conflict in the program and the
invitation which was issued to the Trustees and President by the Lions.
Trustee McGrenera stated, on behalf of the President and Trustees, that
the Village is indeed pleased to have received this very fine piece of
equipment donated by the Lions Club.
Trustee Gibson requested that his reports distributed to the Board
concerning the Dutch Elm disease and the five (5%) percent salary
adjustment be on the agenda for consideration and discussion at the
next meeting.
It was moved by Trustee Coney,and seconded by Trustee Chernick that the
meeting be adjourned. The motion was voted upon by acclamation;
whereupon the President declared the motion carried and the meeting
adjourned at 11 :18 p.m.
Eleanor G. Tur
Village Clerk
APPROVED:
C Ja D. Pahl
Pr sident
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