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HomeMy WebLinkAboutVILLAGE BOARD - 08/06/1968 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 6, 1968 President Jack D. Pahl called the meeting to order at 8:20 p.m. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, James R. Gibson, Eugene V. Keith, Richard A. McGrenera, Charles J. Zettek; "ABSENT" - none. Village Attorney Edward C. Hofert was present at this meeting. Trustee Coney requested that the minutes of the July 23, 1968 meeting be corrected by inserting the words "following discussion" preceding the motion in paragraph six on page 3. It was moved by Trustee Coney and seconded by Trustee Chernick that the minutes of the July 23, 1968 meeting be approved as amended and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. President Pahl reported that the Illinois Municipal League is conducting a two-day seminar in mid-September sponsored by the Commission on Inter- Governmental Cooperation. The registration fee is Twenty ($20.00) Dollars and anyone from the Board who would like to go should contact the President who will be going to represent the Village. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board confirm the granting of permission for a block party held Saturday, July 27th, between 8:00 p.m. and midnight, on Bianco Drive between Delphia and Crest Avenue requested by Mrs. Sladick. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Public hearings by the President and Board of Trustees were scheduled for 7:00 p.m. and 7:30 p.m. respectively on August 27, 1968 in the Municipal Building on the following petitions: 1 . A request by Sam J. Horner for a special use permit for the continuation of the Bob-O' s Food Stand at Devon Avenue and Elmhurst Road. Inquiries made by the Village Manager have revealed that the matter is now ready for hearing. 2. The request of Industrial Sheet Metal Works, 1414 Lunt Avenue, for a special use permit to erect a fifty (50' ) foot radio tower. The height has been cleared by the F.C.C., the F.A.A. , and Bennett K Kahaweiler. The Village Manager, Charles A. Willis, has recommended that the Board authorize advertising for bids to install temporary traffic signals at Busse Road and Greenleaf Avenue. The plans have been prepared by N. Toberman and Associates and approved by the Village Engineer and State Division of Highways. The signals are estimated to cost 18,500.00, of which $3,500.00 worth of equipment can be reused in a permanent installation. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board authorize the Village Manager to advertise for bids for temporary traffic signals at Busse Road and Greenleaf Avenue, bids to be opened on August 29, 1968, and a recommendation presented to the Board at the regular meeting of September 3, 1968. The motion was voted upon by acclamation, whereupon the President declared the motion carried. The Village Manager requested that the Board authorize advertisement for bids on gasoline products and recommended that the Village continue to - 1 - Reg. 8/6/68 purchase and use premium gasoline for police and fire equipment during the year 1968/69. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board authorize the Manager to advertise for bids for gasoline products, bids to be opened on September 10, 1968, and a recommendation reported to the Board on September 17, 1968. The motion was voted upon by acclamation; Trustee McGrenera voted "NAY", whereupon the President declared the motion carried. The Board discussed the report of the Manager relating to the installation of a fence enclosing the entire Village owned property lying north of the present Administrative Office. He stated that the original bids, which were based on enclosing only a portion of the area, have now been revised, as follows: Accurate Fence Company, to enclose the entire area, $2,244.00; New Era Fence Company, 42,618.00. Mr. Willis recommended that the low bidder be awarded the contract if the area is to be fenced as proposed. The purpose of the fence is to prevent children from entering upon the Municipal property and injuring themselves by climbing on equipment, and to separate residential property from the Village land where normal storage of equipment and supplies is necessary. The concern of the Board was that only that part of the area which would be used by the Village now or anticipated for use in the future be fenced and that the remaining be given to the Park District for enlarging their facilities in this particular area. (The first proposal was that fifty (50' ) feet north of the building be enclosed. The proposal submitted at this meeting was that the entire area be enclosed.) The Manager was requested to determine to the best degree of accuracy possible the amount of land that the Village will need north of this building and then contact the Park District and see if they are interested in the remaining portion. A summary of commitments required of the Village by a proposed agreement between the Village and State of Illinois for the Busse Road widening project had been distributed to the Board for consideration. In addition, a proposed resolution authorizing the sale of twenty (201 ) feet of frontage of the Greenleaf Avenue fire station site to the State for One (01 .00) Dollar for the widening of Greenleaf as part of the Busse Road improvement project was presented by the Attorney. Following discussion, it was the consensus that the Village Manager seek to have the commitment eliminated which would require that the Village maintain curbs, gutters, flags, sidewalks, manholes, catch basins, storm sewers, utilities and appurtenances in the Village which are not maintained by the State. The Board agreed that action on the sale of twenty (201 ) feet of frontage of the Greenleaf fire station site would be held pending the Manager's report on the aforestated question. Mr. Willis reported that the Board has received a proposed agreement with Commonwealth Edison Company providing for the crossing of their right-of-way by Seegers Avenue, Crossen Avenue, and Lively Boulevard between Oakton Road and Higgins Road. Mr. Willis reported that this agreement is nearly identical with that approved in 1963 for the Shady- wood Lane crossing and that in both cases the Village has received a "hold harmless" letter from Centex which the Village Attorney deemed acceptable. It was moved by Trustee Keith and seconded by Trustee Gibson that the C Board adopt Resolution No. 70-68 entitled, "A RESOLUTION AUTHORIZING AGREEMENT BET�iEEN THE VILLAGE AND COMMONWEALTH EDISON COMPANY PROVIDING FOR THE CRO33ING OF THEIR RIGHT-OF-WAY BY SEEGERS AVENUE, GROSSEN AVENUE, AND LIVELY BOULEVARD". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Regarding the proposed fair housing ordinance, which was prepared by the Attorney, several members of the Board said that the ordinance is not prepared in accordance with the directions of the Board and - 2 - Reg. 8/6/68 recommendations of the Judiciary Committee. President Pahl requested the Village Attorney to compare the directive and the ordinance and give the Board a report by next meeting on where the differences are. Copies were distributed of a proposed ordinance prohibiting parking adjacent to public parks. It was moved by Trustee Coney and seconded by Trustee Gibson that the Board waive the first reading rule with respect to the foregoing ordinance. i)\ The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee McGrenera that the Board adopt Ordinance No. 547 entitled, "AN ORDINANCE PROHIBITING PARKI14G ADJACENT TO PUBLIC PARKS". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance regulating cats. Following discussion, the first paragraph of Section 17.301 was changed to read that "evidence of vaccination shall be the standard vaccination tag and shall be worn by the animal". It was moved by Trustee McGrenera and seconded by Trustee Keith that the Board waive the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee McGrenera and seconded by Trustee Keith that the Board adopt Ordinance No. 548 entitled, "AN ORDINANCE REGULATING CATS AND AMENDING CHAPTER 17 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE", ))` as amended. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Attorney presented to the Clerk copies of the following proposed ordinances: "An Ordinance Adopting the Elk Grove Village Comprehensive Plan", and "An Ordinance Adopting an Official Map and Standards Governing the Develofhent of the Village of Elk Grove Village". Mr. HDfert reported that the Comprehensive Plan, according to the Illinois Revised Statutes, must be adopted within ninety (90) days of the last hearing on the documents. If this is not done, there must be another hearing by the Plan Commission. Mr. Hofert reported that the ninety (90) day period following the last hearing by the Plan Commission expired June 18, 1968. He suggested that a hearing be advertised but that no formal presentation be made and no evidence be accepted other than that which has not heretofore been submitted. The President requested Mr. Hofert to prepare the notice for this additional hearing by the Plan Commission. Copies have been distributed previous to the Board meeting of a proposed ordinance amending the Code relating to taxi rates. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the foregoing ordinance. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board adopt Ordinance No. 549 entitled, "Ail ORDINANCE AMENDING SECTION 22.1111 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE RELATING TO TAXI RATES, SAID RATES TO BE EFFECTIVE SEPTEMBER 1 , 1968". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, Zettek; "NAY" - none; "ABSTAIN" - McGrenera; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Willis reported that the present five (5') foot minimum easement for - 3 - Reg. 8/6/68 drainage and utilities along the rear lot line of industrial and commercial properties is not adequate; ditch width and utility poles leave little or no space for access by maintenance vehicles. He asked that the Board consider authorizing an amendment to the Municipal Code to require a minimum of ten (101) foot easement of all newly subdivided industrial and commercial land. It was moved by Trustee McGrenera and seconded by Trustee Coney that the Board authorize the Attorney to draft an amendment to the Municipal Code to require a minimum ten (10') foot easement for drainage and utilities in industrial and commercial property. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Mr. Willis called attention to the Court's work load and inconvenience to the taxpayer when a violator must take time off to appear in Court on violation of the water sprinkling regulations. He asked that the Board consider amending the penalty section of the water regulations to permit pavment of the Ten 010.00) Dollar penalty by mail or over- the-counter. It was moved by Trustee McGrenera and seconded by Trustee Coney that the Board authorize the Village Attorney to draft an ordinance amending the water sprinkling regulation penalty section to permit payment of the Ten (910.00) Dollar fine by mail or over-the-counter, subject to the absence of any objections to this procedure by the presiding Judge of the District. The motion was voted upon by acclamation, whereupon the President declared the motion carried. The Board then discussed a report dated August 2, 1968 from Mr. Harry P. Jenkins, Director of Civil Defense, regarding the proposed Civil Defense warning system. The report stated that on the basis of a survey it is recommended that the Board approve the proposed warning system, and that the Board authorize advertising for separate bids for equipment costs and labor and material for installation. Mr. Jenkins reported that the system will qualify for Federal matching funds through Civil Defense. The Village's portion of the cost can be paid over a three (3) year period. The estimated cost of the equipment is 9617,911 .50 and the total estimated installation cost is $4,000.00. The proposal contained a recommendation for four (4) 125 decibel sirens to be installed at: 1 . Wellington Avenue and Biesterfield Road, 2. Oakton Road between Woodcrest Lane and Wildwood Road, 3. Clearmont Drive and Cedar Lane, and 4. North of Pratt Boulevard near the railroad siding between Busse Road and Nicholas Boulevard. It was moved by Trustee McGrenera and seconded by Trustee Zettek that the Board approve the proposed warning system. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee McGrenera and seconded by Trustee Chernick that the Board authorize the Manager to take separate bids for equipment and labor and to process the application for Federal matching funds. The President directed the Clerk to call the roll on the motion and upon the C roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Manager reported that he has received requests from the Centex Industrial Park Association and individual plant owners for a change in the hours for lawn sprinkling since they are required to keep an employee overtime in order to sprinkle their lawns during permitted hours. Following discussion, it was the consensus of the Board that the present regulations will be adherred to by all residential and industrial property owners. Regarding Well No. 6 at the Greenleaf Avenue fire station site, Mr. - 4 - Reg. 8/6/68 (as amended) Willis reported that tests conducted today indicated a capacity of sixty (60) gallons per minute and the Administration is prepared to recommend that the Village proceed to dig the deep well as authorized by Board action previously under Layne-Western proposal of June 25, 1968. Mr. Willis stated that the Layne-Western proposal is on a time and material cost basis but recommended that the contract be awarded on a required guarantsedwell at fourteen hundred (1400' ) feet of at least one thousand (1000) gallons per minute. Or, if all parties are agreeable, to go for a fixed price for a guaranteed well of one thousand (1000) gallons per minute. The cost will be approximately $42,000.00. The commitment to go for a deep well should a shallow well not prove productive was made at the June 25, 1968 meeting and the Manager will now arrange for contract documents. The Clerk reported receipt of an application for a Special Use from Mr. Michael M. Ushijimi, Attorney representing the Alpha and Omega Christian Fellowship Organization, for the property commonly referred to as the Luehring property and located at the northeast corner of Arlington Heights Road and Clearmont Drive. A hearing by the President and Trustees was scheduled for 7:00 p.m. on September 3, 1968. The Clerk reported that the Plan Commission has approved the plats of dedication of Seegers Avenue and Crossen Avenue and that now the Common- wealth Edison Company's question has been resolved per the agreement approved earlier at this meeting. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board adopt Resolution #71-68 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF DEDICATION OF SEEGERS AVENUE". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the Pres- ident declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board adopt Resolution X72-68 entitled, "A RESCLUTION OF APPROVAL OF PLAT OF DEDICATION OF CRo3SEN AVEdUE". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. g. Copies were distributed of a written report of the Judiciary Committee stating that the Committee cannot make a recommendation on the Planned Unit Ordinance (which is a section of the to-be-completed Comprehensive Zoning Ordinance) since it should have specific relationship with the other zoning classifications. The Committee recommended that the Administration submit a report as to when the Board can expect a final document for consideration and that prior to such work being completed that the Board have a definite commitment on the total cost on any additional work to be performed by the Attorney and Tec-Search. Trustee Gibson, Chairman of the Judiciary Committee, reported that in regard to the BOCA Code, that either the provision in the Municipal Code that establishes the Industrial Park as a fire district be suspended or, if this is not possible, that it be eliminated from the Code at least on a temporary basis. He stated that the Committee's scrutiny of the BOCA Code leads them to think that according to the Code provisions, the classification of the Industrial Park as a fire district or fire limit may be in error. He said that the provisions for this classifi- cation referred to congested areas where buildings have common space walls rather than as in the Industrial Park where there is a ten (101 ) foot side yard requirement which would preclude, in most instances, fire traveling from one building to another. He stated that the Committee feels that a temporary lifting of the restrictions proposed by the BOCA Code Fire District Provisions would not work any hardship on the Village and would not create any kind of a hazard because this is the basis on which the building in the Industrial Park has been done in the past ten - 5 - Reg. 8/6/68 to twelve years. And a strict adherence to the provisions of the BOCA and Municipal Codes is possibly hampering the development of the Industrial Park. It was the implicit direction of the Board that the Manager proceed to issue permits on the basis of past policy in this regard. Trustee Gibson reported that he has obtained from Elk Grove Engineering the recommendation, study and cost estimates of putting the elevated water storage tank on the line so that it can be used as it was originally designed to be used. The reason difficulties have been experienced was not with the design but because the required pressure was increased and, therefore, an elevation shortage of fifteen (15) to twenty (20) feet was the result. By the installation of two (2) booster pumps at the site, the tank can be used. The cost of these pumps is $25,300.00. The material received from Elk Grove Engineering was referred to Public Works Director Frank Krebs with a request for a report in two weeks. Trustee Zettek, Chairman of the Personnel Committee, recommended that the overtime nay policy be, as follows: Time and a half be payed to all employees in Pay Range 30 or below who work beyond their normal work week; all employees in Pay Range 31 or higher would not be paid overtime. Such a policy would be effective August 1 , 1968 and will not apply to uniformed personnel. The Personnel Committee will consider further, and meet with the Chief, on the question of uniformed personnel. The Clerk reported receipt of the preliminary and final plat of Centex Industrial Park Units 90 and 91 which have been referred to the Plan Commission for recommendation to the Board. Correspondence from the Illinois Municipal Retirement Fund relating to the nomination of two (2) executive Trustees to the Fund was referred to the Finance Director, Donald Eppley, for a recommendation. The Clerk reported receipt of a letter from Centex Corporation dated August 1 , 1968 advising that the construction and improvements on Estes Avenue from Route 83 on the east, west to its intersection with Touhy; also Touhv Avenue from Route 83 on the east, west to Tonne Road; also Lively Boulevard from the south side of the railroad spur line north of Greenleaf Avenue north to the south side of the railroad spur line north of Touhy yyenue. This was referred to the Public Works Director for recommendation to the Board. The Clerk reported receipt of a letter dated July 29, 1968 from Mr. Richard L. Johnson, President of the Board of Trustees of William Rainey Harper College, requesting that the Board consider giving recognition to Harper College by having the words "First Home of Harper College" on the 1969 vehicle sticker. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board authorize the words "First Home of Harper College" to be placed on the 1969 vehicle sticker. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, McGrenera, Zettek; "NAY" - Coney, Gibson, Keith; "ABSENT" - none. President Pahl voted "AYE" and declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Coney that the Board direct the Village Attorney to prepare a resolution amending the Personnel Rules and Regulations by providing that overtime policy be established so that all employees, be they individual, supervisory, or administrative, at the Pay Range of 30 or below be paid time and one- half for time worked beyond their normal work hours, and that any employee in Pay Range 31 or higher be excluded from any overtime consideration; this policy to be effective August 1 , 1968 and to exclude all uniformed personnel. The motion was voted upon by acclamation, whereupon the President declared the motion carried. - 6 - Reg. 8/6/68 (as amended) Trustee Zettek commended Mr. Willis and other employees involved in the preparation and planning for the Village picnic which was an over- whelming success. It was moved by Trustee Keith and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried and the meeting adjourned at 11 :20 p.m. Eleanor G. Turner Village Clerk APPROVED: i J ckD. ahl aside 7 - Reg. 8/6/68