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HomeMy WebLinkAboutVILLAGE BOARD - 12/03/1968 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON DECEMBER 31 1968 President Jack D. Pahl called the meeting to order at 8:05 P.M. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESENT' - Ronald L. Chernick, George C. Coney, 'James R. Gibson, Eugene V. Keith, Richard A. McGrenera, Charles J. Zettek; "ABSENT' - none. Village Attorney Edward C. Hofert was present at this meeting. The Clerk read a proposed resolution commending Miss Barbara Darge. It was moved by Trustee McGrenera and seconded by Trustee Zettek that the Board adopt Resolution No. 114-68 entitled, "A RESOLUTION COMMENDING MISS BARBARA DARGE, 51 GRANGE ROAD, ELK GROVE VILLAGE, ILLINOIS 0,4 BEING CHOSEN 'MISS ELK GROVE HIGH SCHOOL JUNIOR MISS FOR 1969"'. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT' - none. Whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Gibson that the minutes of the regular meeting of November 19, 1968 be approved as sub- mitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Keith that the Board authorize the disbursement of $5,962.83 from the Water and Sewer Departnent Operating Account and $3,283.18 from the General Corporate Account in payment of the invoices as shown on the December 3, 1968 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Zettek; "NAY" - Gibson; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Gibson that the Board concur with the Village Manager's recommendation on a driveway variation for the 1§22Siag Company, Inc., 901 Lunt Avenue, using an additional nineteen 19') feet at the property line and twenty-threw (23') feet at the curb line. The President directed the Clark to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney, Chairman of the Capital Improvements Committee, reported briefly on the schedule of presentations to various groups in the Village concerning the December 14, 1968 referendum and discussion followed concerning the mailings being sent by the Village to all residents. A meeting of the Judiciary, Planning and Zoning Committee was scheduled for 9:30 a.m. January 13, 1969. Trustee Zettek, Chairman of the Personnel Committee, recommended that the proposed Ordinance establishing the Office of Village Collector and Village Comptroller be shelved and not considered. The Committee also recommended that the proposed Ordinance creating a Department of Finance and the proposed Ordinance creating the position of Director of Finance be adopted and that the Municipal Code be amended by deleting therefrom the provision that the Village Clark shall be the Village Collector and adding that the responsibility of the collection of monies be that of the Director of Finance. - 1 - Reg. 12/3/68 It was moved by Trustee Zettek and seconded by Trustee Chernick that the Board direct the Village Attorney to amend the Municipal Code and to remove from the responsibilities of the Village Clerk that of collecting monies. The motion was voted upon.by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Coney that the Board waive the first reading rule with respect to an ordinance creating r a Department of Finance. The motion was voted upon by acclamation, Ewhereupon the President declared the motion carried. It was moved by Trustee Zattek and seconded by Trustee Coney that the Board adopt Ordinance No. 582 entitled, "AN ORDINANCE CREATING A DEPARTMENT OF FINAACE". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT"' - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by 'Trustee Coney that the Board waive the first reading rule with respect to an Ordinance creating the position of Director of Finance. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Zattek and seconded by Trustee Coney that the Board adopt Ordinance No. 583 entitled, "AN ORDINANCE CREATING MSE POSITION OF DIRECTOR OF FINANCE". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGreaera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the Pres- ident declared the motion carried. Trustee Zettek reported that the Committee recommends that the proposed Purchasing Procedures not be adopted at this time but allow the admin- istrative staff to further implement and develop the procedural arrange- ments. He stated that the administration is in the proeass of preparing an approved Vendors' list and establishing centralized purchasing arrangements and it would be premature to adopt formal procedures at this time. Regarding the proposed contract for engineering services by Norman J. Toberman, Trustee Zettek stated that at the present time the Director of Public Works - Village Engineer is educating current people, and with the addition of new people to the Department it is felt that an engineer- ing services contract is not needed. At such time as it may be necessary or the administration requests consulting services, the Board will be notified. Trustee Zettek also reported that the Committee has recommended that Rule 95 of the Police Department Rules and Regulations be allowed to remain and that a process of education of personnel take place as to the intent of the rule. It is intended that grievances and confidential police matters not be discussed between Police Officer and members of the Board. Trustee Zettek stated that the Personnel Committee recommends, as con- cerned with proposed resolutions authorizing facsimile signatures, that all payroll checks be signed by facsimile signatures and that any check in an amount of One Thousand (41,000.00) Dollars or more bear at least }1` one (1) manual signature. A meeting of the Judiciary Committee was scheduled for 8:30 a.m. Thursday, December 5, 1968 to discuss new developments concerning the Cosman Road .improvement. At this time, 9:00 p.m., the President asked if there were any persons in the audience who wished to address the Board. There being none, a recess was not called. - 2 - Rag. 12/3/68 At this time, Trustee Chernick and Village Manager Charles A. Willis left the meeting to attend a P.T.A. meeting and present information on the December 14, 1968 referendum. Copies were distributed to the Board of a Plan Commission report dated December 2, 1968 concerning the pre-annexation zoning petition to M-1 of 20 acres of land on the north side of Devon Avenue just east of Tonne Road. No action was taken pending time to study this report. The Clerk reported receipt of notice of approval from the Plan Commission and the Director of Public Works of approval of the preliminary and final plats of Centex Industrial Park Unit No. 99. It was moved by Trustee Keith and seconded by Trustee McGranera that the Board adopt Resolution No. 115-68 entitled, "A RESOLUTIOid OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 99". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT' - Chernick. Whereupon the President declared the motion carried. It was moved by Trustee McGrenera and seconded by Trustee Coney that the Board authorize the Clerk to sign a hold-harmless agreement between the Village and School District 59 for the use of the Grove Junior High School by the Plan Commission on December 5, 1968 for two (2) public hearings, one on the 43 acre pre-annexation zoning petition and the other on the 208 acre pre-annexation zoning petition. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Coney, Gibson, Keith, McGrenera, Zettak; "NAY" - none; "ABSENT' - Chernick. Whereupon the President declared the motion carried. The Clerk reported receipt of the preliminary and final plats of subdivision for Centex Industrial Park Unit..Nos. 110, 111, 112 and Higgins Road (C Commercial Unit Nos. 45 and 46. These will be forwarded to the Plan Commission for a report and recommendation to the Board. The Clerk read a letter dated November 27, 1968 from the Elk Grove High School Grenadier Booster Club requesting permission to go door to door selling One (41 .00) Dollar boxes of candy to begin a fund for football field lights at the High School. It was moved by Trustee Keith and seconded by Trustee Coney that the Board authorize the issuance of a Solicitor's Permit, without fee, to the Elk Grove High School Grenadier Booster Club. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSEdT' - Chernick. Whereupon the President declared the motion carried. The Clark read a letter from Mr. Robert Beaupre, Assistant Principal of the Grove Junior High School, asking that consideration be given to revising the "No Parking Anytime" ordinance as it relates to the Ridge Avenue curb line by the Grove Junior High and that the Board consider a "No Parking School days 7 a.m. to 5 p.m.". This was referred to the administration for study and recommendation. Discussion followed concerning the street improvements which were discussed at the past two (2) meetings of the Board and it was requested that this matter be on the agenda for action at the next meeting. It was moved by Trustee Gibson and seconded by Trustee McGrenera that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:20 p.m. Eleanor G. Turner✓Village Clerk APPROVED: L/ h0i ac D. Pahl, President - 3 - Reg. 12/3/68