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HomeMy WebLinkAboutVILLAGE BOARD - 02/28/1967 - t� MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 28, 1967 President Jack D. Pahl called the meeting to order at 8:06 p.m. in the Municipal Building in said Village. The Reverend William Beckman, Assistant Pastor of the Lutheran Church of the Holy Spirit opened the .meeting with a prayer. Upon the roll being called by Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, Thomas A. Garrity, Ralph A. LAwis, George IT. Mullen, Charles J. Zettek. . Village Attorney Edward C. Hofert was also present at this meeting. It was moved by Trustee Lewis and seconded by Trustee Chernick that the minutes of the regular meeting of February 14, 1967 be approved, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Pahl reported that on February 18, 1967 he attended an Illinois Municipal League meeting in Springfield to help implement the League's legislative program, and as the policy of the Implemen- tation Committee develops, he will so report it to the Board. Village Manager George L. Majoros read a report, a copy of which is attached hereto and made a part hereof. It was moved by Trustee Zettek and seconded by Trustee Garrity that the Board concur in the Village Manager's recommendation as to a Fire Department pay scale on a per call basis, stand-by, hourly rate and hydrant detail as set forth in Item #1 of the Village Manager's report dated February 28, 1967 to be effective immediately. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Levis, Mullen, Zette�; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board concur in the Village Manager's recommendation (in Item #2 of the Manager's report) and award the bid for two 3/4 ton trucks to George C. Poole, Inc. of Arlington Heights at the bid price of ,145.00, the cost of one of said trucks to be paid from the Water and Sewer Department Operating Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; ; "NAY" - none; "ABSENT" - none. Whereupon the President de- clared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board concur in the Village Manager's recommendation (in Item #3 of the Manager's report) and deny the petition of Corkill Electric Co. on behalf of the Mobil Oil Co. for a sign variation at the Northwest corner of Devon and Tonne Road. The motioA was voted upon by accla- mation; whereupon the President declared the motion carried. It was moved by Trustee Garrity and seconded by Trustee Lewis that the Board concur in the Village Manager's recommendation (in Item #5 of the Manager's report) and grant the petition of Misco-Shawnee, Inc., 1200 Lunt Avenue, for a variation to permit a 41 foot driveway. The motion was voted upon by acclamation; whereupon the President declared the motion carried. 1 - Reg. 2/28/67 i£ S Y r n VILIAGE MANAGER'S REPORT February 26, 1967 1 . Firemen Pay Policy The misunderstanding concerning reimbursement for stand-by firemen service during the recent severe snow storms focused attention on our lack of an official written policy in this area. I asked Acting Fire Chief Clifford to review our past practice as it relates to the pay of regular firemen and to the pay practices of other munici- palities. Chief Clifford also suggested that the Village clarify the policy concerning reimbursement of Paid-On-Call firemen when the nature of the fire call requires their attendance for extended periods of time. This review has now been completed and discussed at length with the Village Manager. I recommend the following pay schedule be established effective immediately and subject to revision at the beginning of the next fiscal year: Per Call (first 2 hours) $ 3.00 Stand-By (hourly rate based on full time first class fire fighter salary) 2.32 Hourly Rate (for each hour after 2 hours) 2.32 Hydrant Detail 2.32 In my budget submission to the Board next month I will recommend an increase from $3.00 to $4.00 per call, and an increase in the first class fire fighter salary which will automatically increase the Stand-By hourly rate over 2 hours, and hydrant detail compensations. The budget request will also include a provision for Village assump- tion of accident and disability income insurance premiums and a flat rate drill pay allowance of $5.00 per month per man. 2. Award of Truck Bid The seven bids received for the furnishing of two 3/4 ton trucks for the Water and Sewer Department and Street Department have been analyzed by Mr. Andrews, Mr. Clementi and myself. George C. Poole, Inc. , the low bidder, has met or exceeded all the specifications. I therefore recommend that the contract for the award of the two 3/4 ton trucks be awarded to George C. Poole, Inc. of Arlington Heights, Illinois on his low bid of $4,145.00. 3. Mobil Oil Company Sign At the last regular meeting of the Board of Trustees, a request for variation of the Village Sign Ordinance was submitted by the Corkill Electric Company on behalf of the Mobil Oil Company station at the northwest corner of Devon and Tonne Roads. The request, if granted, would allow a sign with 120 total square feet to be erected at this location instead of the 90 total square feet as required in the Ordinance. Corkill Electric Company maintained that the increased sign area was necessary to 4 S' Village Manager's Report - 2 - allow the Mobil station to compete on an equal advertising square footage basis with the gasoline service stations located on the other three corners in unincorporated territory. At my request, Mr. Walla checked the size and location of the three stand- ing advertising signs at the other three gasoline stations, and has determined that all three meet the required 90 total square feet Village restriction. It is my opinion that the Mobil station enjoys one very important advantage over its competition on the other corners in that the building standing by itself surrounded by the parking lot of the shopping center acts as its own best advertising. The other stations are quite closely surrounded by trees, shrubs and residential structures. I recommend that the application for variance be denied. 4. Annual Village Picnic The picnic permit from the Forest Preserve District of Cook County bas been received for the annual Village picnic to be held July 16, 1967. As in the past, Groves 11 and 12 of the Busse Woods are reserved for our use. S. Driveway Width Variation The request for the driveway width variation at the Misco-Shawnee, Inc. building at 1200 Lunt Avenue has been investigated. The building utilizes inside loading docks exactly 40 feet wide, set back the minimum distance from the street property line. Denial of this variation would result in a hardship to the Petitioner, since the minimum front yard set back would not permit the maneuverability necessary. I recommend approval of the 41 foot wide driveway request. GLM/dp r Mr. Ma,joros also reported that new street lighting is being tested in two locations in the Village, and he asked the Board members to inspect its effectiveness since it will involve a change in policy for future street lighting if, in the opinion of the Board, this is desirable. It concerns replacing the present 4000 lumen incandescent fixture with a mercury vapor light of the same level of illumination which will involve no additional cost per month for usage, or re- placing the present 4000 lumen incandescent fixture with a 7800 lumen mercury vapor light for an additional monthly cost. Discussion took place on the contents of three amended pages to the proposed annexation agreement between the Village and owners of 17 acres near Higgins end Elmhurst Roads. No action was taken by the .. Board as to this agreement pending a report from the Plan Commission as to their recommendation on the pre-annexation zoning of part of this property, hearing of same having taken place January 19, 1967. Copies were distributed of a proposed ordinance granting a special use permit to Jr. College District 512. It was mored by Trustee Garrity and seconded by Trustee Lewis that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Garrity and seccaded by Trustee Lewis that the Board adopt Ordinance No. 457 entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGE'S ZONING ORDINANCE BY AUTHORIZING A SPECIAL USE PERMIT PERMITTING PORTABLE, RELOCATABLE SCHOOL BUIL- DINGS TO BE PLACED ON ELK GROVE HIGH SCHOOL SITE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Zettek that the Board authorize the disbursement of $3,222.27 from the Water and Sewer Department Operating Account, $6,938.13 from the General Corporate Account and $12,782.25 from the Motor Fuel Tax Account in payment of the invoices as shown on the February 28, 1967 Accounts Payable Warrant. The President directed the Clerk to call the rcll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Robert Peterson, of Suhr, Peterson, Peterson & Suhr, Village Engineer, gave a progress report of the various items on his agenda. He also said that a March 10 bid opening is scheduled for a control building and appurtenant work at Well #j. A meeting of the Capital Improvements Committee was scheduled for 9:30 a-m. March 11, 1967. Trustee Zettek, Chairman of the Personnel Committee, reported that the applications for Fire Chief are being reviewed and it is expected that within two weeks a schedule of interviews will be arranged. Trustee Zettek also reported that he met with Village Manager Majorca and Finance Director Paul Belin as to ,job and salt classifications and departmental structures all of which will 6e a part' o budget presentation to the Board very shortly. - 2 - Reg. 2/28/67 The Chairman of the Zoning Board of Appeals, Eugene V. Keith, scheduled a March 21 hearing by the Zoning Board to hear the petition of the Library Board concerning the location of a fence, following Attorney Hof ert a reply to Mr. Keith that the Library is subject to the zoning laws and a hearing is required. Mr. Keith reported to the Board that the Zoning Board's effec- tiveness as a Board has been hampered by lack of attendance of some of the members. The Clerk reported that the Plan Commission has recommended ap- proval of the preliminary and final plats of subdivision of Centex Industrial Park Unit 58. It was moved by Trustee Lewis and seconded by Trustee Garrity that the Board adopt Resolution No. 9-67 entitled "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 58." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - :Chernick, Coney, Garrity, Lewis,-Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a letter dated February 24, 1967 from The Rev. J. Ward Morrison expressing deep gratitude to the Police and Fire Departments for their cooperation at the recent confirmation services. A request from State Representative Anthony Scariano for comments concerning a bill he has introduced into the House whereby any bond issue over $250,000 must be sold on the basis of competitive bidding was referred to the Judiciary Committee. The Clerk reported receipt of the following: 1. A notice from the Zoning Board of Appeals of DuPage County of a hearing held on February 23, 1967 as to a petition to allow the operation of a printing shop on property situated on the east side of Wooddale Rd. about 400 feet south of Devon Ave. A copy of this was sent to the Planning Commission, however, the Clerk said no report has been received from the Planning Committion. 2. Notice of a petition filed before the Illinois Com- merce Commission by United Motor Coach Co. for an increase of 5¢ on all ono way fares which are 300 or over. The Clerk said she wig notify the Board when the hearing will be held by the Illinois Com- merce Commission. 3. A request from the Elk Grove Village Jaycees for permission to conduct their Ninth Annual Carnival from June 14 through June 18 and a Parade on June 18. Mr. Eckert, President of the Jaycees wrote that they will also need permits to conduct the sale of soda pop, hot dogs and beer as well as permission for a loud speaker. The carnival will be held at the Grove Shopping Center. - 3 - Reg/ 2/28/67 It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board grant the Jaycees all necessary permits at no charge and allow them to pursue whatever parade route they choose and utilize the grounds they wish for the carnival consistent with proper in- surance coverage and the permission of the Police and Fire Chiefs. The President directed the Clerk to call the roll on the motion and �- upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk presented the following: 1. A proposed supplement to the agreement between the Village and Commonwealth Edison Co. for street lights at the Southeast corner of Arling- ton Heights Rd. and Clearmont Drive and at the Southwest corner of Arlington Heights Rd. and Newport Ave. which had been omitted in the recently approved agreement. 2. A proposed supplemental resolution, prepared by Engineer Peterson, providing for the appropriation of Motor Fuel Tax funds for emergency snow removal. The total amount is $3,850.00. Mr. Majorca explained that this amount is only that which is necessary to cover the cost of the equipment for which the Village had not anticipated because of the January snow storm. This amount does not cover the extra hours by the Village's contractor for snow removal. It was moved by Trustee Lewis and seconded by Trustee Garrity that the Board direct the President to sign a supplement to the Village's contract with Commonwealth Edison for the addition of two street lights. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees an- swered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Garrity and seconded by Trustee Zettek that the Board adopt Resolution No. 10-67 entitled "SUPPLEMENTAL RESOLU- TION FOR MAINTENANCE OF ARTERIAL STREETS OR STATE HIGHWAYS BY MUNI- CIPALITY UNDER THE ILLINOIS HIGHWAY CODE" requesting emergency snow removal funds in the amount of $3,850.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. At this time (9:20 p.m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and com- ments to the Board members. President Pahl reconvened the meeting at 9:35 p.m. and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "ABSENT" - none. The Clerk read a letter dated February 28, 1967 to the President and Trustees from Village Manager George L. M soros stating that in ac- cordance with Article VIII of the Personnel Rules of the Village he is submitting ten working days notice of his resignation as Village Manager effective March 14, 1967. - 4 - Reg. 2/28/67 It was moved by Trustee Garrity and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:42 p.m. n Eleanor G. Turn Village Clerk APPROVED: JeA D. Pahl esident 5 - Reg; 2/28/67