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HomeMy WebLinkAboutVILLAGE BOARD - 03/14/1967 - MINUTES OF THE REGULAR MEETINGG OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 14, 1967 President Jack D. Pahl called the meeting to order at 8:07 p.m. in the Municipal Building in said Village. The Reverend Long of Elk Grove United Presbyterian Church, Elk Grove Village opened the meeting with a prayer. Upon the roll being called by Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESETW' - Ronald L. Chernick, George C. Coney, Thomas A. Garrity, Ralph A. Lewis, George E. Mullen, Charles J. Zettek; "ABSENT" - none. Village Attorney Edward C. Hofert was present at this meeting. It was moved by Trustee Coney and seconded by Trustee Lewis that the minutes of the hearing of 7:08:p.m.,.February 14, 1967 be approved and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Lewis that the minutes of the hearing of 7:53 p.m., February 14, 1967 be approved and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Coney that the minutes of the regular meeting of February 28, 1967 be approved and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Pahl read a report, a copy of which is attached hereto and made a part hereof. President Pahl also reported that the Village and Chief of Police, Harry P. Jenkins have been honored in the Chief's appointment as the Chairman of the Ccmmittee of Curriculum for Ebxper Junior .College in relation to Police Training. Copies were previously distributed to the Board by Chief Jenkins of material concerning the National Auto Theft Prevention Campaign spons- ored by the National League of Cities. It was moved by Trustee Coney and seconded by Trustee Lewis that the Board direct the Village Attorney to prepare anOrdinance based on the model ordinance regulating unatten- ded motor vehicles which was submitted by the National League of Cities. The motion was voted upon by acclamation; whereupon the President de- clared the motion carried. Attorney Hofert reported that he has received and given to the Clerk an Ordinance of the Elk Grove Park District declaring a public need for parks owned by the Village and requesting the transference of title to the Park District. Mr. Hofert said that he has prepared and given to.the Board members a Resolution authorizing the transfer of titles. Trustee Chernick requested that passage of the Resolution be withheld pending further time for review. Attorney Hofert also reported that he has reviewed: 1, the proposed comprehensive plan submitted by Tec-Search and has given his comments in writing to President Pahl. 2. The draft of the Zoning Ordinance and has 'given his pre- liminary ideas on it. He said that this document needs further review and extensive revision in order to put it into legal form. The Board members will study the proposed ordinance as to concept before any additional work is done on it by Attorney Hofert. (1.) Reg. 3/14/67 u x PRESIDENT'S REPORT March 14, 1967 1 . The National League of Cities has recently encouraged the municipalities to support the National Auto Theft Campaign and to that end adopt ordinances. I encourage the members of the Board to direct our Attorney to prepare such an ordinance for Elk Grove Village. 2. We have an ad appearing in the March 15th issue of the Newsletter of the International City Managers' Association for the position of Village Manager. The Ordinance regarding the Village Manager states: "Section 4.1010 Powers and Duties to Revert.) In the case of a vacancy in the office of Manager or of the absence or disability of the Manager all powers and duties granted by this Article to the Village Manager shall revert back to the President and Board of Trustees." In the interim I will perform the administrative duties of the Village Manager and will delegate to the members of the Board and Staff members such assign- ments and projects compatible with each individual's skill, background and ability. Items of a policy nature will be handled through the Village Board and its Standing Committees. I encourage the Board to fill the Village Manager vacancy at the earliest practical time, I hereby request the Personnel Committee to reduce the number of applicants to 3 to 5, at which time the Board sitting as a Committee of the Whole will enter into the deliberations and final selection process, JDP/dp Village Engineer Mr. Peterson stated (1) that he will have a written report next week with their suggestions as to types of and extent of street repair work for the next five years. (2) Well #5 has been drilled to a depth of over 600 feet, the total cost of this well will be $106,080.50. Mr. Peterson reported that he has submitted to the Board members a tabulation of the bids received March 10, for the control house and appurtenant structures at Well #5. The following three bids were received; George D. Hardin, Inc. $34,697.00 The Schless Const. Co. 41,276.00 John C. Long Co. 1+6,888.00 Mr. Peterson recommended that the contract be awarded to the low bidder, George D. Hardin, Inc. A discussion followed on the breakdown of the street surface over the past winter season, Mr Peterson said that one of the reasons for this is that the base and surface coat were inadequate in relation to the traffic they bear, however the street pavement standards have recently been upgraded. In reply to questions from the Board members Attorney Hofert said that he will give the Board a report at the next meeting as to the possibility of legal recourse if it is determined that the streets did not meet specifications. Discussion also took place as to the desirability of increasing the term of the maintenance bond on residential streets from one year to two years and on industrial streets from two years to three years. It was the concensus of the Board that the Village Engineer take test borings of streets which have been constructed in the past three years. A discussion was then held about the possibilities of shallow wells. Mr. Peterson advised that Layne Western is making a study of shallow wells, but he has not yet had a report from them. Mr. Pahl requested that Trustee Coney as Chairman of the Capital Improvements Committee explore the possibilities of shallow wells. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Hoard concur in the recommendation of Buhr, Peterson, Peterson and Buhr and award the contract for well house, chlorination system, electrical work, fencing and landscaping to George D. Hardin Inc. at the bid price of $34,697.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees ans- wered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Garrity and seconded by Trustee Chernick that the Board authorize the disbursement of $20,974.90 from the Water and Sewer Department Operating Account, $10,110.12 from the General Corporate Account and $1,653.38 from the Motor Fuel Tax Fluid Account in payment of invoices as shown on the March 14, 1967 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Regarding the Branigar fire protection contract, Trustee Mullen reported that the Judiciary Committee met with representatives of the Fire District that was created in Branigar Estates in an effort to negotiate a contract wherein the Village would provide fire protection services for a fee. The Branigar representatives said that the fee was in excess of what their referendum permitted them to levy and they asked for more time to discuss this with their residents. Trustee Mullen requested that this be removed from the agenda until the April 25th meeting of the Board. Trustee Zettek, Chairman of the Personnel Committee reported that the committee should complete its review of the applications for the posi- tion of Fire Chief by the end of the week at which time they will forward them to the Fire and Police Commission for their recommendations. Trustee Zettek stated that the ad for Village Manager has just been -2- a9 amended Reg. 3/14/67 placed and no replies bnvc Leen received at this time, he has asked for approval of the Board for any expenses such as transportation, lodging, etc, necessary to bring in any Menagwr or Fire Chief applicant for interview, It was moved by Trustee Zettek and seconded by Trustee Lewis that the Personnel Committee be given the authority at their discretion, to bring in applicants for the position of Fire Chief and/or Village Manager and pay any transportation costs, living expenses etc. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. Mr. E.V. Keith, Chairman of the Zoning Board of Appeals reported that the petition of National Metal Fabricators for variation from the terms of the Zoning Ordinance relating to off the street parking was denied as they failed to show a hardship. The Clerk reported: 1. That the petition for increase in fare by United Motor Coach Co, Will be heard by the I.C.C. on March 20, 1967 at 2: p.m., 160 N. LaSalle Street, Chicago, 2. Receipt from the Illinois Department of Revenue of sales tax for the month of December in the amount of $19,860.44. 3. A preliminary and final plat of Higgins Road Commercial Unit C #15 has been sent to the Plan Commission for their recommendation. 4. As a result of court action with the salt companies the Village will be receiving a settlement in the amount of $149.00. It was moved by Trustee Garrity and seconded by Trustee Coney that the Board adopt Resolution 11-67 authorizing the President to accept settlement from the salt companies in the amount of $149.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a letter from Benjamin J. Brezinski, Chairman, Northwest Transportation Committee regarding a survey to be conducted by E. R. Humphrey on the transportation problems of Elk Grove Village and twelve surrounding towns. Our share of this study would be $200.00' however the Board questioned the advantage to the Village and requested specifics as to this study before making a decision. President Pahl said he will ask Mr. Humphrey to appear before the Board to answer any questions as to the scope. The Clerk read a letter from the Illinois Municipal Retirement Fund requesting a certification as to the authorized agent for the Village. Mrs. Turner recommended that Mrs. Mary P. Overmeyer be named the auth- orized agent for the Village. It was moved by Trustee Coney and seconded by Trustee Lewis that the Board appoint Mrs. Mary P. Overmeyer as authorized agent for the Ill- inois Municipal Retirement Fund. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; ''NAY" - none. "ABSENT" - none. Whereupon the President declared thw motion carried. A proposed Ordinm ce,prepared by Attorney Hofert establishing annexation fees and amending Section 7.709 of the Municipal Code was referred to the Judiciary Committee for recommendation. Copies were distributed of a proposed Ordinance establishing a Human Relations Commission. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above Ord- inance. The motion was voted upon by acclamation; whereupon the Pres- ident declared the motion carried 13- Reg 3/14/67 It was moved by Trustee Chernick and seconded by Trustee Lewis that the Board adopt Ordinance No. 458 entitled "An Ordinance nmsnding the Municipal Code By Adding thereto Article XIII (Chapter 7) establishing a Hunan Relations Camnission, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Village Clerk reported that the initial check in the amount of $1020.00 has been sent to the Bureau of Census for the Special Census and now we are awaiting word from them as to when this census will be scheduled. At this time ('. 9:50 p.m.) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 10:10 p.m. and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered ''PRESENT" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "ABSENT" - none. The Village Clerk asked for Board approval of the payment of Judges for the election of April 18, 1967. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize the payment of $30.00 each for Judges at the April 18, 1967 election. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees ans- wered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY.' none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Coney that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried, and the meeting adjourned at 10:15 p.m. Eleanor G. Tur Village Clerk \ f Ja9k D Pah esi ent -4- Reg. 3/14/67