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HomeMy WebLinkAboutVILLAGE BOARD - 03/28/1967 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 283 1967 President Jack D. Pahl called the meeting to order at 8:14 p.m. in the Municipal Building in said Village. The Reverend Draper, 101 Wildwood Road, Elk Grove Village, opened the meeting with a prayer. Upon the roll being called by Village Clerk Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, Thomas A. Garrity, Ralph A. Lewis, George E. Mullen, "ABSENT" Charles J. Zettek; Village Attorney Edward C. Hofert was present at this meeting. (trustee Charles J. Zettek arrived at 8:20 p.m. ) It was moved by Trustee Garrity and seconded by Trustee Coney that the minutes of the regular meeting March 14, be approved as submitted and that the Board dispense with the reading thereof. The motion was voted on by acclamation; whereupon the President declared the motion carried. Trustee Mullen asked that paragraph 8 of page 2 of the March 14, 1967 minutes be clarified so as to read as follows: '�egarding the Branigar fire protection contract, Trustee Mullen reported that the Judiciary Committee met with representatives of the Fire District that was created in Branigar Estates in an effort to negotiate a contract wherein the Village wupld provide fire protection services for a fee. The Branigar representatives said that the fee was in excess of what their referendum permitted them to levy and they asked for more time to discuss this with their residents. Trustee Mullen requested that this be removed from the agenda until the April 25th meeting of the Board. " President Pahl introduced Mr. E.R. Humphrey of the Northwest Suburban Manufacturers Association who was present at this meeting to answer questions regarding a transportation survey the Village has been asked to participate in with surrounding municipalities. This study is being conducted by the Northwest Suburban Transportation Committee. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board authorize the expenditure of $200.00 for preliminary study for mass transportation to include Elk Grove Village as part of the North- west Suburban Transportation Committee. The President directed the Clerk to call the roll onthe motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT' - none. Whereupon the President declared the motion carried. President Pahl reported that Police Chief Jenkins and Officer Gonzales have been asked to attend the Motts Foundation Seminar at Flint, Michigan on April 26, 27, 28 to explain the successful police counseling program with students at Elk Grove High School. President Pahl also reported that the 20th Annual City Managers School will be held at Lawrence, Kansas April 18-21 and requested Board auth- orization for advance expenses for his attendance and any Trustee who wished to attend. It was moved by Trustee Zettek and seconded by Trustee Garrity that the Board authorize an advance toward expenses in the amount of $150.00 for President Pahl to attend the Twentieth Annual City Managers School, Lawrence, Kansas April 18-21, 1967 and upon his return to account for the funds with the usual expense voucher. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Pahl administered the oath of office to John G. Landers, recently appointed Patrolman to the Police Department. The Clerk read a Plan Commission Report, a copy of which is attached hereto and made a part hereof. Copies were previously distributed to the Board members of a proposed annexation agreement in relation to the subject property. It was moved by Trustee Lewis and seconded by Trustee Coney that the Board adopt Resolution No. 12-67 authorizing the President and Clerk to sign an "ANNEXATION AGREEMENT RELATING TO THE 17.5 ACRES OF PROPERTY ON HIGGINS ROAD APPROXIMATUY 1/3 OF A MILE NORTHWESTERLY OF EU4MST ROAD ORK ROAD AS MEASURED ALONG HIGGINS ROAD ON THE NORTH SIDE OF THE STREET" and that the Board direct the Village Attorney to prepare the proper ordinances in regard to this annexation and to notify the Trustees of the Elk Grove Rural Fire protection District of the Board's intention to annex the subject property. Mr. Frank Covey, of McDermott, Will & Emery law firm, requested the following changes to the "Option to Purchase Real Estate" which is Exhibit A to the Annexation Agreement: Page 1 - change $100.00 to $10.00 page 3 - omit "streams and drainage courses, on and over and along said property; and" page 4 - paragraph 6, omit "including reimbursement of out of pocket expenses paid to Owner" add a paragraph acknowledging that this is a free and voluntary act on the part of the grantors. The foregoing amendments to the agreement were accepted by the Board. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported that it may be July or later before the Special Census can be scheduled, according to the Chicago office of the Bureau of Census. It was moved by Trustee Zettek and seconded by Trustee Garrity that following state approval, the Board authorize the Clerk to advertise for bids for MFT project 9CS in accordance with plana submitted to the state. and to be paid fram'MFT funds. The motion was voted upon by acclamation whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Chernick that the Board authorize the disbursement of $2,048.47 from the Water and Sewer Department Operating Account and $6,807.75 from the General Corporate Account and $6,015.67 from the Motor Fuel Tax Fund Account in payment of invoices as shown on the March 28, 1967 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zuttek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Following the advice of Attorney Hofert a motion was made by Trustee Mullen and seconded by Trustee Garrity that the Board ratify and confirm expenses in the amount of $5,740.96 which have been paid to the YMCA for the salary of Community Services Director and which were approved by the Village Manager, George L. Majoros; and that the Board direct the President and Clerk to execute all necessary warrants in this regard. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; Absent" - none. Whereupon the President declared the motion carried. Copies were distributed previously of a memorandum dated March 27, 1967 frau Mr. James Clementi, Superintendent of the Water and Sewer Department requesting that the Board require that remote register type water meters be installed in all homes and apartment buildings under construction in the Village. Following discussion of the above, it was moved by Trustee Zettek and seconded by Trustee Mullen that the Board direct Attorney Hofert to to prepare any necessary ordinances in accordance with Mr. Clementi's memorandum of March 27, 1967. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Discussion followed concerning a reccusmendation on new street construction presented by Mr. Jack Andrews, Street Department Foreman in his February -2- Reg. 3/28/67 report. He recommended that the base course of all new streets (residential and Industrial) be constructed one year and the surface course be constructed the following year. It was the consensus of the Board that Mr. Andrews, the Village Engineer and the Village Attorney work jointly to present the Board with proposed Code amendments to implement the thinking of both the Street Foreman and the Village Engineer as to street construction. A report from Suhr, Peterson, Peterson & Suhr dated March 1967 and entitled "Advance Planning Report for Street Improvement" was previously distributed to the Board. President Pahl requested that this report be on the agenda of the Capitol Improvements Committee. The Village Clerk reported receipt of a letter dated March 23, 1967 from Centex Corporation enclosing three plats of survey consisting of 6.90 acres of property at the southwest corner of Landmeier Road and Route 83 presently zoned M-2, and requesting that the property be rezoned to B-2. This was forwarded to the Plan Commission for public hearing. plats The Clerk also reported receipt of the preliminary and final/o£ Higgins Road Commercial #16 and Centex Industrial Park North Unit #3. Copies have been sent to the Plan Commission for recommendation to the Board. Action was withheld on a "Resolution Authorizing the Transference of Title of Certain Parks to the Elk Grove Park District". pendings a meeting with the Park Board on March 29, 1967. Trustee Chernick has given the Board his written opinion that the Village Board, as a condition to the transfer of the parks to the Park District, retain a 25 year option right to purchase a I acre site on any park property for $1.00 and a 25 year option to re-purchase for $1.00 plus improvement costs, any park site in the event of its discontinuance as a park and its intended sale to private persons. A first reading was held on a proposed Ordinance entitled "An Ordinance Prescribing the Steps To Be Taken By A Motorist Upon Leaving An Automo- bile Unattended Including Removal of the Ignition Key From The Vehicle, Authorizing The Police To Remove Ignition Keys Left in Unattended Vehicles, And Imposing A Penalty." The Clerk noted that copies have been distributed to Board members of a report submitted March 20th, by Suhr, Peterson, Peterson & Suhr on test holes made on all streets constructed within the last two years, plus Kennedy, Clearmont and Cypress. The Clerk reported that Attorney Hofert has requested the developer to provide "as built" plans and bills of sale for water and sewer mains constructed from March 20, 1963 (date of water company purchase) to date, and that procedural arrangements are being made to obtain bills of sale as future improvements are constructed. At the request of President Pahl, it was moved by Trustee Mullen and seconded by Trustee Zettek that the authorized signatories to all Elk Grove Village Bank Accounts be designated as the Village President and Village Treasurer or the Village Clerk and Village Treasurer. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettel; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A proposal dated March 27, 1967 was received from Arthur Anderson & Co. for the annual audit of all funds of the Village including Water & Sewer Funds for the year ending April 30, 1967. The charge for the examination will be $2,500.00 for the Municipal Funds and $1,500.00 for the Water & Sewer Fund. It was moved by Trustee Coney and seconded by Trustee Lewis that the Village engage the firm of Arthur Anderson & Co. to conduct the annual audit of the financial statements of all funds of the Village including Water & Sewer Funds for the year ending April 30, 1967. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. -3- Re?. 3/28/67 A second proposal also dated March 27, 1967 was received from Arthur Anderson & Co. for a cost of service stu of the Village Water & Sewer Department for the purpose of assis�fng he Village in revising its rates for Water and Sewer service, and for consultation on rate struct,ires. The cost for this study would be approximately $2,500.00 and should be completed in about two weeks. The charge for consultation would not be expected to exceed $1,000 and would be billed on a time spent basis at their regular per diem rates. It was moved by Trustee Coney and seconded by Trustee Zettek that the Village engage the firm of Arthur Anderson & Co., Certified Public Accountants to do a cost of service study of Water & Sewer Department at a cost of approximately $2,500. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; ' ABSENT" -- none. Whhereupon the President declared the motion carried. The Clerk read the proposed list of Judges to be appointed for the Village election of April 18, 1967, a copy of which is attached hereto and made a part hereof. It was moved by Trustee Lewis and seconded by Trustee Chernick that the Board approve those persons, whose names were read by the Clerk, as Judges of election to serve April 18, 1961 and that appointments be so made. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; where- upon the President declared the motion carried,and the meeting adjourned at 10:38 p.m. Eleanor G. TuYqr Village Clerl J ck .Pahl es_lent -4- Reg. 3/28/67 x O �1 TO: Village Board 51 FRCMt Plan Commission DATE: March 28, 1967 SUBJECT: Petition for preznnexation zoning and a special-use permit for property located north and west of Old Higgins School site -- Hearing held on January 19, 1967 For the purpose of the hearing, the subject property was divided into three (3) parcels; parcel 1 being now within the Village limits, parcels 2 and 3 being subject to the county. An industrial clinic is now located on parcel 3. The petitioner requests that parcels 2 and 3 be annexed to the Village in the M-2 classification with a grant of special use on parcel 3. Testimony at the hear- ing disclosed that the petitioner desired to construct a single building on parcel 3 to house an industrial medical clinic and general offices, which require a special-use permit. Upon completion of the new building, petitioner stated the existing clinic would be demolished. In view of the proximity of O'Hare, the petitioner was questioned regarding compliance with the airport restrictions relating to medical equipment. It was indicated that all equipment would meet the restrictions imposed by the O'Hare regulations. The requested annexation would, if approved, consolidate the northeastern border of the Village. The requested zoning would be compatible with the zoning now enjoyed by the property adjoining the subject property immediately to the north, east and south, which is industrial and commercial. In view of the extensive industrial development within the Village and adjacent areas, it would appear that the special-use permit for parcel 3 would be both neces- sary and desirable. Based on the foregoing, the Plan Commission recommends that the Village Board grant the request of the petitioner for preannexation zoning and a special-use permit. At the time of the Plan Commission hearing, it was known that the Village Board would be conducting a hearing regarding the terms of the proposed pre- annexation agreement. Therefore, areas of interest which would ordinarily be covered by such an agreement were not properly a part of the hearing conducted by the Plan Commission and consequently no recommendation, as such, is made thereon as a part of this report. However, it is hoped that the Village Board in its deliberation will consider the situation faced by the owners of a tract of land immediately to the north of the subject property. A proposed subdivision plat of this tract was rejected by the Plan Commission because the owners could not meet the requirement of the Village ordinance for a road right-of-way. The petitioners, being the owners of the adjacent property, are in a position to assist the Village by cooperating with the owners of the tract to open this area to proper development. SCS:ms Precinct 1 Precinct #2 Marion Edwards Jean H. Blandford 7 Ridgewood Rd. 256 Redwood Lucille Hallier Patricia Gersdorf 84 Ridgewood Rd. 159 Willow Lane Diane Hettel Dolores Hauserman 15 Woodcrest Lane 109 Crest Vernell M. Walla Dorothy Thulin 38 Woodcrest Lane 540 Landmeier Road Emma Youngquist Loretta Tomaselli 37 Ridgewood 514 Shadywood Precinct #3 Precinct #4 Nancy M. Adams Coral Berkhoff 250 Victoria 391 Birchwood Eleanor Christensen Ethel Rennhack 851 Crest 400 Birchwood - e Eunice Eitzenhoefer Charlotte Powers 261 Tower Lane 1000 Elmwood Lane Lucy Swanson Karen Mack 577 Grosvenor lane 325 Spruce Lane Barbara Watson Corinne Babb 690 Grosvenor Lane 961 Hartford Lane Precinct #5 Precinct #6 Dolores J. Dorner Joyce Lambert 252 Clearmont 65 Eden Road Jacqueline Korff Virginia K. Nepodahl 234 Harmony Lane 44 Keswick Rd. ancy Kiemle Jeanne Newton E/[0 Walnut lane 80 Grange Road Margrethe Schwellenbach Jean Pritz 240 Fern Dr. 8 Lancaster Barbara Weiss Constance Walker 639 Sycamore Lane 36 Grange Road