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HomeMy WebLinkAboutVILLAGE BOARD - 10/17/1967 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 17, 1967 President Jack D. Pahl called the meeting to order at 8:05 p.m. in the Municipal Building in said Village. The Reverend Roger D. Pittelko, Pastor of the Lutheran Church of the Holy Spirit, opened the meeting with a prayer. Upon the roll being called by the Village Clerk Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, James R. Gibson, Eugene V. Keith, Richard A. McGrenera, Charles J. Zettek; "ABSENT" - none. Attorney Edward C. Hofert was present at this meeting. It was moved by Trustee Coney and seconded by Trustee Chernick that the minutes of the October 10, 1961 meeting be approved, as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Village Manager Charles A. Willis gave a progress report of various administrative matters of interest to the Board. In regard to the Metropolitan Sanitary District's recent policy statement that it will not issue permits for sanitary sewer connections for buildings con- structed in the flood plain, Mr. Willis stated that the only maps which delineate the flood plain are those prepared by the United States Geological Survey in cooperation with the Northeastern Illinois Planning Commission. He recommended that the Board authorize the Village Engineer to transpose the United States Geological Survey flood plain information onto Village Maps in order to show graphically the flood plain areas within the corporate limits of the Village. Mr. Willis estimated that this would take one (1) week at a cost of $500.00 and recommended that this authorization be given. In addition to this, the Manager recommended that consideration and action be taken on the proposed ordinance presented at the last meeting regulating buildings and structures within the flood plain. Regarding the Wehling Well Works, Inc. invoice which was deleted from the Accounts Payable Warrant at the October loth meeting, Mr. Willis stated that he and the Village Engineer Robert Peterson have discussed this invoice and recommend that it not be paid until such time as the well, motor and pump are actually in the Village's possession. As to the invoice in the amount of $287.64 payable to the Firemen's Fund Insurance Company, which was also deleted from the October 10th Warrant, the Manager reported that this premium together with a $440.00 premium previously authorized for payment, cover policies which provide double coverage in some areas for the volunteer and regular Firemen. He recom- mended payment of- this invoice and review of the policies when all insurance coverage is reviewed in the early part of next year. Following discussion, it was agreed that Trustee Gibson and the Village Manager will investigate this coverage further, after which they will present a report to the Board as to what portion, if any, of this premium should be paid at this time. - Mr. Willis reported that the County Highway Department has communicated with him stating two problems concerning the improvement to Elmhurst Road. (1) The Village must approve the relocation of the Village facili- ties and (2) they have a serious problem regarding storm water drainage along the route and the delay that has been encountered is due in part to this drainage problem. Mr. Willis stated that the Village Engineer has reviewed the plans. He recommends that the Board authorize the county to relocate the facilities at their cost as long as drainage in the west side of Elmhurst Road is taken care of. Mr. Willis stated that if the Board has no objection, he will notify the county that the Village has no objection to the relocation of the facilities as specified above and -1- Reg. 10/17/67 will suggest that the County, State and interested property owners along Elmhurst Road meet to discuss financing of adequate storm water drainage along this route. Mr. Willis referred to two other drainage problem areas in the Industrial Park, namely: Western Kraft Corporation, 1800 Nicholas Boulevard, and Ampex Corporation, Consumer Products Division, 2201 Landmeier Road. He stated that these three foregoing drainage problems underline the need for an engineering study of storm water drainage in the Village properties which lie east of Tonne Road. He recommended to the Board that it con- sider authorizing the Village Engineer, in the very near future, to con- duct an engineering study to determine the nature and extent of storm water drainage problems, possible solutions, and the estimated cost; this study to be arranged so that the solutions to the problems can be imple- mented in steps or phases as the priorities dictate. Mr. Willis stated that this proposed engineering study would be an updating and extension of the existing study of the Elmhurst Road area made by Mr. Peterson's office within the last two years. Action on this will be withheld pending a report as to the nature, scope and estimated cost of such a study. Trustee Gibson stated that prior to an engineering study of this area, a tentative plat of subdivision should be secured from the developer. It was moved by Trustee Coney and seconded by Trustee Zettek that the Board authorize the Village Engineer to transfer flood plain information from the United States Geological Survey Maps to Village Maps at a cost not to exceed $500.00. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Village Engineer Robert Peterson reported, in compliance with Village requests for target dates, that a report on the central control for wells and pumps should be ready in forty-five (45) days; it is expected that Well No. 5 will be in operation by mid-December; specifications for Well No. 6 will be ready for Board review by November 30, 1967; and a Village Map with flood plain information transferred from the United States Geological Survey Map will be ready in one (1) week. Police Chief Harry P. Jenkins read the Police Department monthly operating report for September, 1967. The Treasurer's monthly report for September and year to date was pre- sented to the Village Board. Trustee Coney, Chairman of the Capital Improvements Committee, stated that, in view of the Manager's report concerning drainage east o£ Tonne Road, the Nicholas Boulevard invert paving question, which the Committee has given considerable study, be removed from the Committee' s agenda. Trustee Coney also stated that the Arthur Andersen Water Study has received Committee consideration and should now be put under unfinished business as "water rates"; and that the street improvement report is a part of the five (5) year capital improvements program and should be replaced as such on the Committee's agenda. A meeting of the Capital Improvements Committee and the Village Manager was scheduled for 8:00 a.m. October 24, 1967. Trustee Gibson, Chairman of the Judiciary Committee, reported that the Branigar annexation proposal will be distributed to the Board for review within the week. Mr. Fred Bragiel, Chairman of the Zoning Board of Appeals, reported that the Zoning Board has not ruled on the petition for an antenna (Charles P. Williams, Jr., 321 Birchwood Avenue). The Zoning Board granted the petitioner a continuance to bring in additional information; the continued hearing was held last week, and Mr. Bragiel stated that the Zoning Board expects to have a formal report by the next meeting. -2- Reg. 10/17/67 Mr. Bragiel reported that they are awaiting Village Board decision as to fence heights prior to making any ruling on the petitions for variations from existing regulations. Mr. Bragiel stated that the Human Relations Commission is working on a possible Fair Housing Ordinance for Elk Grove Village. The Village Clerk reported receipt of the following: 1 . The preliminary and final plats of Centex Industrial Park Unit Nos. 72 and 73 which are being forwarded to the Plan Commission, the Village Engineer, and the Field Inspector for recommendation to the Village Board. 2. The preliminary plat of Rogers Industrial Park located east of Elmhurst Road and south of Higgins on a fifty-six (56) acre parcel of property which was annexed to the Village in January of this year. The Clerk stated that this has been forwarded to the Plan Commission and is being reviewed by them. 3. A letter dated October 10, 1967 from Mr. Robert E. Birks stating that he is the new owner of the Elk Grove Village Cab Company. A hearing was scheduled by the Village Board, as a Vehicle Com- mission, for 7:00 p.m. November 14, 1967 to consider the petition of the new owner of the Elk Grove Village Cab Company. 4. A letter dated October 17, 1967 from the Elk Grove Student Council, under signature of Mr. Larry Pahl, Homecoming Committee Member, requesting a parade permit for Saturday, October 21 , 1967 forming at the Queen of the Rosary Church and proceeding to the High School down Elk Grove Boulevard, and requesting a waiver of the permit fee because of the nature of the event. It was moved by Trustee Zettek and seconded by Trustee Chernick that the Board authorize the issuance of a parade license, without fee, to the Elk Grove High School Student Council for October 21 , 1967 between the hours of 10:30 a.m. and 11 :30 a.m., proceeding along Elk Grove Boulevard to the High School. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk presented a proposed resolution prepared by the Village Engineer, appropriating the supplemental amount of $6,497.16 for Section 9-CS. (The construction contract was awarded at $51,713.75, actual contract cost was $50,568.08, the engineering and testing and inspection total $4,438.63, soils and material testing $1,459.85, advertising costs $12.60, making a grand total of $56,479.16 for the total project cost. A prior appropriation of $50,000.00 has been received and the supplemental reso- lution, referred to above, requests the additional amount of $6,479.16.) It was moved by Trustee Keith and seconded by Trustee Zettek that the Board adopt Resolution #69-67 entitled, "SUPPLEMENTAL RESOLUTION FOR IMPROVEMENT BY THE MUNICIPALITY UNDER THE MOTOR FUEL TAX LAW APPROPRIATING THE SUM OF $60497.16 FOR IMPROVEMENT OF SECTION 9-CS FROM THE VILLAGE'S ALLOTMENT OF MOTOR FUEL TAX FUNDS". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. In connection with the foregoing, the Clerk also presented the following three (3) documents: "Request for approval of change in plans" reflects the difference between actual and estimated quantities when the original contract was presented to the State for approval, "Municipal requests for funds" in the amount of $6,497.16, and the "Engineers final payment estimate" for this project. -3- Reg. 10/17/67 It was moved by Trustee Zettek and seconded by Trustee Coney that the Board authorize the Clerk to sign the "request for approval of change" in plans, "engineers final payment estimate", and the "municipal request for funds" as specified above. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance which would establish Fire Lanes at the Elk Grove High School. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Zettek that the Board adopt Ordinance No. 502 entitled, "AN ORDINANCE AMENDING CHAPTER 23, ARTICLE IX OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE RELATING TO FIRE LANES". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance amending Chapter 14 of the Municipal Code prohibiting truck traffic in the Residential Area. Following discussion on this ordinance, it was referred to the Judiciary Committee for recommendation to the Board. At this time (9:45 p.m.), the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 10:10 p.m. and directed the Clerk to call the roll. Upon the roll being called, the following Trustees answered "PRESENT" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek. "ABSENT" - none. Mr. Stephen Schwellenbach, Chairman of the Plan Commission, reported that the Plan Commission has no objection to the relocation of a ten (10) foot easement for public utilities and drain on Lot 1 of Centex Industrial Park Unit No. 1 . Mr. Schwellenbach also reported that the Plan Commission has approved the preliminary and final plats of Higgins Road Commercial Unit Nos. 27 and 28. It was moved by Trustee Keith and seconded by Trustee McGrenera that the Board adopt Resolution #70-67 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS HIGGINS ROAD COMMERCIAL UNIT N0, 27". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Coney that the Board adopt Resolution #71-67 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS HIGGINS ROAD COMMERCIAL UNIT N0. 2S". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Gibson, Keith, McGrenera, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Board felt that consideration of the Chicago Water Report should be removed from the agenda until the question of the Tree Towns Contract has been cleared up. -4- Reg. 10/17/67 Following a discussion on street lighting and policy as to spacing, trenching, augering, etc., , it was agreed that the Village Manager proceed to have street lights installed around the schools in conformity with prior practices, but not to proceed to have additional lights installed in the industrial park at this time. A first reading was held on a proposed ordinance entitled, "AN ORDINANCE REGULATING BUILDINGS AND STRUCTURES WITHIN THE FLOOD PLAIN". The Village Manager, the Village Engineer, and the Village Attorney will work on an additional paragraph to provide for other engineering solutions other than those provided for in the proposed ordinance. It was moved by Trustee Gibson and seconded by Trustee Keith that the Board direct the Village Attorney to prepare an ordinance disconnecting any water users outside the Village limits. Following a brief discussion, the Attorney requested information detailing exactly when water extensions were made and to what users outside the Village limits. It was moved by Trustee McGrenera and seconded by Trustee Keith that the Board authorize the Village Engineer to prepare plans and specifications to extend the water system from Nicholas Boulevard to Bond Street in Higgins Road with a twelve (1211) inch water main. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keithj McGrenera, Zettek; "NAY" - Gibson; "ABSENT' - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Gibson that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:45 p.m. Eleanor G. Tu Village Clerk APPROVED: �� • fie:�Gi�`� Joeesnpt4 hl -5- Reg. 10/17/67