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HomeMy WebLinkAboutVILLAGE BOARD - 07/27/1966 - SPECIAL MEETING MINUTES OF THE SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 27, 1966 The Village Clerk, Eleanor G. Turner, called the meeting to order at 8:05 p. m. in the Municipal Building in said Village and upon the roll being called the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, Thomas A. Garrity, Ralph A. Lewis, Charles J. Zettek; "ABSENT" - President Jack D. Pahl, Trustee George E. Mullen, Attorney Robert DiLeonardi was present. The Clerk read the following letter received July 23, 1966 from President Jack D. Pahl: "I hereby request a Special Meeting of the Board of Trustees to be held at 8:00 P.M. , Wednesday, July 27, 1966 in the Municipal Building, Landmeier and Tonne Roads, Elk Grove Village, Illinois, for the purpose of conducting its regular business meeting in the absence of the regular meeting of Tuesday, July 26, 1966. " The Clerk stated that copies of this letter were given to each Trustee within the time prescribed in the Municipal Code for delivery of such notices of Special Meetings. It was moved by Trustee Lewis and seconded by Trustee Chernick that the Board appoint Trustee Zettek to serve as Chairman Pro-Tem at this meeting in the absence of Village President Jack D. Pahl. The motion was voted upon by acclamation; whereupon the Clerk declared the motion carried. It was moved by Trustee Lewis and secm ded by Trustee Garrity that the minutes of the regular meeting of July 12, 1966 be approved as submitted, and that the Bcard dispense with the reading thereof. The motion was voted upon by acclamation; whereupon Chairman Zettek declared the motion carried. Chairman Zettek announced that the absence of President Pahl is due to the death of his father, Mr. Bert Pahl, on Sunday and expressed the sympathy of the Board and the Residents to the President and his family. Chairman Zettek read the President's Report which contained tkB appointment of Mr. Harry Mikkelson, 42 Wildwood Road, to the Insurance Advisory Committee and Mr. Joseph A. Morrison, 136 Wildwood Place, to the Electrical Commission to replace Mr. Roger Taws who resigned, and the request for concurrence of the Board in these appointments. It was moved by Trustee Garrity and seconded by Trustee Lewis that the Board concur in the President' s appointment of Mr. Harry Mikkelson to the Insurance Advisory Committee and Mr. Joseph A. Morrison to the Electrical Commission. The motion was voted upon by acclamation; whereupon the Chairman declared the motion carried. Attorney DiLeonardi reported that on July 19th the Circuit Court of Cook County entered a plea in favor of the Village and against Mr. William Swiatek (regarding unsanitary living conditions on his property) and gave the owner a reasonable time to remove the tenants from the property. Mr. Rettenbacher reported that the tenants have now moved. Village Manager George L. Majorca read a report, a copy of which is attached hereto and made a part hereof. Mr. Majorca also reported that an oral cost estimate of $1500.00 was secured from Paolo Salce & Company for the installation of approximately 300 ft, of sidewalk alone Tonne Road connecting Walnut Lane and the Bolger Shopping Center. The sidewalk cost will be 62¢ per sq. ft. and the additional cost is for the fill which will be necessary. It was moved by Trustee Lewis and seconded by Trustee Garrity that the Board authorize the Village Manager to take bids on providing the sidewalk in the area discussed above. The motion was voted upon the acclamation; whereupon the Chairman declared the motion carried. Mr. Majorca announced that he, Village Engineer Troy Miller and Trustee Coney have a meeting scheduled on July 28, 1966 with Water Commissioner Jardine of the City of Chipago. Trustee Garrity said he also will attend. - 1 - Spec. 7-27-66 z r F.. /1 VILLAGE MANAGER'S REPORT JULY 27, 1966 1 . County road problems On July 25th , 1966, President Pahl and I met with County Commissioner Huppert, Chairman of the Road and Bridge Committee, Andrew Plummer, County Superintendent of Highways , his assistant, Mr. Golterman, and Norm Atkins of the Centex Industrial Park Association, regarding speci- fically the improvement of Elmhurst Road and other County road problems within the Village . The meeting proved quite successful in regard to re- scheduling the Elmhurst Road improvement to 1967 , the widening of Devon and Biesterfield Roads to insure the proper width of the I-90 overpasses , and some traffic control improvements at key intersections . 2. Air conditioning The five air conditioning units have been installed in the squad cars at a price of $1 ,095, or slightly under $220 per unit. 3 . Traffic Control officers at Devon Avenue intersections The Police Chief has assigned officers at Devon and Tonne Road on a trial basis . The results of this trial have shown that traffic after 7 A. M . does not warrant the permanent stationing of such an officer, and that it is exceedingly dangerous to control traffic from the intersection. Additional trials will be made between 6 and 7 A.M . and during evening hours at both this intersection and at Arlington Heights Road. GLM/dp Mr. Majorca said that during the past week he talked to six prospective bidders on the two 3(4 ton pick up trucks for the Water & Street Departments. They felt that they could not bid on these specifications because of the changes being made between the 1966 and 1967 models. One bid was received and Mr. Majc ros recommended that it be returned unopened because this is not a very competitive bidding situation. It was moved by Trustee Garrity and seconded by Trustee Chernick that the Manager " be instructed to return, unopened, the bid received on the pick up trucks. The motion was voted upon by acclamation; whereupon the Chairman delcared the motion carried. Mr. Jack Andrews, Foreman of the Street Department, read a report for the month of June, 1966. This report will be on file in the Clerks office for review. A report from Mr. Andrews concerning parkway tree spraying and pruning had been distributed to the Board. Following a discussion of the problem of dutch elm disease, the Board directed the Village Manager and the Street Department Foreman to test the existing elm trees in the Village and determine whether or not they are infected, and to obtain costs of replacement of damaged trees against the cost of a preventative spraying program. It was moved by Trustee Lewis and seconded by Trustee Garrity that the Board authorize the disbursement of $8,964.36 from the Water & Sewer Department Operating Account, $15,210.79 from the General Corporate Account and $78. 50 from the Motor Fuel Tax Fund Account in payment of invoices as shown on the July 27, 1966 Accounts Payable Warrant. The Chairman directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity Lewis, Zettek; "NAY" - none; "ABSENT"- Mullen, Whereupon the Chairman declared the motion carried. The Clerk reported receipt of notice from the Chairman of the Plan Commission that they have approved the Rreliminary and final plat of Units 41 . 42, and 43 of Centex Industiral Park subject to a $9,000 performance bond in the case of Unit 42 and a X10,000 performance bond for Unit 41 . It was moved by Trustee Garrity and seconded by Trustee Lewis that the Board adopt: Resolution No. 48-66 entitled "Resolution of Approval of Plat of Subdivision Identified as Centex Industrial Park Unit 41"; Resolution No. 49-66 entitled "Resolution of Approval of Plat of Subdivision Identified as Centex Industrial Park Unit 42" and Resolution No. 50-66 entitled "Resolution of Approval of Plat of Subdivision Identified as Centex Industrial Park Unit 43" and that the President and Clerk be authorized to sign said plats upon the receipt of a $10,000 performance bond for Unit 41 and a $9,000.00 performance bond for Unit 42. The Chairman directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Zettek; "NAY" - none; "ABSENT" - Mullen. Whereupon the President declared the motion carried. The Clerk reported receipt of the following: 1 . Notice from the State Divison of Highways of Motor Fuel Tax Allotment for the month of June 1966 in the amount of $7,350.45. 2. Notice from the State Department of Revenue of Sales Tax to be remitted to the Village for the month of April 1966 in the amount of 414,637.63. 3. The preliminary and final plats of subdivision for Centex Industrial Park Unit 44, These will be forwarded to the Plan Commission for their recommendation to the Village Board. 4. A letter dated July 27, 1966 from Mr. Evan W. Stebbins, Centex Corporation, enclosing the preliminary plat of Elk Grove Village residential Section 15, Mr. Stebbins stated that they are aware that all of the property shown in Section 15 is not within the corporate boundaries of the Village and the portion that is within the Village is not properly zoned. However, he said he spoke with Village Attorney Edward Hofert who advised him it would not be out of order to submit this preliminary so that Centex can proceed with their engineering and site planning. This was referred to the Plan Commission for recommendation to the Board. 5. A letter dated July 27, 1966 from Mr. Evan W. Stebbins, Centex Corporation, enclosing two plats of Section 12 which were marked showing the improvements (construction of pavement, curbs and gutters, sidewalks and storm drainage) which are completed. Centex agrees to furnish a 1 year maintena»ce bond when the Village accepts these improvements for permanent maintenance. This was referred to the Village Engineer for recommendation to the Board. 6. A letter dated July 21, 1966 from Centex Corporation asking that a letter be sent to the F. H. A. office stating that street lighting and street signs will be installed and maintained in Section 14 by the Village. The F.H.A. requires this assurance when they make their final inspection of the houses. It was moved by Trustee Lewis and seconded by Trustee Chernick that the Board authorize the issuance of a letter to the office of the F.H.A. stating that street lighting and street signs will be installed and maintained by the Village in Section 14. The motion was voted upon by acclamation; whereupon t13 Chairman declared the motion carried. Copies were distributed of proposed ordinances relating to restricted water sprinkling and the annual appropriation. It was moved by Trustee Lewis and seconded by Trustee Coney that the Board waive the 1st reading rule with respect to an ordinance relating to restricted water sprinkling,, The mots m was voted upon by acclamation; whereupon the Chairman declared the motion carried. Following its reading, it was moved by Trustee Lewis and seconded by Trustee Coney that the Board adopt Ordinance No, 436 entitled "AN ORDINANCE ESTABLISHING WATER SPRINKLING RESTRICTIONS IN THE VILLAGE OF ELK GROVE VILLAGE AMENDING SECTION 22A.701 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The Chairman directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chem ick, Coney, Garrity, Lewis, Zettek; "NAY" - none; "ABSENT" - Mullen. Whereupon the Chairman declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Lewis that the Board waive the first reading rule with respect to the annual appropriation ordinance. The motion was voted upon by acclamation; whereupon the Chairman declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Lewis that the Board adopt Ordinance No. 437 entitled "AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE PERIOD BEGINNING MAY 1 , 1966 AND ENDING APRIL 30, 1967. The Chairman directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Zettek; "NAY" - none; "ABSENT" - Mullen. Whereupon the Chairman declared the motion carried. At this time (9:25 P. m.) the Chairman declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. Chairman Zettek reconvened the meeting at 9=50 P. m. and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Chernick, Coney, Garrity, Lewis, Zettek; "ABSENT" - President Pahl and Trustee Mullen. Mr. Troy Miller, Village Engineer, gave t13 Board a detailed explanation of the water situation in the Village. He said that in the past six to eight weeks there has been a fifty foot drop in the water table, not just in Elk Grove, but through- out this entire area; the usual drop is twenty feet annually. All four wells have been operating on a 24 hour basis during this current heat wave, however, the consumption completely exceeded the capacity of the wells and the stored water was gradually being used. The only alternative was to ban all sprinkling (which was done by the Administration) in order to refill the reservoirs and restore the wells, Mr. Miller recommended that the Board accelerate the program, recommended by Alvord, Burdick & Howson in the recently submitted water study, to obtain Chicago water. He said that, if started now, the minimum time requirement for this will take until the - 3 - Spec. 7-27-66 summer of 1968. In the meantime, he said that the Board has no choice but to continue to sink new wells and lower existing wells to serve the needs. He said his office is preparing preliminary plans for a 5th well, as instructed by the Board, and he will have a report soon. Trustee Zettek suggested that the President consider the establishment of a Water Committee to study and follow-up on all phases of the water problem and solution. It was moved by Trustee Lewis and seconded by Trustee Coney that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the Chairman declared the motion carried and the meeting adjourned at 10: 55 p. m. n Eleanor G. Turf Village Clerk APPROVED: Chaw es J. Zett Chairman Pro-T66 4 - Spec. 7-27-66