HomeMy WebLinkAboutVILLAGE BOARD - 11/22/1966 - MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON NOVEMBER 22, 1966,
President Jack D. Pahl called the meeting to order at 8:05 P. m. in the
Municipal Building in said Village. The Reverend Richard Ferris of the
Prince of Peace Methodist Church, opened the meeting with a prayer.
Upon the roll being called by Village Clerk Eleanor G. Turner, the following
Trustees answered "PRESENT" - Ronald L. Chernick, Ralph A. Lewis, George E.
Mullen, Charles J. Zettek; "ABSENT" - George C. Coney, Thomas A. Garrity.
Village Attorney Edward C. Hofert was present at this meeting.
The Clerk noted that the last line of item 2 of paragraph 8 on page 3 of the
November 8th minutes should read: "Ordinance from prohibited parking on Tonne
Road to 2 hour restricted parking".
It was moved by Trustee Zettek and seconded by Trustee Lewis that the minutes
of the regular meeting of November 8, 1966 be approved as corrected and that
the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Chernick and seconded by Trustee Zettek that the
minutes of the public hearing held at 7:05 p.m., November 8, 1966, be approved
as submitted and that the Board dispense with the reading thereof. The motion
was voted upon by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Chernick and seconded by Trustee Mullen that the
minutes of the public hearing held at 7:54 p.m. , November 8, 1966 be approved
as submitted and that the Board dispense with the reading thereof. The motion
was voted upon by acclamation; whereupon the President declared the motion carried.
Trustee Garrity arrived - 8:09 p.m.
Attorney Hofert reported:
1 . That he has prepared a number of ordinances, resolutions and agreements
in accordance with the Board's direction.
2. That he and President Pahl met with the Illinois Problems Commission and,
through the Northwest Municipal Conference, presented proposed legislation
for consideration such as enlargement of the authority of municipalities
to provide for taxing power without referendum, zoning within 1j miles
of corporate boundaries, and regulation of solicitors.
3. That he will be going into court very shortly on the question of the
dangerous building on Arlington Heights Road owned by Mr. Wesley Luehring.
Village Manager George L. Majoros read a report, a copy of which is attached hereto
and made a part hereof. Mr. Majorca also stated that he has been in contact with
the Board on the question of renewal of the Branigar Fire Protection contract and
that Mr. Paul Belin has submitted a report to the Board on the proposed water rate
revision.
Following discussion of item #3 of the Managerts report, it was moved by fife Trustee
Lewis and seem ded by Trustee Zettek that the Board concur in the recommendation
of the Village Manager and authorize the engaging of a full time mechanic. The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" -Chernick, Lewis, Mullen, Zettek;
"NAY" - Garrity; "ABSENT" - Coney. Whereupon the President declared the motion
carried.
- 1 - Reg. 11-22-66
VILLAGE MANAGER'S REPORT
November 22, 1966
1 . Treasurer's Bond
At the last Board meeting, I was asked to obtain additional information on the
subject of the bond for the new Treasurer. Mr. Robert McLallen, President of
the Elk Grove Insurance Agency, insurance broker for the Village, has written
the Board a letter which was distributed to you covering all aspects of this
subject.
2. Well Site
A plat of subdivision titled "Elk Grove Village Section 9-B" consisting of two
lots on the south side of Walnut Street extension has been prepared for your
approval. Lot #1 in this subdivision is a one acre parcel upon which the deep
Well #5 will be drilled. After approval of this plan, the Great Northern
Development Company will prepare a deed in favor of the Village.
I am in receipt of plans and specifications for work at Well #5 consisting of
the well construction itself prepared by Suhr, Peterson, Peterson & Suhr, Inc.
Copies of these plans and specifications have been submitted to the Sanitary
Water Board of the State of Illinois for their approval. Mr. Peterson and I
have discussed the time table concerning this project, and in order to expedite
the bid opening we believe that the advertising could take place simultaneously
with the review of these plans by the State `^.pater Board. Accordingly, I recom-
mend that we advertise for bids on the two contracts -- Contract A for the well
��s d Contract B for the submersible pump and motor -- in the
onuct o an
issue of the Elk Grove Herald, and ask that bids be received
and opened at the December meeting of the Board.
3 . Mechanic
A financial analysis of labor costs to the Village over the past year for the main-
tenance and repair of all Village equipment has been concluded. The report
indicates that monetarily it has been cheaper for the Village to accomplish the
maintenance of automotive equipment under the present system than to have hired
a full time mechanic. This does not mean, however, that everything that should
have been done on a preventive maintenance program has been done.
During the ensuing year our automotive fleet will increase by at least four addi-
tional vehicles, and the part time mechanic employed to maintain the Police
Department and Fire Department vehicles will not be able to devote as much time
to this work as he has been able to in the past. The possibility of contracting
with a local garage to accomplish all of our maintenance has been investigated.
Because of the lost time transporting the vehicles and the varying capabilities
of private mechanics as well as the lack of control over priority of the work, I
do not recommend this approach.
Accordingly I recommend to the Board that we employ as soon as possible a full
time mechanic responsible for the maintenance of all Village owned automotive
equipment. I have reviewed the position classification and pay plan of other
municipalities, and recommend that the mechanic's position be established in pay
range 14 in the Elk Grove Village pay plan.
4. Annual Reports
I have reviewed the Illinois Revised Statutes and the Illinois Municipal Review
Municipal Calendar of Statutory Duties for Municipal Officials, and have dis-
covered that the following four mandatory reports have already been submitted:
1 . Board of Fire and Police Commissioners; 2. Treasurer; 3. Library Board
Annual Statement of Receipts and Expenditures; and 4. Police Pension Board.
GLM/dp
President Pahl deviated from the agenda. Mr. William Dunning, of the Fire
and Police Commission, introduced newly appointed Patrolman Gerald Walsh.
President Pahl then administrered the oath of office to Patrolman Walsh.
During discussion of item #2 of the Manager's report, it was noted that with a
bid advertisement on December 1st the bids could be opened earlier than December
27th. The Village Engineer, Mr. Troy Miller, stated that the saving of a week
in time could be very meaningful, whereupon it was decided to have a special
meedifg . on December 20th for the purpose of bid award.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board
direct the Village Manager to advertise for bids for construction of well #5
and for the submersible pump and motor, in the December 1st edition of the Elk
Grove Herald, bids to be opened at 11 a.m, on December 16th in the Village Manager' s
office and a recommendation made for award on December 20, 1966, The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek;
"NAY" - none; "ABSENT" - Coney. Whereupon the President declared the moti.si carried,
Mr. Troy Miller, Village Engineer, stated that he has been unable to negotiate a
satisfactory bid on the paving of inverts on Nicholas Boulevard and would like
to include this work with another project in the spring. The Board had no objection
to this.
Police Chief Jenkins presented a 1965 Traffic Safety Citation plaque received by
the Village from the Cook County Safety Commission.
The Board discussed sidewalk replacement in reference to the survey and estimated
cost set forth in the Street Department October report. The President asked that
the Manager, Attorney and Finance Director consider and study all aspects of
replacement of sidewalks and report back to the Board.
It was moved by Trustee Garrity and seconded by Trustee Mullen that the Board
authorize the disbursement of 47,376.96 from the Water and Sewer Department
Operating Account, 411 ,082.93 from the General Corporate Account in payment of
the invoices on the November 22, 1966 Accounts Payable Warrant.
Mr. Belin stated that he has been made aware of a promotional sales program of
Remington Office Machines whereby the Village would agree to purchase three
adding machines (two are needed) if the Village can find a buyer for the third
machine, effecting a 450 saving, and that he is working on this now.
With the consent of the second, Trustee Garrity amended his motion to read that
the Board authorize the disbursement of 47,122,10 from the Water and Sewer Depart-
ment Operating Account, and 411 ,082.93 from the General Corporate Account in
payment of the invoices on the November 22, 1966 Accounts Payable Warrant with the
exception of an invoice from Remington Office Machines in the amount of 0245.86
on the Water and Sewer Department Operating Account. The President directed the
Village Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek;
"NAY" - none; "ABSENT" - Coney. Whereupon the President declared the motion carried.
With reference to the revised proposed boundary agreement between the Village and
Itasca, President Pahl and Trustee Mullen will meet with Itasca officials to explain
the Villagers position as to the revision, and they will report back to the Board.
Trustee Zettek reported that the Personnel Committee has met and adopted the
following procedure for employment of a full-time Fire Chief: Advertisements to
appear in newspapers and municipal publications; the Committee, Fire and Police
Commission and the Village Manager, whom they have formally asked to participate,
will review applications and hope to reduce the number of applicants to 4 to 6;
these 4 to 6 applicants will then be given aptitude, psychological, motivation and
intelligence tests, and subsequently will be re-interviewed with the aid of two or
more professionals in the fire-fighting field. The target date for beginning
interviews is February 15th, this will allow adequate advertising coverage. The
salary the Committee has agreed to offer is between 49,000 and 410,500 per year.
- 2 - Reg. 11---22-66
The Clerk reported receipt of notice from the Plan Commission of approval of the
preliminary and final plats of Centex Industrial Park Units 52 and 53 and of
, rtjnn 9R.
It was moved by Trustee Mullen and seconded by Trustee Garrity that the Board
adopt Resolution No. 78-66 entitled "RESOLUTION OF APPROVAL CF PLAT OF SUBDIVISICN
IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 52". The President directed the Clerk
to call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"-
Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Mullen and seconded by Trustee Chernick that the Board
adopt Resolution No. 79-66 entitled "RESOLUTICN OF APPROVAL OF PLAT CF SUBDIVISION
IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 531'. The President directed the Clerk
to call the roll on the motion and upon the roll being called the following Trustees
answered"AYE" - Chernick, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT "
Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Mullen and seconded by Trustee Chernick that the Board
adopt Resolution No. 80-66 entitled "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION
IDENTIFIED AS ELK GROVE VILLAGE SECTICN 9B". The President directed the Clerk to
call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"-
Coney. Whereupon the President declared the motion carried.
Mr. Majoros reported that the proposed comprehensive zoning ordinance is being
re-typed by Tec-Search to include the Plan Commission's comments. Mr. Majoros
also reported that the final report on the 701 program is being reviewed by the
Vice-President of Tec-Search, Mr. Campbell, who has told Mr. Majoros that he
wishes to make some changes therein.
_ _ . The Clerk reported receipt of the following:
1 . A letter dated November 15, 1966 from Centex Corporation stating that
the construction of certain improvements has been completed on Greenleaf
Avenue from State Route 83 on the East, west to Tonne Road; on Lively
Boulevard from Pratt Boulevard on the South, north to the south side of
the railroad spur-line north of Greenleaf Avenue. This was referred to the
Village Engineer for recommendation.
2. A letter dated November 15, 1966 from CenCorporation stating that
the construction of certain improvements & been completed on Bennett
Street from Arlington Heights Road on the west, east to the west side of
Gaylord street. This was referred to the Village Engineer for recommend-
ation.
3. Letters dated November 9 and 14, 1966 from Custer Construction Company,
1738 Rend Road, Des Plaines requesting variations in the maximum width
of driveways under construction at 1850 Arthur Avenue and 1300 Pratt
Boulevard. The Clerk was asked to return these with the request for
drawings which provide the Board with more information as to drainage,
traffic etc.
4. A letter from Continental Can Company, Inc. , 2727 E. Higgins Road, Elk
Grove Village, requesting a sign variation for erection of help wanted
siens.
Following discussion of the above item ff4, this request was referred to
the Judiciary, Planning and Zoning Committee for a report.
5. A letter dated November 21 , 1966 from Mr. Louis H. Huebner, of Huebner
and Henneberg-Architects, Skokie, Illinois requesting a sidewalk variation
at 2500 Delta Lane. They had installed a three foot wide sidewalk rather
than a four foot sidewalk.
- 3 - Reg. 11-22-66
It was moved by Trustee Mullen and seconded by Trustee Garrity that the Board deny
the sidewalk variation (at 2500 Delta Lane) for Huebner & Henneberg-Architects. The
President directed the Clerk to call the roll on the motion and upon the roll being
called the following Trustees answered "AYE" - Garrity, Lewis, Mullen; "NAY" -
Chernick, Zettek; "ABSENT" - Coney. President Pahl voted "AYE" whereupon he
declared the motion carried.
The Clerk also reported receipt of the following:
1 . A letter dated November 15, 1966 from Neil H. Shulkin, President of the
Elk Grove Village Chamber of Commerce, returning the Village' s $150.
check of contribution toward entering a float in the State Street Parade.
Dr. Shulkin said that they had planned to decorate a car and invite Miss
Illinois to ride in it, however they have learned that automobiles are not
permitted in the parade. Due to shortness of time and funds, they will
not have an entry.
2. A ballot for the election of an executive trustee of the Illinois Municipal
Retirement fund. On the recommendation of the Finance Director, The Board
asked the Clerk to cast its ballot for Jack W. Loftus.
3. An addition to the street lighting contract between the Village and
Commonwealth Edision Company which will provide for the installation of
a street light at 942 Carswell Court.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize
the President and Clerk to sign an addition to the street lighting contract to provide
for the installation of a street light at 942 Carswell Court. The President directed
the Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Chernick, Garrity, Lewis, Zettek; "NAY" - none; "ABSTAIN-
Mullen; "ABSENT" - Coney. Whereupon the President declared the motion carried.
Copies were distributed to the Board of the following proposed documents: an ordinance
authorizing the purchase of fire equipment; an ordinance relating to taxi cab rates;
a resolution and certificate of authority relating to taxicab service; a resolution,
agreement, ordinance of annexation and ordinance of rezoning relating to 10 acres
south of Devon Avenue; and a resolution, agreement, ordinance of annexation and
ordinance of rezoning relating to 56.71 acres south and east of Higgins and York Roads.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board waive the
first reading rule with respect to an ordinance authorizing the purohasE_4f fire
equipment. The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board adopt
Ordinance No. 448 entitled "AN ORDINANCE AUTHORIZING THE PURCHASE OF FIRE EQUIPMENT".
The President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen,
Zettek; "NAY" - none; "ABSENT" - Coney Whereupon the President declared the
motion carried.
It was moved by Trustee Garrity and seconded by Trustee Zettek that the Board waive
the first reading rule with respect to taxi cab rates. The motim was voted upon
by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Garrity and seconded by Trustee Mullen that the Board adopt
Ordinance No. 449 entitled "AN ORDINANCE RELATING TO TAXI CAB RATES". The President.
directed the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek; "NAY"-
none; "ABSENT' - Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Garrity and seconded by Trustee Lewis that the Board adopt
Resolution No. 81-66 entitled "A RESOLUTION AUTHORIZING A CERTIFICATE OF AUTHORITY
AND THE ISSUANCE OF A LICENSE TO THE ELK GROVE VILLAGE CAB COMPANY. " The President
directed the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek; "NAY" -
none; "ABSENT" - Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Mullen and seconded by Trustee Garrity that the Board adopt
Resolution No. 82-66 entitled "A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNEXATION
AGREEMENT RELATING TO TEN (10) ACRES OF PROPERTY ON DEVON AVENUE, APPROXIMATELY 1/4
MILE EAST OF ROUTE 83 ON THE SOUTH SIDE OF THE STREET". The President directed the
Clerk to call the roll on the motion and upon the roll being called the following
answered "AYE" - Trustees Chernick, Garrity, Lewis, Mullen, Zettek, President Pahl,
"NAY" - none; "ABSENT" - Coney. Whereupon the President declared the motim carried.
It was moved by Trustee Garrity and seconded by Trustee Mullen that the Board
waive the first reading rule with respect to an ordinance annexing 10 acres
of property to the Village. The motion was voted upon by acclamation; whereupon
the President declared the motion carried.
It was moved by Trustee Garrity and seconded by Trustee Lewis that the Board
adopt Ordinance No. 450 entitled "AN ORDINANCE ANNEXING PROPERTY TO THE VILLAGE
OF ELK GROVE VILLAGE, WHICH PROPERTY CCNSISTS OF 10 ACRES MCR.E CR LESS AND LOCATED
CN THE SOUTH SIDE OF DEVON AVENUE APPROXIMATELY 1/4 MILE EAST OF BUSSE ROAD, TO
THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the
roll on the motion and upon the roll being called the following answered "AYE" -
Trustees Chernick, Garrity, Lewis, Mullen, Zettek,President Pahl; "NAY" - none;
"ABSENT" - Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Garrity and seconded by Trustee Mullen that the Board
waive the first reading rule with respect to an ordinance rezoning 10 acres of
property to M-2. The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
It was moved by Trustee Mullen and seconded by Trustee Lewis that the Board adopt
Ordinance No. 451 entitled "AN ORDINANCE AMENDING THE VILLAGE CF ELK GROVE VILLAGE'S
Z OIING ORDINANCE RELATING TO PROPERTY CONSISTING OF 10 ACRES LOCATED CN THE SOUTH
SIDE OF DEVON AVENUE APPROXIMATELY 1/4 MILE EAST CF BUSSE ROAD". The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Chernick, Garrity, Lewis, Mullen, Zettek;
"NAY" - none; "ABSENT" - Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board adopt
Resolution No. 83-66 entitled "A RESOLUTION AUTHORIZING THE EXECUTICN OF AN
ANNEXATION AGREEMENT RELATING TO 56.71 ACRES OF PROPERTY ADJACENT TO THE SOUTHEAST
CORNER OF HIGGINS AND ELMHURST ROADS. " The President directed the Clerk to call
the roll on the motion and upon the roll being called the following answered
"AYE" - Chernick, Garrity, Lewis, Mullen, Zettek, President Pahl; "NAY" - none;
"ABSENT" - Coney. Whereupon the President declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board waive
the first reading rule with respect to an ordinance annexing 56.71 acres of property
to the Village. The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board adopt
Ordinance No. 452 entitled "AN ORDINANCE ANNEXING PROPERTY TO THE VILLAGE OF ELK
GROVE VILLAGE, WHICH PROPERTY CONSISTS OF 56.71 ACRES AND LOCATED ADJACENT TO THE
SOUTHEAST CORNER CF HIGGINS AND ELMHURST ROADS TO THE VILLAGE OF ELK GROVE VILLAGE".
The President directed the Clerk to call the roll on the moticn and upon the roll
being called the following answered "AYE" - Trustees Chernick, Garrity, Lewis,
Mullen, Zettek, President Pahl; "NAY" - none; "ABSENT" - Coney. Whereupon the
President declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board waive
the first reading rule with respect to an ordinance rezoning certain property
to M-2. The motion was voted upon by acclamation; whereupon the President declared
the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board adopt
Ordinance No. 453 entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGEtS
ZONING ORDINANCE RELATING TO PROPERTY CCNSISTING OF 56.7'. ACRES LOCATED ADJACENT
TO THE SOUTHEAST CORNER OF HIGGINS AND ELMHURST ROADS". President directed
the Clerk to call the roll on the motion and upon the ro: '. '.:-ing called the
following Trustees answered "AYE" - Chernick, Garrity, Luis, Mullen, Zettek;
"NAY" - none; "ABSENT" - Coney. Whereupon the President declared the motion
carried.
At this time (10:25 p.m. ) the President declared a recess to permit residents in
attendance at this meeting to address questions and comments to the Board members.
President Pahl reconvened the meeting at 10:55 p.m. and directed the Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT" -
Chernick, Garrity, Lewis, Mullen, Zettek; "ABSENT" - Coney.
- 5 - Reg. 11-22-66
Following Trustee Garrity's suggestion that the Board tell the Village Engineer
that they are actively interested in acquiring a site for well #6, it was agreed
that this item be on the Capital Improvements Committee agenda.
Trustee Zettek stated that the Personnel Committee has discussed the policies
and procedures in tke Village and it is the Committee's recommendation +.,'at
someone be employed to make a study of present operating proceduresc'sf1d. policies.
It was moved by Trustee Zettek and seconded by Trustee Garrity that the Board
authorize for the services of someone to make a study of operating procedures
and policies as now employed, for a fee not to exceed 41 ,000.00.
In reply to Trustee Garrity's question, Attorney Hofert said that it would be
better to designate a certain person in the above motion, if the Board has someone
in mind.
With the consent of the second, Trustee Zettek withdrew the above motion. He
then suggested to the Board that Mr. Sidney Katz be approached in this regard.
It was moved by Trustee Garrity and seconded by Trustee Zettek that the Board
authorize the President to contact Mr. Sidney Katz as to the review of policies
and procedures, fee not to exceed p1 ,000.00.
Mr. Majorca was requested to survey school sites as to proper and adequate street
liahtina.
It was moved by Trustee Chernick and sew nded by Trustee Lewis that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 11 :05 p.m.
Eleanor G. Tur e
Village Cler
APPROVED:
Jao D Pahl
P esid nt
- 6 - Reg. 11-22-66