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HomeMy WebLinkAboutVILLAGE BOARD - 01/07/1965 - XINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JANUARY. 7. 1965, President James R. Gibson called the meeting to order at 8:10 p. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT' - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, George E. Mullen; "ABSENT" - Charles J. Zettek, Jr.. Attorney Hofert was present at this meeting. It was moved by Trustee Lewis and seconded by Trustee Dillon that the minutes of the regular meeting of December 17, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek arrived - 8:11p. m. It was moved by Trustee Mullen and seconded by Trustee Lewis that the minutes of the regular meeting of December 23, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Lewis corrected a statement made by him on page 4 of the December 23rd minutes to the effect that the complaints received on the odor from the Chicago Magnet Wire plant were from the commercial and residential areas but not from the industrial. President Gibson gave a report, a copy of which is attached hereto and made a part hereof. Keith It was moved by Trustee Mikkelsen and seconded by Trusteed that the Board concur in the President's appointment of Mr. Jack D. Pahl to the Plan Commission for the term ending April 30, 1968. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trubtees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Following a question by Trustee Mullen regarding item #2 of the Presidents report, Attorney Hofert said that such represents compensat'cnfor services rendered and is within the realm of a legal expenditure. Copies of the President' s February 7, 1963 letter on this subject will be forwarded to each Trustee. The Board then discussed item #3 of the President's report - the costs involved should the County not install the barriers. and the desirability of using a different type of barrier other than that presently installed. No action was taken pending further information from the County. In view of the Boards invitation to Mr. Robert Negele of Chicago Magnet Wire Corporation to be present at this meeting, President Gibson suggested that the Board deviate from the agenda and hear from Mr. Negele. There were no objections. Mr. Negele read a prepared statement wherein he said that an exhaust control system has been installed at the Chicago Magnet Wire plant which meets recognized standards of atmospheric control; more than $100,000.00 has been spent on their program to control the odor problem; consultant, Leon Kirschner is continuing to work with them; the system is working effectively and changes will be made as they find that they will improve the operation. Trustee Lewis asked Mr. Negele that if the Village engages an expert to evaluate the situation would Chicago Magnet Wire make available the data which has been compiled on the problem. Mr. Negele said that it would be up to Mr. Kirschner as to whether or not this data would be released since he is an independent consultant. - 1 - Reg. 1-7-65 Y PRESIDENT'S REPORT JANUARY 7. 1965 1 . I appoint Jack D. Pahl, 270 Victoria Lane, to succeed himself as member and Chairman of the Plan Commission for the period ended April 30, 1968. I request the concurrence of the Board in this appointment. 2. On February 7, 1963 I recommended that consideration be given to a "meritorious service" award system to be adopted for the Police Department. I resubmit my recommendation that such a system be adopted. 3. Residents on Penrith Avenue have called to our attention several incidents wherein cars have left Arlington Heights Road and have entered upon residential property. We wrote County Highway Commissioner Andrew Plummer of this problem. Today, Mr. Majorca, Chief Jenkins and I met with District Engineer Herbert Fox to discuss the problem and make a site inspection. Mr. Fox told us he will investigate the possibility of the County's extending the existing barrier one to two hundred feet and installing traffic delineator along Arlington Heights Road southward from Brentwood Avenue. Mr. Majorca will discuss with the Public Service Company the lighting and costs thereof for the non-illuminated portions of Arlington Heights Road. President o. VILLAGE ADMINISTRATOR'S REPORT JANUARY 7, 1965 1. The new pump has been installed and tested at the Hotpoint i?ell. The crater is of excellent quality and so far appears to be free of sand. The well is expected to be placed in regular service nevi; ween. 2. I have received a proposal from the Public Service Company regardin', street lighting at the Salt Creel; bridge at Kennedy Blvd. I feel the proposed illumination level and the cost is excessive and have made arrangements to meet with one of their engineers to review their plans and possibly scale down the project. In the proposed 1965- 1966 budget I will make recommendations regarding the adequacy of ou:• entire lighting system. 3. You are all in receipt of a letter from Mr. Atkins of the Cen'ce:: Industrial Park Association concerning the investigation of the traffic problem at Landmeier Road and Route 03. I suggest this item be dropp- ed from the agenda pending receipt of a recomsiended course of action from the State Highway Department. 4. I recommend a committee-of-the-whole meeting to discuss the proposes. changes to the Suburban Building Officials Conference Building; Code suggested by the Village Plan Examiners and the Building Department. 5. Picnic Grove 11-12 have been reserved in the Forest Preserve on July l8, 1965 for the annual Village picnic. Geoege L. Majoros Trustee Mullen asked whether or not the facilities at Chicago Magnet Wire would be available should the Village engage such an expert to evaluate this matter. Mr. Negele said that he could not answer the question at this time, he would have to defer it to Mr. Kirschner. Trustee Keith said that his concern at this point is that Mr. Kirschner made a statement to the Village Board that at a certain point there would be a change from noticeable odor to no odor at all, and that Mr. Negele had assured him that there would be no problem; and it now appears that the problem may never be corrected. Attorney Hofert questioned Mr. Negele as to the whereabouts of the records of the progress of this program they instituted to control the ordor. Mr. Negele said that periodically Mr. Kirschner discusses the program and test results in detail with Chicago Megaet Wire's engineers who then relay to Mr. Negele the results but the whereabouts of the records are unknown to him at this time, and Mr. Negele said that it would be up to Mr. Kirschner as to whether or not they are made available to the Village. The following two questions were asked of Mr. Negele by Trustee Mikkelsen and Attorney Hofert, respectively: 1 . Assuming that when the problem came to the Board's attention, the odor was 100%, would Mr. Kirschner send the Board a statement as to how much of an increase there has been in the improvement of the situation, and what percentage of odor now remains? 2. Is it possible to have a written statement from Mr. Kirschner setting forth the techniques which are in process, in use, eliminating problems, and a summary of his results and findings as to what has been accomplished" Mr. Negele asked that the foregoing twc questions be directed to Mr. Kirschner in written form. President Gibson presented to Mr. Ralston D. Malonek an Honored Citizen Certificate in recognition of his contributions to the Village as a Trustee. (Mr. Malonek resigned on October 22, 1964 because of travel assignments in his occupation which take him away from the Village for extended periods of time.) Regarding the preparation of a resolution requesting that school districts observe the set back requirements and the question of the schools following the Villagefs Conine and building code requirements. Attorney Hofert suggested that perhaps the Board would consider dropping this from the agenda since the School District (59) has submitted itself to the Village's jurisdiction (in the matter concerning Lot 3857 reported in the December 23rd minutes). Attorney Hofert commended the District for this because they, in effect, are saying they wish to comply. Follow- ing a question by Trustee Mikkelsen, Mr. Hofert said that there are differences of opinion within the law as to whether or not School Districts must comply, and that rather than force a stand on the issue, the Board might wish to consider dropping the matter from the agenda. Mr. George L. Majoros, Village Administrator, gave a report, a copy of which is attached hereto and made a part hereof. Mr. Majorca also said that copies have been distributed of a re-typed proposed amendment to the Sign Ordinance. Police Chief Harry P. Jenkins read a report of activities of the Police Department for the month of December 1964. (This report will be on file in the Clerk's office for reading. ) Trustee Keith suggested that Police Officers who are taking (on their own initiative) approved courses should be reimbursed by the Village for legitimate expenditures incurred as a result. - 2 - Reg. 1-7-65 Trustee Zettek said that the vacancies on the Police Reserve Force are not being filled at the request of Chief Jenkins. Mr, Majorca reported that a letter has been written to the Cook County Highway Department, and Mr. Fox who met with him and President Gibson today, indicated that they are taking action on the Village's request and will conduct a traffic study at the intersections of Devon/Tonne; Devon/Arlington Heights and Arlington Heights/Kennedyto determine whether a traffic light or a four-way stop is needed. Mr. Thomas Garrity, Chairman of the Zoning Board of Appeals, gave the following report. 1 . Docket 64-26 - the petition of School District 1x59 for M-2 zoning of the Higgins School site from the existing R-1 classification. The Zoning Board recommended that the rezoning be granted for the following reasons: the area in which this property is located makes zoning other than this classification unfeasable; this rezoning will not put an inordinate burden on municipal services; and it is the highest and best use of the land. 2. Docket 64-28 - The petition of the Chicago Title and Trust Company as Trustee for the rezoning of the northeast corner of Pratt Boulevard and Tonne Road from M-2 to M-1 with a special use for the maintenance of a railroad right-of-way, The Zoning Board recommends that the rezoning and the special use be granted. They also recommend to the Village Board the following: " that in the future, no zoning of a classification "lower" than M-1 be granted in industrial districts which border on residential buildings; that consideration be given to designating Tonne Road as a boulevard with a maximum load limit; and that in industrial districts where building are built on streets which have a residential district on the opposite side, said buildings which have equal or greater frontage on the street which has abutting residential property than any other street, be required to "front" on this street and that no loading docks be permitted on the street abutting a residential district." Trustee Zettek suggested that the recommendation contained in the report on Docket 64-28 be sent to the Planner. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board instruct the Village Attorney to prepare the necessary rezoning ordinance concerning Higgins School. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Lewis requested that copies of the recommendation on Docket 64-28 be given to all Board members. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board instruct the Village Attorney to prepare an ordinance rezoning the land and granting the variation as requested in the petition heard under Zoning Board Docket 64-28. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Evan W. Stebbins, Real Estate Manager of Centex Construction Company, asked the Board if it could approve the final plat of subdivision of Centex Industrial Park Unit No. 23 (the area is the same as that of the property described above to be rezoned to M-1 ). He said that if this were possible, Centex could then proceed to sell one lot, the sale of which has been held up pending the outcome of the zoning hearing. The approval by the Plan Commission of the final plat of Unit 23 was reported at the November 12, 1964 meeting. Attorney Hofert stated that if the Board wished to approve the plat it could do so contingent on the simultaneous exchanging of the signed plat for a letter from the purchaser of the property indicating that the purchaser is aware of the impending zoning change and has no objection thereto. - 3 - Reg. 1-7-65 It was moved by Trustee Dillon and seconded by Trustee Mikkelsen that the Board adopt Resolution No. 1-65 entitled "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 23", and instruct the Village President to not sign said plat until he receives a letter from the purchaser referred to by Mr. Stebbins, said letter indicating that he is aware of the impending zoning change and has no objection. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"-Dillon, Keith, Lewis, Mikkelsen, Mullen, Zette'c; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Mikkelsen presented the Accounts Payable Warrant listing 17 invoices totaling $26,786.60 payable from the Water & Sewer Department Operating Account, 44 invoices totaling $7,498.28 payable from the General Corporate Account and 1 invoice for $531 .00 payable from Motor Fuel Tax funds. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Mikkelsen and seconded by Trustee Zettek that the Board authorize the expenditure of $26,786.60 from the Water and Sewer Department Operating Account, 47,498.28 from the General Corporate Account and x6531 .00 from Motor Fuel Tax funds, in payment of the invoices as shown on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AY"E- Dillon, Keith, Ler_' S; !'i9 -Jcelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. wnereupon the President declared the motion carried. Trustee Mikkelsen said that he has requested Attorney Hofert to prepare an amendment to the Municipal Code as concerned with licensing of taxicabs. There was a question as to whether or not the Board could so legislate however Attorney Hofert has said that it can be done, Trustee Mikkelsen said. Trustee Dillon reported that a recommendation as to the bridge over Salt Creek at Clearmont will not be ready until a figure is received from the Village Engineer as to what amount of money there will be available from Motor Fuel Tax funds. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board adopt Resolution No. 2-65 entitled "A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE DEPARTMENT OF PUBLIC WORKS AND BUILDINGS OF THE STATE OF ILLINOIS RELATING TO A COMPREHENSIVE TRANSPORTATION PLANNING PROCESS TO SATISFY THE REQUIREMENTS OF THE FEDERAL-AID HIGHWAY ACT OF 1962." During the discussion that followed it was brought out that this is the Agreement referred to at the meeting of the Chicago Area Transportation Study group which Mr. Majorca attended and reported on at the December 17th Village Board meeting. President Gibson read the following paragraph from the cover letter accompanying the agreement, . both letter and Agreement having been received from the office of the Chicago Area Transportation Study: "I should emphasize that signing this agreement and joining in the planning process will not cost your community any money, nor does it mean that you are signing away your right to dissent in planninj decisions. It does mean that you will have an opportunity to be better informed about anticipated growth and development of the region and to take part in the transportation planning process". This statement was made by E. Wilson Campbell, Director of the Chicago Area Transportation Study. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered - "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President, declared the motion carried. Mr. Majoros then briefly summarized the contents of a 3 page report regarding the purchase of radios for the Street Department vehicles. This report contained the following recommendations; 1 . That the 30 watt radio in the Ford panel water truck be moved to the Street Department Scout; cost of removal - $5.50 and cost of re-installation - $27.50. - 4 - Reg. 1-7-65 2. That one 15 watt F. M. Transistorized low band mobile radio be purchased from Motorola Company for $562 and installed in the Ford panel water truck - cost $27.50. 3. That an accessory group (case and antella) for the 15 watt radio be purchased from Motorola for $54.98 and installed in the Street Department 1961 International dump truck - cost X27.50. 4. That a remote control unit be purchased from Motorola, including installation and accessories, for a cost of 4329.50. The remote control unit would be installed at the Police Control desk and would allow 24 hour radio contact in cases of emergencies relating to street or water problems. The 15 watt radio referred to in g2 above would be interchangeable between the Ford panel and the Street Department dump truck. It was moved by Trustee Mullen and seconded by Trustee Lewis that the Board authorize an expenditure of : 1,034.-.48 for the purchase of one radio, an accessory group, a remote control unit, and installation charges from Motorola. It was moved by Trustee Dillon and seconded by Trustee Zettek that the fore- going motion be amended by increasing the amount to be expended to ;51700 and authorizing the purchase of 2 radios, a base station, and installation charges. The President directed the Clerk to call the roll on the motion to amend. Upon the roll being called the following Trustees answered "AYE" - Dillon, Zettek; "NAY" - Keith, Lewis, Mikkelsen, Mullen; "ABSENT" - none. Whereupon the President declared the motion not carried. The President directed the Clerk to call the roll on the following motion: that the Board authorize an expenditure of 41 ,034.48 for the purchase of one radio, an accessory group, a remote control unit, and installation charges from Motorola. Upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - Mikkelsen; "ABSENT" - none. Whereupon the President declared the motion carried . There were no objections to Trustee Dillon's statement that the above expenditure is to be charged as follows: the purchase of the radio to be charged to the Slater & Sewer Department Operating Account, and the cost of the remote control unit to be divided equally between General Corporate and Water Department. The Clerk read a letter dated January 7, 1965 from Mr. Evan W. Stebbins,Real Estate Manager, Centex Construction Company, enclosing the final print for Dedication of a Public Street in Centex Industrial Park. ; This covers approximately 1600 feet of Arthur Avenue between the west end of Unit 16 and the east end of Unit 17 of the Centex Industrial Park. The preliminary plat of dedication has been approved by the Plan Commission. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board authorize the President to sign the final plat of the dedication of approximately 1600 feet of Arthur Avenue upon receipt of said final plat properly executed by the Plan Commission. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees ansv-:rc "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen;(Trustee Zettek left the:`table momentarily to telephone. ) "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk said that in November 1964 the Board adopted Resolution No. 43-64 authorizing the execution of a contract for Dlannine assistance. The contract provides for the payment of the total 09,965.00) to be paid in two installments, In Resolution 43-64 the figure used to be paid to the State Board of Economic Development was $4,532.50 which was the amount of the 1st installment to be paid upon execution of the contract. However, the State' s Attorney's office has notified the Board of Economic Development that it is preferable to include in the Resolution the total amount of money that is to be paid to the Board of Economic Development. - - Reg. 1-7-65 _a� The Clerk then read a proposed resolution correcting Resolution No. 43-64. It was moved by Trustee Keith and seconded by Trustee Mikkelsen that the Board adopt Resolution No. 3-65 entitled "A RESOLUTION CORRECTING RESOLUTION NO. 43-64 AND APPROVING AND PROVIDING FOR THE EXECUTI0N OF A PROPOSED .CONTRACT FOR PLANNING GRANT FOR URBAN PLANNING ASSISTANCE FOR ELK GROVE VILLAGE, ILLINOIS UNDER SECTION 701 OF THE HOUSING ACT OF 1954, AS AMENDED, BY AND BETWEEN THE BOARD OF ECONOMIC DEVELOPMENT, THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, AND TEO-SEARCH, INC. , PLANNING CONSULTANT." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt Resolution No. 4-65 entitled "RESOLUTION PROVIDING FOR A JOINT AGREEMENT BETWEEN THE STATE OF ILLINOIS AND THE VILLAGE OF ELK GROVE, INVOLVING PORTIONS OF TOUHY AVENUE (C.H. ROUTE 130) , WOLF ROAD (C.H. ROUTE 016), MOUNT PROSPECT ROAL (C.H.ROUTE 082), ELMHURST ROAD (C.H. ROUTE 013), LANDMEIER ROAD (C.H. ROUTE 130) AND HIGGINS ROAD (S.B.I. ROUTE 63), STATE SECTION 3035-15D-Z-Y & RS, A PORTION OF WHICH IS IN THE VILLAGE OF ELK GROVE VILLAGE, IN COOK COUNTY, ILLINOIS." The President directed tie Village Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed resolution prepared in accordance with the request of the State Department of Public Works and Buildings. The Clerk said that State laws require that any person or municipality desiring to do any work on state rights of way obtain a permit from the State and with each permit a bond is required, however for a municipality a resolution is acceptable in lieu of a bond which resolution pledges the good faith of the Village and holds harmless the State for damages due to accidents which may occur by reason of work being performed by the Village. It was moved by Trustee Zettek and seconded by Trustee Mikkelsen that the Board adopt Resolution No. 5-65 entitled "A RESOLUTION REQUESTING PERMIT FROM THE STATE OF ILLINOIS FOR CONSTRUCTION ON STATE HIGHWAY PROPERTY". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "Nt1Y"- none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported that a member of the local Jaycees has requested the names of the new water customers for the past year so that they may up=date their local directory. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board release the names of the new water customers for the past year to the Jaycees for their use in up-dating their Village directory. The motion was voted upon by acclamation; whereupon the President declared the motion carried. In responseto President's Gibson question, there were no persons in the audience who wished to address the Board members. It was moved by Trustee Dillon and seconded by Trustee Mikkelsen that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:40 P. m. Eleanor G. Turner Village Clerk APPROVED; J es R. Gibson President - 6 - Reg. 1-7-64