HomeMy WebLinkAboutVILLAGE BOARD - 02/11/1965 - (2) MINUTES OF THE REGULAR MEETING OF
THE PRESIDW T AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON FEBRUARY 11 . 1965
President James R. Gibson called the meeting to order at 8:03 P. M. in the
Municipal Huildiag is said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT"-
Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, George E.
Mullen, Charles J. Zettek, Jr; "ABSENT" - none. Attorney Hafart was preeent
at this meeting.
It was moved by Trustee Zettek and seconded by Trustee Dillon that the minutes
of the regular meeting of February 4, 1965 be approved as submitted and that the
Board dispense with the reading thereof.
Trw tee Mikkelsen requested that the minutes of the February 4th meeting be
ames4ed by incorporating his question to Mr. Majorca in paragraph 8 of page 1 ;
and that Trustee Dillons letter (referred to in paragraph 10 of page 1 ) be
included in its entirety.
It was moved by Trustee Zettek and seonnded by Trustee Dillon that the minutes
of the regular meeting of February 4, 1965 be approved as corrected and that
the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
President Gibson said that Attorney Hofert wished to be excused early and
suggested that the Board deviate . from the agenda and consider the proposed
ordinance entitled "AN ORDINANCE AMENDING ARTICLE II CHAPTER 22 OF THE MUNICIPAL
CODE OF THE VILLAGE OF ELK GROVE VILLAGE" and that if there were any questions on
this proposal they could be addressed to the Attorney before he left the meeting.
A general discussion followed on the provisions of the ordinance, and a first
reading was held on same.
Attorney Hofert left the meeting.
President Gibson reported that he received a telephone call today from Mr. Plummer
of the Cook County Highway Department who had read a report on the Board's
discussion (reported in the January 28th minutes) on edge striving of Arlington
Heights Road, and it seems the Board is the victim of mis-information. Mr. Plummer
said that the County does have a machine which edge-stripes and they will edge-stripe
Arlington Heights Road, and that this project will be high on their priority list
when weather permits.
Mr. George L. Majorca, Village Administrator, reported that the Street Department
Foreman and his crew surveyed the parkways in the Village and found a total of
87 trees which weredamaged in the recent ice atom. Mr. Majoros said he has
contacted three firms to get prices on the pruning and sealing of the damaged
trees. Two firms (not local) are not interested, one local firm is interested
but is busy in other areas now but indicated that the work can be delayed until
the sap starts to run which should be in a month or two. There would be a small
difference in price if the contractor did not have to pick up the branches which
are now broken and lying in the parkways. Mr. Majorca said that on that basis
he would think the Village could proceed to remove those now rather than let them
remain until the contractor comes in. Mr. Majorca said there are two other local
contractors who have been contacted but no replies have been received. However,
replies are expected within the week. The cost will be in the neighborhood of
50¢ per tree, or approximately 343.00 for the entire job.
Trustee Dillon suggested that Mr. Majorca, when he gets these prices, use his
judgment as to whom the work should be given and have them proceed. It was the
consensus of the Board that this be done.
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Mr. Majoros said that Mr. R. Sietz of Public Service Company has supplied the
Village with a map spotting all existing street lighting, color coded as to
level of illumination. Mr. Majoros said this will assist the Village in future
lighting plans for major intersections,
Mr. Majoros read a letter to Chief Jenkins from Mr. Plummer, Superintendent of
Highways for Cook County, stating that the County has conducted studies of the
intersections of Arlington Heights Road and Kennedy Boulevard, Arlington Heights
Road and Devon Avenue, and Devon Avenue and Tonne Road and found that none of
these 3 qualify for 4--way or traffic .s#gpal, controls under statutory warrant
requirements as to accidents and traffic volume. This letter also stated, however,
that the County Highway Department, in its 1965 spring maintenance program, will
install "rumble" pavement for southbound traffic on Arlington Heights Road as it
approaches Devon Avenue to alert negligent drivers of the approaching stop sign,
and that the Cook County Highway Department will contact DuPage County and request
that they install "rumble" pavement on Arlington Heights Road for northbound
traffic as it approaches Devon Avenue.
Mr. Majorca reported that the Plan Commission has approved Unit 24 of Centex
Industrial Park subject to the Village Engineer's approval of the public works
improvements; that the Plan Commission has worked on the adoption of its by-laws
in preparation for its first public hearing:
1-r, Majoros also reported that he has distributed copies to the Board of his
recommendations concerning the accounting machines broposed for purchase.
Trustee Dillon asked Mr. Majoros what has been done concerning the proposed
fencina_at .Salt.,.Greek & Kenbedy.Botileyard, Mr. Majoros said that pursuant to
complaints from residents and representatives of the Salt Creek P. T. A. regarding
their eohcetn for the safety of children as they cross the bridge, 230 feet of
3 fti cyclone fencing has been ordered and received and will be installed within
the next few days, weather permitting.
Trustee Dillon said that complaints have been received regarding Oakton and
Landmeier Roads being impassable in those areas not in the Village, and that
on occasion the Street Department Foreman has plowed them. Trustee Dillon
suggested that the County or Townhsip, whomever is responsible, be contacted
by Mr. Majoros and asked to install snow fencing because even after the road
is cleared, it often drifts within an hour or two. Mr. Majoros said he will
make the contact.
Trustee Mikkelsen asked Mr. Majoros if it is possible to, as soon as possible,
remove the tree limbs and branches that are already down and piled up at the
curb, that they should be removed for the safety of children who are playing
around them. Mr. Majoros said they had not been removed previously because
they were an aid in making the survey of damaged trees, but now there is no
reason, weather permitting, why this cannot be done as soon as possible.
Trustee Keith said that based on the report of last week,the delivery on an
NCR class 41 remittance control and receipting machine is four to five months,
therefore he felt that this portion of the aforementioned report on the accounting
machines, could be accepted.
It was moved by Trustee Keith and seconded by Trustee Dillon that the Board
authorize the purchase of an NCR class 41 remittance control and receipting
machine at a cost of $3,115.00.
Following discussion, the President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered
"AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board
authorize the purchase of an NCR Accounting Machine at a cost of 450819.27.
Trustee Dillon said he was in favor of the purchase and would like to postpone
the authorization for a week or two.
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During the discussion, it was the consensus that the present Burroughs machine
will be retained and used for water billing.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
i Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the
President declared the motion carried.
President Gibson, stated that the Village Engineer has requested that his report
be given at the next regular meeting.
Building Inspector, Albert Walla read a report of the Building Department for
the month of January 1965 showing a total of 15 permits issued, construction
valued at $253300 and inspection fees were 41 ,347.85.
Village Treasurer George Coney presented a report for the month of January 1965
and year to date showing the following cash balances as of January 31 , 1965:
General Account $ 10,781 .61
Motor Fuel Revenue 68,792.76
Bond Fund Account #1 20255.37
Working bash Fund 363.07
Escrow Fund 11 ,139.12
Water & Sewer Dept,
Acquisition & Const. 52,110.91
Operating Account 9,536.73
Revenue Account 49,500.97
Bond Account 98.204.00
JE 302.684.54
Mr. Coney said that the Motor Fuel Tax Account has been audited and only minor
discrepancies were found. A formal audit report from the examiners has not been
received to date.
Mr. Coney also said that he will have a Water Department report, and recommendation.;
concerning same, at the next regular meeting .
Mr. Warren Edwards, member of the Aviation Committee asked that they be invited
to participate in future meetings with Tec-Search because they have accumulated.
a great deal of material concerning the present and future-planned operation of
O'Hare International Airport as concerned with the noise level in Elk Grove Village.
President Gibson suggested that a special meeting of the Committee and Tec-Search
would be the most effective.
The Clerk read a letter dated February 11 , 1965 from Mr. Evan W. Stebbins,
Authorized Agent for the Chicago Title and Trust ,Company as Trustee under Trus
No. 43029, enclosing a plat of survey on land for which they are requesting
pre-annexation zoning from farmland to M-1 Lip—ht Industrial District, and also
enclosing a plat showing land owned by Chicago District Pipeline Company whose
agreement Mr. Stebbins has secured in participating with them in the pre-annexation
zoning request. This request was referred to the Plan Commission for a public
hearing.
The Clerk reported receipt of notice from the State Division of Highways of Motor
Fuel Tax Allotment for the month of January 1965 in the amount of $7,551 .73.
The Clerk read a letter dated February 3, 1965 from Miss C. R. Levens, Principal
of Salt Creek School, asking if the sidewalks on both sidEs of Kennedy Boulevard
from Brentwood Avenue past Salt Creek could be kept clear of snow and ice for the
safety of the children who walk to and from school. President Gibson asked
Mr. Majoros to see that this is done in the future.
The Clerk reported receipt of a copy of the Zoning Re&U ations for Chicago-O'Hare
International Airport as adopted by the State Department of Aeronautics and said
that she will send a copy to the Plan Commission and circulate a copy to the Village
Board.
- 3 - Reg. 2-11-65
The Clerk reported that she has called the office of the County Clerk to find
out what the County pays for the services of Judges of election. They pay fP30.
to those judges who have taken and passed a test given biennially and 425. to
those judges who have not taken the test. In reply to Trustee Zettek, the Clerk
said that in the past the Village paid 425. to all judges, but pointed out that
some of these judges are also those who work in County-handled elections.
It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board
authorize the payment of $30 to each of the judges of election to be held April 20,
1965. The President directed the Clerk to call the roll on the motion and upon
the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon
the President declared the motion carried.
Trustee Mullen said that copies have been distributed to the Board of the proposed
changes to the Suburban Building Officials Code. Trustee Mullen made a change
to item # 8 on page 2, and asked that if the proposed changes are accepted
whether the Board would reprint the Suburban Building Officials Code book and
incorporate the Village's changes, or merely insert the Village's changes under
the front cover of the Code book as printed. It was the consensus that an
insertion of the changes into the already printed book would be adequate.
Trustee Zettek suggested that the Board refer the question of a merit awardsyst?m
for the Police Department to Village Administrator Majoros with the suggestion
that he discuss this with Police Chief Jenkins who has recommendations and opin'.ons
on the merit award system and has thoughts on longevity pay also.
Trustee Lewis brought up the question of the proposed changes to the Sign Ordinance.
Trustee Dillon suggested that a page containing the recommended changes to the
proposal be distributed to the Board for study.
Trustee Mullen questioned what is the item "sewers in Section 12" which is on the
agenda. Mr. Majoros explained it refers to the size of sewers to be installed
and an agreement as to the payment thereof for the excess capacity. He said
he will call Village Engineer Fletcher on Monday, February 15th to follow up on
the progress he is making on the report which must be received prior to a Board
decision on the question.
Regarding the item on the agenda (President Gibson's recommendations re water supply)
Trustee Keith said that the Water and Sewer Committee met prior to this meeting
and it is their recommendation to request Mr. Majoros to investigate firms who
could make a long-range study of the Village's present system and its capacity,
also the feasibility of Chicago water and how long the underground supply may
last, also look at rates for higher usage of water and consider the effect of
cycle billing on the income of the Water and Sewer Department.
Trustee Mikkelsen said that a meeting of the Public Relations & Personnel
Committee has been scheduled for 10 A. M. Saturday, February 20th to discuss a
Personnel policy program and invited the attendance of all Board members. Trustee
Zettek suggested that all Board members be there since the purpose of the meeting
would defeat itself on a question which must be decided by the entire Board.
Trustee Zettek also suggested that Mr. Majorca have recommendations, and he
reminded Trustee Mikkelsen that it is now Mr. Majoros' responsibility to produce
a personnel policy and this is then either rejected or approved by the Board.
It was moved by Trustee Lewis and seconded by Trustee Mikkelsen that the Bo^_'rd
engage the services of a technical consultant to the Village to evaluate the
Chicago Magnet Wire situation and give the Board his view.
Trustee Zettek said he has no argument on the motion but asked that a clearer
definition be given of what the consultant is to do and the costs involved.
Trustee Lewis said that the consultant would be expected to report to the Board
as to whether or not the problem can be completed eliminated and if so, has
Chicago Magnet Wire done everything possible to do so. He said one such expert's
fee would be . 150 per day and has estimated it would take 4 days.
- 4 - Reg. 2-11-65
Trustee Mullen suggested that the Board invite this man to meet with the Board
and he may have a good idea of what is involved in making this study and he
could perhaps give the Board a more positive figure.
With the consent of the second the foregoing motion was amended to read! that the
Board engage the services of a technical consultant to the Village to evaluate
the Chicago Magnet Wire situation and give the Board his views at a cost not
to exceed J1 ,000 with the stipulation that the consultant will meet with the
Board to discuss the matter prior to proceeding with the work. The President
directed the Clerk to call the roll on the motion and upon the roll being Called
the following Trustees answered "AYE" - Dillon, Keith Lewis, Mikkelsen; Mullen;
Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the
motion carried.
In response to Presidents Gibson question, there were no persons in the audience
who wished to address the Board membersh
It was moved by Trustee Dillon and seconded by trustee Keith that the meeting
be adjourhed, The motion was voted upon biy acdlamation; whereupon the President
declared the motion carried, and the meeting adjourned at 9:47 p. m.
Eleanor G; Tur
Village Clerk
APPROVED:
ames R. Gibson
President
5 - Reg. 2-11-65