HomeMy WebLinkAboutVILLAGE BOARD - 02/18/1965 - MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GRWE VILLAGE
HELD ON FEBRUARY 18, 1965,
President James R. Gibson called the meeting to order at 8:05 P. m. in the
Municipal Building in said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT" -
Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R1 Mikkelsen, George E.
Mullen, Charles J. Zettek; "ABSENT" - none. Attorney Hofert was present at this
meeting.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the minutes
of the regular meeting of February ii , 1965 be approved as submitted and that
the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
President Gibson said that copies have been distributed to the Board members
of a letter from the McLennan Company regarding the annexation agreement relating
to property at the southwest corner of Devon Avenue and York Roads, and that he
asked Mr. Earl McLennan to be at this meeting to answer any questions the Board
may have concerning this letter. The President suggested that in consideration
of Mr. McLennan's time, the Board deviate from the agenda to discuss the letter.
There were no objections.
The Clerk then read the aforementioned letter from Wml C. McLennan & Company
dated February 18, 1965 requesting an amendment to the agreement as explained in
the following excerpt from this letter:
111 ). The sewer use charge as set up in article 7 of the annexation agreement
sets forth that charge shall be made at the rate of 430.00 per month for each
user& I would like to amend this to be $15400 per acre, per month, or a prorated
amount equivalent thereto, depending upon the actual,acreage in each tract. As
previously set forth a user with a 10-acre tract would pay 430.00 month, as also
would a user with a 1-acre tract. The unfairness is, I believe, obvious. It is
my opinion that this will improve the Village's situation relating to monies
paid into the escrow account.
2) . In the survey of the entire tract of land involved it turned out that
there was a small strip of land that in engineering language is called a "hiatus".
This showed up between the 57-acre parcel to the south of Devon Avenue and the
17-acre parcel on the corner of Devon and York Roads. It is a strip approximately
13 ft. wide. Theoretically, therefore, the two parcels would not abut one another.
Upon the purchase of both tracts and a survey of them, this hiatus was found to be
in existence. I went to a great deal of legal trouble and expense to obtain the
title to this hiatus and to have it guaranteed by Chicago Title and Trust Co.
Therefore, to me this problem was solved. However, it appears that in the
annexation agreement this legal description was omitted and although I do not
believe there would be any great practical problem involved, I believe that for the
Villagers best interest, and ours, that this should be corrected. This would not
be a problem in reference to zoning as I believe the plats as submitted for zoni.ng
covered the entire tract of land, which, therefore would have included this hiatus
Following discussion, President Gibson called for and worded a motion which was
then made by Trustee Mullen and seconded by Trustee Keith that the Board direct
the Village Attorney to draft an addendum to the contract substantially incorporat-
ing the request as outlined in item #1 and direct the Village Clerk to publish
a notice of a public hearing to be conducted on March 18th to consider the proposed
addendum. The motion was voted upon by acclamation; whereupDn the President
declared the motion carried.
It was moved by Trustee Lewis and seconded by Trustee Mikkelsen that the Board
direct the Village Attorney to draft a correction to the pre-annexation agreement
accommodating the hiatus (as explained in item #2 above.) The motion was voted upon
by acclamation; whereupon the President declared the motion carried.
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It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board
direct the Clerk to open and read the bids received on the Fire Department rescue
truck. The motion was voted upon by acclamation; whereupon the President declared
the motion carried..
The Clerk then opened and read the following bids:
W. S. Darley & Co. Rescue Truck (chassis not included)
2000 Anson Drive Net price: $8,475.00 completed
Melrose Park, Ill. Check or bid bond not enclosed
Able Fire & Safety Equipment Co. Truck Body installed on furnished
Inc: chassis: $9,100.00
5115 N. Clark Street Bid bond enclosed in amount of 10%
Chicago 40, Illinois of amount of bid.
John F. Garlisch & Sons Chassis and cab. $3,559.70
1200 East Higgins Road Certified check in amount of 4355.97
Elk Grove Village, I11. enclosed.
The Gerstenslager Co. Complete truck. iaeluding chassis: 611 ,178.00
1425 East Bownman St. Body installed on furnished chassis:
Wooster, Ohio 44692 $7,501 .00.
Certified check in amount of 41 ,117.080
enclosed.
The foregoing bids were referred to the Public Safety Committee, Mr. Majoros
(Village Administrator) and Fire Chief Haar.
Trustee Zettek left the meeting - 8:30 p, m.
Attorney Hofert presented a draft of a tentative amendment to the Zoning Ordinance
relating to the B-3 Business District suggested by President Gibson and reported
on by Trustee Lewis at February 4th meeting. This draft contained a revised set
of the use regulations which were presented by the Judiciary Committee, and the
Attorney explained his reasons for the changes he has made. Following discussion,
the words "auto parts" in the Use Regulations were changed to "salvaged parts";
the intensity of use section was changed to read, "Ground area of building shall
be limited to twenty five (25) pereent of the lot"; the following will be added
as an additional section, "No v%hicle can be parked within 25 feet of any public
right of way or street nor W ` 5 feet from any other property line" with the
distinction to be made between employee and customer parking; and paragraph 4 of
Section 3-1 of Article X of the Zoning Ordinance relating to screening is to be
incorporated into the tentative amendment.
It was moved by Trustee Dillon and seconded by Trustee Keith that the changes
noted above be incorporated into a corrected tentative amendment by the Village
Attorney and forwarded to the Village Clerk for publication of notice of public
hearing before the Plan Commission. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
Mr. Majoros reported that Fire Chief John Haar and 1st Assistant A. Tangorra
wish to attend the 37th Annual Fire Department Instructors Conference in Memphis_,_
Tenn. from March 23 through March 26, 1965, the cost of which will be x395 for
loss of wages (over that amount already allowed the Fire Chief), transportation,
lodging, meals and other expenses..
It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board
authorize an expenditure of no more than $395 to send Chief Haar and 1st Assistant
Tangorra to the Fire Department Instructors Conference in Memphis, March 23 through
26, 1965. The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Mikkelsen., Mullen; "NAY" - none; "ABSENT" - Zettek; Whereupon the President
declared the motion carried.
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Mr. Majorca said that Fire Chief Haar }fig a nronosgdoreanizatignal change which
he, feels would be for the betterment of the Department and Village and according
to the Municipal Code this change requires the approval of the President and Board
of Trustees. Chief Haar and the Fire Department officers propose to divide the
Village into 3 districts: the Industrial Park; the residential, commercial and
industrial areas north of Elk Grove Boulevard; and, the regaining sections of the
Village to the west and south of Elk Grove Boulevard. The Chief has two Captains
(Wm. Schauer and Ralph Snell) to whom he would like to give the title of District
Chief, and they each would be responsible for covering a fire in their given district.
Trustee Lewis asked that the Public Safety Committee give the Board a recommendation
on this prior to the Board's taking action. This was then referred to the Public
Safety Committee.
Street Department Foreman Jack Andrews gave a monthly report for January 1965 which
report will be on file in the Clerk's office.
Regarding the recent controversy on snow removal, Mr. Andrews said that if all
the 250 intersections in the Village were salted each time they went out it would
take 90 tons of salt @ $12 per ton or X1,080 every time this was done and it would
take 2 trucks a total of 12 hours to complete the job. Mr. Andrews said that
salting is usually done 9 times during the winter season and if all the intersections
were salted each time the total for the winter would be 410,000 for salt Only. 14r,
Andrews also said that salt is not effective at temperatures below 10 degrees, and
if calcium chloride were mixed with the salt when the temperature is below 10
degrees it would be effective in melting the snow and ice, however the foregoing
figures would triple because of the high cost of calcium chloride.
Trustee Mullen said that he has a meeting with Mr. Evan Stebbins of Centex
Construction Company and their construction superintendent to discuss the proposed
changes to the Suburban Building Officials Code. This meeting will be at 2 P. M.
Saturday, February 20th and Trustee Mullen invited other Board members to attend
if they wish to.
Trustee Mikkelsen presented the Accounts Payable Warrant listing 15 invot as,
totaling $1 ,683.26 payable from the Water & Sewer Department Operating Account,
45 invoices totaling 13,715.85 payable from the General Corporate Account and
4 invoices totaling x83,698.92 payable from the Motor Fuel Tax Account. (Itemization
will be on file in the Clerk's office.)
It was moved by Trustee Mikkelsen and seconded by Trustee Keith that the Board
authorize the expenditure of 41 ,683.26 from the Water & Sewer Department Cperating
Account, 43,715.85 from the General Corporate Account and x83,698.92 from the
Motor Fuel Tax Account in payment of the invoices on the Warrant. The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen;
"NAY" - nose; "ABSENTLL Zettek. Whereupon the President declared the motinn carried.
Trustee Dillon said that Engineer Fletcher should inspect Ridge Avenue, that since
the recent severe weather, it will probably cost more in repair work than he
originally proposed in the XFT program. Mr. Andrews said that he has prepared a
map spotting all of the areas in need of repair.
Trustee Mikkelsen said that the letter regarding the Tencennial was mailed to
various Village organizations inviting them to a meeting at the Village Hall at
8:00 P. M. on March 10th, and at that time he hopes to get the Tencennial plans
underway..
The Clerk read the following:
1 . A letter dated February 18, 1965 from Mr. Evan W. Stebbins, Centex
Construction Company, Inc. enclosing the original and 3 prints of Centex
Industrial Park Unit 24. This was referred to the Plan Commission for
a recommendation.
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2. A .letter dated February 18, 1965 from Mr. Stebbins of Centex enclosing
three printsofthe proposed plat of aixbdivision for Centex Industrial
Park Unit 25, Thimm
Thio was referred to the Plan Commission for a recommen-
dation,
3. A letter dated February 17th from Mr. Stebbins of Centex stating that
the Veterans Administration has requested that the Village submit a
letter stating that the Villagewill accept for permanent maintenance,
parks, streets, sidewalks, curbs and gutters, storm drainage, and water
and sewer facilities in Section 1.2 when thase improvements have been
sati.sfacterily oompleted. in accordance with the requirements of the
Village of Elk Grove Village. There were no objections to such a letter
being written,
4. A notice from the State Department of Revenue of sales tax to be remitted
to the Village for the month of November 1964 in the amount of ;68,946.99.
Copies were distributed of a proposed resolution, prepared by Chief Jenkins,
commending State organizations for their help in training the Elk Grove Village
Police Department inArowd control.
It was moved by Trustee Lewis and seconded by Trustee Keith that the Board
adopt Resolution 13-65 entitled "A RESOLUTION COMMENNDING THE STATE OF ILLINOIS
DEPARTMENT OF PUBLIC SAFETY, THE ILLINOIS STATE HIGHWAY POLICE, AND THE TRAINING
STAFF OF THE ILLINOIS STATE HIGHWAY POLICE WHICH HAS TRAINED THE ENTIRE ELK GROVE
VILLAGE POLICE DEPARTMENT IN THE HANDLING OF CRCWDS. AND CIVIL DISTURBANCES",
The President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen,
Mullen; "NAY" - none; "ABSENT" - Zettek . Whereupon the President declared the
motion carried.
The Clerk read a letter dated February 17, 1965 to the Board from Mr. Robert F.
Fleming, Secretary of the Zoning Board of Appeals stating that the RRC. Can Company
requested a variation from Article XII-A Section 5 of the Zoning Ordinance because
their parking space does not conform to the ordinance. The letter stated that the
area was a conforming use prior to the adoption of Ordinance 365 and then became
a non-conforming use and should not have been forced to seek a variation.
Mr. Majorca said that when the above came to his attention he asked Mr. Walla,
Building Inspector, for a report. It is Mr. Walla's contention that a violation
existed prior to the adoption of Ordinance 365 under the requirements of the Zoning
Ordinance and the definitions contained therein.
Mr. Fleming said that the Zoning Board's decision was based on the testimony of
the witnesses from R. C. Can Company. Mr Walla was not present at the hearing.
Prescient Gibson asked Mr. Majorca and Mr. Walla or Mr. Rettenbacher to personally
contact the representatives from R. C. Can Company and explain the violation as
it existed when the Building Department issued its notice of violation. Mr. Fleming
asked that when such a visit is set up that someone from the Zoning Board be invited.
Mr. Majoros will notify Mr. Flaming of the time and date of the visit.
Trustee Mikkelsen suggested that the Board hold the proposed ordinance regarding
licensing of contractors for another week.
Trustee Mikkelsen reported receipt of a request from the Mental Health Society of
Greater Chicago. Inc. for a door to door Bell Ringer Campaign during the week end
of May 2 and in the absence of any objections, they will be notified that the Board
has no objections.
Trustee Mullen suggested that when letter containing such requests are received
from bona fide charities, that a letter be sent by either the Clerk or Administrator
referring them to the United Fund and that these need not come before the Board.
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Trustee Lewis said he has received no comments on the proposed changes to the
Sign Ordinance from any of the Board Members and will send his comments on to
the rest of the Board.
Mr. Majoros reported that on Monday, February 22nd he will meet with Messrs.
Fletcher, Stebbins, and Takazawa on the question of the sewer lines in Section 12,
Mr. Majorca requested that the Public Relations and Personnel Committee meeting
scheduled for 10 P. M. Saturday, February, 20th be re-scheduled to 7 P. M. Thursday,
February 25th. This was agreeable.
Trustee Mikkelsen said that in December a schedule was prepared and distributed
of the comparison of garbage nick-un_ratea in other communities. He said this
schedule indicates that there are several other communities that pay less in
coat for the same amount of pick-up that Elk Grove Village does, and r-quested that
the Board concur that the Village Administrator investigate the possibility of
securing these same services at a lesser cost. Trustee Keith said that before
a change is made a card should be sent to all Residents of the Village asking
if they are satisfied with the service at the rate they, are paying.
Other Board members disagreed that there could be a reduction in rates sufficiently
substantial to warrant a concellation of the current contract and pointed out that
variables (such as number of pick-ups, number and size of cans allowed, who does
the billing, and type of material picked up at no additional charge) effect the
rate charged the customer. However, it was agreeable that Mr. Majorca make a
more intensive investigation of the service that other communities are receiving.
It was not agreeable that Mr. Majoros contact the scavengers for prices.
In response to Presidentfs Gibson question, there were no persons in the audience
who wished to address the Board members.
President Gibson reported that the Board has received an informal request from
the Firements Association for. the addressographing of envelopes to mail announce-
ments of their annual dance. It was the consensus that this group would pay the
usual 420 fee as a "Village based business".
It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting was adjourned at 10:06 p, m.
El�no���.
Village Clerk
APPROM:
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J ' es R. Gibson
President
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