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HomeMy WebLinkAboutVILLAGE BOARD - 03/04/1965 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN MARCH 4. 1965, President James R. Gibson called the meeting to order at 8:13 P. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, George E. Mullen, Charles J. Zettek; "ABSENT" - none. Attorney Hofert was present at this meeting. It was moved by Trustee Lewis and seconded by Trustee Dillon that the minutes of the regular meeting of February 25, 1965 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert reported that he has distributed copies of a letter to the President and Trustees which letter contains his comments relating to the proposed Village M"ger ordinance, He said he has sent letters soliciting information from 13 municipalities in Cook County which have Village Managers by ordinance, and he also has written to the International Association of City Managers requesting their model ordinance. Village Administrator Majorca submitted copies of the specifications which he and Fire Chief Haar have prepared for the Fire Department station wagon and recommended that they be approved by the Board. Following discussion, it was moved by. Trustee Lewis and seconded by Trustee Dillon that the Board adopt the specifications for the Fire Department station wagon as prepared by Mr. Majorca and Chief Haar. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Majoros reported receipt of a request from Police Chief Jenkins to send Patrolman Walsh to the Traffic Law. Enforcement Course at Northwestern Traffic Institute from.March 29th through April 16th and to the Delinquency Control Institute in itinsdale from May 3rd through May 14th. The total cost for the two courAss, inolliding tuition, travel and meals, will be approximately X400. In reply to President Gibson, Mr. Majoros read a breakdown of this cost. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize an 6dvance toward expenses in the amount of $400 to Patrolman Walsh for his use wnile attending the Traffic Law Enforcement Course from March 29th through April 16th and the Delinquency Control Institute from May 3rd through May 14th. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Mikkelsen presented the Accounts Payable Warrant listing 14 invoices totaling $4,251 .77 payable from the Water & Sewer Department Operating Account, 40 invoices totaling 44,839.38 payable from the General Corporate Account, 1 invoice for : 2,200 payable from the Escrow Account and 5 invoices totaling $1 ,411 .45 payable from the Motor Fuel Tax Account. (Itemisation will be on file in the Clerkts office.) It was moved by Trustee Mikkelsen and seconded by Trustee Keith that the Board authorize the disbursement of $4,251 .77 from the Water & Sewer Department Operating Account, 44,839.38 from the General Corporate Account, X2,200 from the Escrow Account and 41 ,411 .45 from the Motor Fuel Tax Fund Account in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the >dotion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. - 1 - Reg. 3-4-65 Trustee Mikkelsen reported that it came to his attention today that the blanket fidelity bond on municipal employees expires on March 6, 1965 and the Administrator had hoped that there would be a possibility of having this bond reviewed, prior to renewal. It was moved by Trustee Mikkelsen and seconded by Trustee Lewis that the Board authorize the AdAiiisttator to authorize the insurance agent to bind renewal pending up-dating of the bond. The possibility of a change of agents was mentioned in the discussion that followed. President Gibson suggested that an alternative action to the above motion would be to authorize the Administrator to review and place the insurance, predicated on rates and coverage; that it would be considered questionable tactics on the part of the Board to bind with one agent and then place the insurance with another agent or company, Trustee Lewis withdrew his second to the foregoing motion. Trustee Mikkelsen said he did not know there was a consideration of a change of agents, whereupon he withdrew the motion. It was moved by Trustee Mikkelsen and seconded by Trustee Lewis that the Administrator be empowered to negotiatethe renewal of the expiring blanket bond on municipal employees which expires on March 6, 1965. The President directed the Clerk to dell the roll on the motion and upon the roll being called the following 'trustees answered "AYE" - Millon, Keith, Lewis, Mikkelsen, Mullen, Zettek,• "NAY" - none; vABSENT" - none} Whereupnn the President declared the motion carried. In reply to Trustee Dillon, Mr, Majoros said that a report should be received next week from Village Engineer Fletcher on major construction projeots and MFT programs for the current year. Trustee Keith reported that there has been a breakdown of the well pump at Pumphouse el. hidh will require that the pump be pulled. The rig will be available on March 15th and the well will be out of servide until that date and from then until the problem has been corrected. Mr, Majoros said that the "Hotpoint" well has been activated on a 24 hour per day basis and there is no danger of a water shortage with the present demand. President Gibson asked Village Administrator Majoros what is the delivery date for-well #3! M11. Majoros said he talked with Mr. Brooks of Layne Western approximately 2J weeks ago and at that time he indicated that delivery would be on time, that is 60 days from date of bid award, At Laid it would seam that the promised date is getting very close; President Gibson suggested that if the pump for well #3 has not been received by March 26th, that as of that date the Board authorize a double shift on work on well #1 because the month of April, a high demand period, is too near at hand to take chances on only two operating wells. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize a double shift on work on well #1 as of March 26, 1965 if by that date the pump for well #3 has not been received. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Keith said that Mr. Clementi reported that the automatic altitude valve in the elevated storage tank does not function properly.. Trustee Keith said he would like to have Mr. Majoros consult with the contractor and have them correct this problem. Mr. Majoros said that Mr. Clementi had two conversations with the firm in Massachusetts which manufactures this valve and they reported to him that they have never been authorized to send anyone to make such an adjustment whereupon Mr. Clementi called the contractor and told him that the Village would expect them to send for the representative from the valve company to make the adjustment. - 2 - Reg. 3-4-65 President Gibson instructed Mr. Majoros to make the necessary, contacts to insure that the representative from the valve company gets here immediately and has the tank functioning properly... Village Treasurer Gborge Coney presented a "Water and Sewer Department Comparative Statement of Income and Expense, Nine Months ended January 31tt 1964 and 1965". (This report will bb on file in the Clerk's Office for reviewtJ On the basis of the figures presented in this report, Mr. Coney was asked whether or not it was his opinion theit there should be a, rate reduction, Mr. Coney said he fav6red a sewer ratio 6"dtion. When questioned by Trustee Zettek as to what specifid recommendation he would make, Mr. Coney said he did not have anything worked out but offered to participate in a study, together with the Village Administrator, the auditors and the municipal finance consultant; Mr. Paul D& Speer. Mr.. Coney said that he plans to invest 410,000 from the Water & Sewer Acquisition Fund, i10;000 from the Depreciation & Replacement funds and x20,000 from the Bond Reserve in Treasury Bills, the authority for which he has previously received from the Board. Mr. Coney requested Village Board authorization to establish a special Payroll account at the Bank of Elk Grove,. the signatory to such checks to be designated as the Village Treasurer, in the absence of any ordinance which states that all checks must be signed by the PreAident, , Clerk and Treasurer. Periodically (monthly or semi-monthly) the gross amount to be paid in salaries from the General Corporate and Water Department Accounts would be transferred to the Payroll Account and from there disbursed individually to employees. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board authorize the Village Treasurer to open a Payroll Account at the Bank of Elk Grove, the signatory to said account dieing the Village Treasurer in the absence of any ordinance which states that all dhecks must be signed by the President, Clerk and Treasurer. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYEI, - Dillon; Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President deblared the motion carried. The Clerk reported receipt of the following: 1 . A letter dated March 4, 1965 from Mr. Evan W. Stebbins, Real Estate Manager, Centex Construction Company, Inc., enclosing 3 prints of the preliminary plat of Centex Industrial Park Unit 18. This was referred to the Plan Commission. 2. A notice dated March 3, 1965 from the Zoning Board of Appeals of Cook County stating that the Board of Commissioners of Cook County has granted the application, Docket 587, for rezoning for a restaurant and cocktail lounge at the southeast corner of Algonquin and Elmhurst Roads; and that the Board of Commissioners denied the applications, dockets 588 and 589, for rezoning for business and multiple family uses of 18f acres immediately south of the above described area. The Village Board objected to the rezoning requested in all three dockets by Resolution 24-63. A copy of the recommendations made by the Cook County Zoning Board to the Board of Commissioners will be requested for review by Attorney Hofert. Regarding the Fire Department resuce Truck bids, Village Administrator Majorca reported that the Village can order a chassis and cab through John F. Garlish & Sons and have it delivered at the Gerstenslager Company in Wooster, Ohio, and the Gerstenslager Company will hold to their bid price for the body if the Village furnishes a slightly different chassis than that specified in the bid notice. However, the Administrator and Fire Chief recommend that the Board awerd the entire bid to the Gerstenslager Company with the Ford chassis as advertised for the following reasons: the International cab which Garlisch proposes to furnish is a 2 man cab whereas the Ford cab is 17J wider and is a 3 man cab; the engine with the Ford chassis is 330 cubic inches whereas the International engine is 304 cubic inches; the Ford alternator has a slightly higher capacity; and the Ford - 3 - $eg. 3-4-65 gasoline tank has s, capacity of 10 gallons more than the International. It As moved by Trustee Keith and seconded by Trustee Lewis that the Board concur in the recoifimendation of the Administrator and Fire Chief and award the bid for' A Fire Depiitment Rescue Truck to The Gerstenslager Company in the :amouamount of :�11,1M dO. The President directed the Clerk to call the roll on the nt and upon the roll being Called the following Trustees answered "AYE" - Dillon, Keith, LeWjb, Mikkelsefij Mullen, Zettek; "NAY" none; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson said that Tr[stee Mullen disagreed with him that the Village Administrator's coisrs and duties 'are similar to those of Mount Prospect. The President then cited a number of dk*ples wherein the Administrator has greater powers than does the Manager of MoUnt Prospect; and he said that because of the importance to the Village of determining the duties and responsibilities of a Village Manager; that he recommends that proposed revisions to the ordinance be given thorough and extensive study. It was moved by.Trustee Lewis and seconded by Trustee Zettek that the Village engage the services of Mr. John A Ruffner of Walter C. McCrone Associates, 493 E: 31st Street, Chicago, to condi a pXelim Hary studv in ,regards to Chicago Madnet Wire CL for a aum not to exceed 6450.00; The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried.. At this time (9:40p.. m. ) President Gibson recessed the meeting for questions and comments from those in attendance. President Gibson reconvened the meeting at 9:47 p. m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "ABSENT"- none, It was moved.by.Trustee Dillon and seconded by Trustee Zettek that the meeting' be adjourned) The motion was voted upon by acclamation; whereupon the President declared the motion carriedp and the meeting adjourned at 9:48 p. m. Eleanor G. Tu5qr — Village Clerk APPROVED: 4,6mas R. Gibson President 4 - Reg. 3-4-65