HomeMy WebLinkAboutVILLAGE BOARD - 04/08/1965 - MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD CN APRIL 8. 1965,
President James R. Gibson called the meeting to order at 8:15 p. m, in the
Municipal Building in said Village and directed the Village Clark to call the
roll. Upon the roll being called the following Trustees answered "PRESENT"-
Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, George E.
Mullen, Charles J. Zettek; "ABSENT" - none. Attorney Hofert was prese:.t at this
meeting.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the minutes
of the regular meeting of April 1 , 1965 be approved as submitted and that the
Board dispense with the reading thereof. The motion was voted upon by acclamation;
whereupon the President declared the-'motion carried.
President Gibson read a report, s copy ,6f which is attached hereto and made a
part hereof.
Regarding item #2 of the President's Report, it was moved by Trustee Mullen and
seconded by Trustee Lewis that the Board issue the parade permit for the Jaycess
7th Annual Peony Pageant Parade on.June 60 1%5, and that the permit fee be waived.
The motion was voted upon by acclamtion; whereupon the President declared the
motion carried.
Following a brief discussion of item #3 of the attached President's report, it
was agreed that Village Administrator Majorca will obtain prices for the necessary
recording sauinment.
Regarding item #7, Trustee Dillon said he was in agreement with the rest of the
Board that it is not the time now to consider the hiring of a full-time Fire Chief;
and that he is not convinced that the village needs a full-time Chief at this time,
that there is a greater need for paid firemen during the day.
Trustee Zettek took issue with the President's recommendation in said item ff7
and expressed his opinion that the current Board could not hire a full-time Fire
Chief in the remaining 12 days of its existence.
President Gibson re-iterated his statements in the report, "I am inclined to feel
that no final decision should be made immediately, ---- ---" and, "__-_-_-_
each Trustee should be given the opportunity to express his feelings on this matter-"
The President said that the current Board could do some of the "spade" work for
the new Board.
Trustee Lewis said he thought that this is something that the new Public Safety
Committee will want to study, so far as economics and other aspects concerned
with hiring full time firemen.
At the request of Trustee Lewis, President Gibson enumerated the thoughts which
have been incorporated into a report for presentation to the Illinois Highway
Study Commission. referred to in item #). of the President's Report.
Regarding item #8 of the President's Report, it was the consensus of the Board
that the proposal be accepted, that the Clerk notify Mr. Reffner that it is an
acceptable program, and send copies of the proposal to Messrs Negele and Kirschner.
(This proposal regarding Chicago Magnet Wire operations will be on file in the
Clerk's Office.)
Attorney Hofert asked that the Board members give him their comments on the
proposed draft of an agreement and an ordinance regarding excess sewer capacity
in Sections 12 and 14:
Attorney Hofert reported that a comparIaLi of the covenants,, agrements, etc.
has been prepared and will be mailed to the Board.
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PRESIDENT'S REPORT
APRIL 8. 1965
1. The March-April issue of the "Illinois Police Association
Official Journal" carries a cover picture of the Elk Grove
Village Police Officers and a three page favorable article
describing our Department, its personnel, equipment, program,
and Police Reserve.
The article gives credit, which is so well deserved, to Chief
Jenkins and the other Officers for the fine work they do for
our Village.
On behalf of the Village, I congratulate Chief Jenkins and
the Department for this State-tide recognition of their con-
tribution to the safety and well-being of the Community.
2. We have received Chief Jenkins' approval of the proposed
parade route and the necessary authorization from the
Department of Highways, County of Cook.
Therefore, I recommend the Board authorize the permits, to
the Elk Grove Jaycess for the 7th Annual Peony Pageant
Parade on June 6, 1965.
3. I recommend that the Board authorize the purchase of recording
equipment for Well No. 1 , as contained in Mr. James Clementi's
recommendation to Trustee Keith in his letter dated February
11 , 1964.
Unless the Village has accurate equipment to record gallons of
water produced per well, we cannot make a comparison with the
gallons billed. Consequently, we cannot know if there are
excessive losses in out transmission system.
4. We have been invited to present our viers and comments on
necessary legislation and administrative changes to improve
the Highway Program at a meeting of the Illinois Highway Study
Commission to be held Friday, April 9th, in the Council Chambers,
City Hall, Chicago, Illinois.
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As my request, Village Administrator Majorca and Chief Jenkins
have submitted their thoughts on our problems. These have been
incorporated into written form to be presented to the Commission.
Also, there will be an opportunity for a brief oral summary at
the meetings
I will represent the Village at thisi
The development of adequate road facilities and sarvice are
vital to the welllbeing and future expansion of the residential,
commercial and industrial future of Elk Grove Village.
Therefore, it is necessary that our problems be presented to the
Illinois Highway Study Commission forcefully.
5. As the present election campaign draws to a close, I would remind
the Candidates seeking Office of their moral obligation to the
Village to remove display material from lamp, telephone and power
line posts, trees and any other objects to which this material
has been affixed as soon as possible after April 20th, in the
Interests of good housekeeping of the Village.
6. Recommendations in the Presidents' Reports dated November 12, 1964,
November 19, 1964, January 7, 1965, March 11, 19650and March 25, 1965,
as yet have not been acted upon.
Again in the interests of "good housekeeping", I ask that these items
be disposed of prior to the seating of a new Board.
For the convenience of the Trustees marked copies of these Reports
are attached to this Report, so the recommendations can be dealt
with at the meeting of April 15th.
7. Despite the Trustees' comments reported in the Elk Grove Herald
on the subject of a full-time Fire Chief, I firmly believe this
matter should receive full and immediate discussion.
The safety of persons and property in the Village must be of
prime consideration.
I am inclined to feel that no final decision should be made
immediately, lest we be accused of introducing the idea of
public safety for political reasons. However, I think that
each Trustee should be given the opportunity to express his
feelings on this matter. In the past week, many persons in
the Village have indicated their concern with my proposal and
THEY WANT TO SEE IT FOLLOWED UP AS QUICKLY AS POSSIBLE.
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8. Copies of a work proposal from Walter C.. Mc Crone & Associates
have been distributed to the Trustees. A decision by the Trustees
should be made on the acceptance or rejection of this proposal.
I recommend this decision be made tonight.
ames R. Gibson
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PRESIMTSIS REPCRT
Nam= 12. 1964
1. In preparing a revised index for our Municipal Code Village
P 8P B P r 8
Clerk, Sl.eanor Turner, discovered several items to which she
called my attention.
I have the following recommended amendments to our Municipal
Code:
a: Section 1.003 provides that the President shall
designate duties of appointed officers if they a.-.-a
not otherwise designated.
Section 9.108 provides that the Board of Trustsea
make such designation.
As this properly is an executive function, I
recommend that Section 9.108 be repealed. .
Seotion 3.010 provides that.the Village C shall
x-officio Village Collector anis Separate
c0 is appointed.
Section 4.50 Ovide the Village Treasurer
shall be ex-offi ollector.
As the V ge Clerk is ea been in fact the
Vil ollector, I recomm at Section 4.502
spooled.
a. Article IV establishes the position of Superintendent
of Public Works and provides that the duties thereof
shall include responsibility for construction and care
.,.of streets, sidewalks; repair and maintenance of sanitary
and storm sewers; supervise lighting and lighting system
maintenance; supervise water distribution system and
maintenance.
Article IX, establishes the position of Superintendent
of Water and Sewer Department.
As there now is no need for the position of Superintendent
fof Public Works and to avoid confusion, I recommend that
Article IV be repealed.
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PRESIDENT'S R&PQRT
NOVE= 19. 19"
I make the following appointments to the P1 ommissicn:
Gayle B. Bantner, 752 Milbeek Ale , to succeed Robert
G. Snell for the period ending , ' il 30, 1967.
b. hard A. MoGrenera, 935 V oris Lane, to succeed
R. Mikkelsen for the rind ending April 30, 1965.
c. Stop he C. Sohwellenbac. 240 Fern Drive, to succeed
Jack S. lson for period ending April 30, 1966•
I request the cone nee f the Board in these appointments.
2. I make the follow o tments to the Zoning Board of Appeals:
a. Robert E. tergott, orest Lane to succeed Stephen
C. Schwe nbach for the pried ending April 30, 1965•
b. Reber Fleming, 736 Milbe Court, to succeed himself
for period ending April 3 969.
C. omas A. Garrity, 521 Sycamore , to succeed himself
for the period ending April 30, 196 to serve as
the Chairman of the Zoning Board of App a.
request the concurrence of the Board in these a ntments.
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advisable that we make long range plans fora Village
water supply. Therefore, we should prefect our average rate
of consumption for domestic, commercial and industrial users
as applied to anticipated increases in the numbers of the such
users and the production from our wells.
I recommend that the Village Engineer be instructed to undertake
the above described study. Mr. Fletcher's fee for such a study
would be $8.00 per hour, not to exceed $350.00.
James R. Gibson
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PRESIDENT'S REPORT
JANUARY 7. 196
1 . 71ed:April
oint Jack D. Pahl, 270 Victoria Lane imself
Chairman of the scion for the period,t the concurrence of the ointment.
2. On February 7, 1963 I recommended that consideration be given
to a "meritorious service" award system to be adopted for the
Police Department.
I resubmit my recommendation that such a system be adopted.
Oft idents on Penrith Avenue have called to our attent
aeve ---idents wherein cars have left Arlingto ights Road
and have red upon residential property.
We wrote County H y Commissioner And Plummer of this
problem.
Today, Mr. Majoros, Chief Ten and I met with District
Engineer Herbert Fox to dis s problem and make a site
inspection.
Mr. Fox told us he 1 investigate the po bility of the
County's extend the existing barrier one t wo hundred
feet and ins ing traffic delineator along Arl ton Heights
Road south d from Brentwood Avenue.
Mr. Me ros will discuss with the Public Service Company
lig ng and costa thereof for the non-illuminated portions
lington Heights Road.
President
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PRESIDENT'S REPORT
MARCH 11 , 1965
1 ., Restaurants are net permitted in our M-1 and M-2 (Industrial)
Zoriing Districts.
A limited survey developed that such use is permitted by
De's Plaines, Arlington Heights and Palatine. Mount Prospect
does not permit such use.
It would appear that restaurant facilitiedy located within
the Industrial Park] to serve the ever increasing number
of employees working there is a logical permitted use for
the M-1 and 14-2 categories.
As the Zoning Ordindee now exiats, the only way a restaurant
could be located within the Industrial Park is by rezoning the
required land to the B-1 or B-2 classification. Such rezoning
would include other uses which are incompatible with M-1 and
M-2 uses.
I recbmmend. (1) that the Village Attorney be instructed to
craft an ordinarlde permitting such use in the M-1 and M-2
Districts, with the stipulation that liquor may be sold only
in conjunction with the serving of food�2) that the opinion
of the Industrial Park Association be solicited.
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have accepted appointment to the Technical Advisory Committ
he two-year Air Resources (air pollution) Management
con ed by the Northeastern Illinois Planning Co n.
3. The Elk Grove lags Jaycees have requea permission for
a parade on Sund June 6th, in con on with their Seventh
Annual Peony Pagean .
I have referred their req to Police Chief Jenkins for his
opinion as to the prop p route.
4. My comments arding the proposed Si dinance and regarding
the pro Building Code have been dist uted to the Trustees,
e Village Board has had an opportunity to read Zoning
Regulations for Chicago-OFHare International Airport.
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D, tem (d) of Mr. Majorca' recommendation reads: "A water rate
udy to determine if our rate structure is equitable amon
c sea of users and whether a reduction in nates would
via n light of (1) anticipated expenses for storage „abilities
ands ljr mains, or (2) the probable savings in in,ur`ast from
early r ement of bonds."
I favor a r study. However, there are a umber of con-
siderations i ved. Some of these are,,� O Under our present
rate structure, could be economical /,Oleasible for an industrial
user to install n well. Can, ,did should we reduce our
water rate to larg a ustrial use.W to a point whereby it would
not be feasible to priva., ;wells? (2) Can we eliminate
a sewer charge (except' thT'orest View area, the DevonT°Hare
Industrial Park, and po ?` ' the land at the southeast corn_
of Route 83 and Devon) h"y ^P ing our rate structure? (3) Should
projected costs of exp Vision system (new wells, storage
tanks, surface supp,, hook-up, ) be paid for by existing
and future reverrOKbond proceed otal, or should it be paid
in part by ope ing revenue?
In aummary think that this proposed study uld receive consider-
able th t before we pay as much as (one quot " $x10,000 for a
at t is unfortunate that this problem has be "shelved" sinco
I m my recommendation for a study last November, now has
e of concern as an election issue.
2. I believe the Village has developed to a size which justifies a
full-time Fire Chief. Further justification for such a position is
the contemplated expansion of our Fire Department personnel and
facilities. Therefore, I recommend that we immediately take steps
to recruit and select a full-time Fire Chief.
I would hope that such a person can be employed in time to participate
in planning the above mentioned expansion.
James R. Gibson
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Village Administrator Majoros presented a street lighting report based on
estimates given him by the Public Service Co. The recommended additions
(on Arlington Heights Road, at Kennedy and Elk Grove Boulevards and at both
ends of the Salt Creek bridge) and the changes (13 lamps from 4,000 lumen to
11,000 lumen) on Arlington Heights Road will incur an additional cost of $110.86
per month.
It was moved by Trustee Mullen and seconded by Trustee Dillon that the President
and Clerk be authorized to sign a Public Service lighting contract increasing
the monthly lighting charge by , 110.86 in accordance with the report and
recommendation presented by the Administrator. The President directed the Clerk
to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek;
"NAY" - none; "ABSENT" - none. Whereupon the President declared the motion
came d.
Village Administrator Majoros reported that Chief Jenkins has been nominated
by the Director of the Local Chapter of the National Conference of Christians
and Jews to represent Elk Grove Village at the Eleventh Annual National Institute
on Police and Community Relations at Michigan State University, in East Lansing,
Michigan, May 16 throught 21 , 1965, tuition including room and board is $75.00.
It was moved by Trustee Zettek .and seconded by Trustee Lewis that the Board
authorize an expenditure of 475.00 to Police Chief Jenkins for his attendance
at the Eleventh Annual National Institute on Police and Community Relations
in East Lansing, Michigan from May 16 through 21, 1965. The President directed
the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen,
Zettek;. "NAY" - none; "ABSENT" - none. Whereupon the President declared the
motion carried.
Mr. Majorca also reported that he has sent a letter requesting costs of a
water study, said letter based on his and the President's thoughts as to the
scope.
Trustee Dillon asked Mr. Majoros to look into the possibility of returning the
420 water turn-on deposit after a period of time, say 2 years. Trustee Dillon
also asked Mr. Majoros to check railroad crossin¢a in the Industrial Park to
see that all are adequately marked.
President Gibson asked Mr. Majoros what progress has been made in getting costs
for guard rail at Elk Grove and Kennedv Boulevards. Mr. Majoros said that Mr.
Jack Andrews, Street Department Foreman has gotten.some of this rail at no cost,
The President requested that Mr. Majoros being in cost estimates next week for
the necessary additional rail.
Village Engineer E. N. Fletcher reported that he has submitted reports to the
State for approval of maintenance of streets as to snow plowing and patching
for 1965; and also that he is preparing a report to submit to the Board for
submission to the State for approval of the necessary repairs to Ridge Avenue,
Mr. Albert Walla, Building Inspector, gave a report for the month of March
1965 showing 173 permits issued, construction value reported was $3,158,635
and total inspection fees were 49,653.15.
Trustee Mikkelsen presented the Accounts Payable Warrant listing 15 invoices
totaling $1 ,040.28 payable from the Water and Sewer Department Operating Account,
28 invoices totaling 42,924.81 payable from the General Corporate Account and
2 invoices totaling X105.63 payable from the Motor Fuel Tax Fund Account.
(Itemization will be on file in the Clerk's office.)
It was moved by Trustee Mikkelsen and seconded by Trustee Zettek that the Board
authorize a disbursement of 41,040.28 from the Water and Sewer Department Operating
Account, 42,924.81 from the General Corporate Account and . 105.63 from the Motor
Fuel Tax Account in payment of the invoices on the Warrant. The President directed
the Clerk to call the roll on the motion and upon the roll bring called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY".-
none; "ABSENT" - none. Whereupon the President declared the motion carried.
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Mr. Earl McLennan of Wm, CMcLennan & Company+' presented a plat of dedication
of public streets fox thb Devon-O'Hare Industrial Park,
The Clerk read a letter dated April 8, 1965 from Robert F. Fleming, President
of the Board of Library Directors petitioning that the building permit fees
applicable to the construction of the new library building be waived by the
President and Board of Trustees.
It was moved by Trustee Zettek and seconded by Trustee Mullen that the building
permit fees applicable to the construction of the new library building be waived.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the
President declared the motion carried.
The Clerk reported receipt of the following:
1 . A letter dated April 8, 1965 from Centex Construction Company Inc.
enclosing the proposed plat of Centex Industrial Park Unit 19. TM s
was referred to the Plan Commission.for recommendation.
2. A notice of public hearing, Docket 882, to be held by the Cook County
Zoning Board of Appeals. on April 23rd, for property located on the
north side of Devon Avenue, approximately 556 west of Tonna Road, on
a proposed zoning change from R-3 Single Family Residence to B-5 General
Commercial District for a whole sale and retail greenhouse, (Berthold
Nursery).
It was moved by Trustee Lewis and seconded by Trustee Keith that the Board
adopt Resolution No. 24-65 entitled "A RESOLUTION DECLARING THE PERIOD FROM
APRIL 15, 1965 THROUGH MAY 15, 1965 AS "ALL AMERICAN YOUTH BOWL MONTH" IN ELK
GROVE VILLAGE". The President directed the Clerk to call the roll on the motion
and upon the roll being called the following Trustees answered "AYE" - Dillon,
Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
Copies were distributed of a proposed ordinance annexing property to the Village.
It was moved by Trustee Keith and seconded by Trustee Lewis that the Board waive
the first reading rule with respect to the above ordinance. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Keith and seconded by Trustee Dillon that the Board
adopt Ordinance No. 389 entitled "AN ORDINANCE ANNEXING PROPERTY TO THE VILLAGE
OF ELK GROVE VILLAGE, WHICH PROPERTY CONSISTS OF 35 ACRES MORE OR LESS AND NORTH
OF LANDMEIER R(AD, EAST OF BUSSE ROAD AND WEST OF HIGGINS ROAD TO THE VILLAGE OF
ELK GROVE VILLAGE". Trustee Mullen brought up a discussion on drainage ditches
abutting a residential area. Open drainage now is permitted by the Village's
Zoning Ordinance.
Attorney Hofert stated, in reply to questions, that if the ordinance is passed,
and subsequently an ordinance is passed prohibiting open drainage near residential
areas, the prohibition could be upheld if the drainage ditches have not been installed.
The President direc.led the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen,
Mullen, Zettek,including President Gibson; "NAY" - none. "ABSENT" - ncne; l•Ihere--
upon the President declared the motion carried.
Copies were distributed of a proposed ordinance rezoning the above described land
from R-1 to M-1 .
It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board waive
the first reading rule with respect to the above ordinance. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
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It was mored by Trustee Lewis and seconded by Trustee Dillon that the Board
adopt Ordinance No. 390 entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE
VILLAG ZONING ORDINANCE RELATING TO PROPERTY OCKSISTING OF 35 ACRES LOCATED
NORTH OF LANDMEIER ROAD, EAST OF BUSSE ROAD AND WEST OF HIGGINS ROAD. " The
' President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Mikkelsen, Mullen, Zettek; "NAY" -a none; "ABSENT" - none. Whereupon the
President declared the motion carried,
The Clerk reported receipt of's lttter dated April 8, 1965 from Centex submitting
the proposed plat of subdivision for Centex Industrial Park North Unit 1 which is
a portion of the property Fust above annexed and rezoned, This was referred to the
Plan Commission for a recommendation.
It was moved by Trustee Mullen and seconded by Trustee Zettek that the Board
instruct the Village Attorney to make necessary change in the Subdivision Control
Ordinance to prohibit open drainage ditches in M-1 and M-2 zoning district where_
the land abuts a residentially zoned district.
President Gibson suggested that a minimum distance be established, Village
Engineer Fletcher said he will submit a recommendation on this within the next
two weeks. Village Attorney Hofert will prepare the proposed ordinance, leaving
a blank space for the Board to insert this minimum distance figure.
The motion was voted upon by acclamation; whereupon the President declared the
motion carried.
Trustee Lewis asked the Administrator if there were any recent developments as
to a station wagon for the Fire Department.
Mr. Majorca said that some members of the Fire Department have visited Palatine
and Rolling Meadows and examined two different types of emergency vehicles, and
the Fire Chief has reiterated his recommendation that the statins vr:>cn be ;_,.:-_based.
Trustee Mikkelsen said he is in favor of the station wagon although he previously
had some reservations.
It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board
authorize the purchase of a station wagon for use by the Fire Department as an
emergency vehicle from the low bidder, Glenbrook Ford, Inc, of Glenview, Illinois
for the price of $2,418.20 in accordance with the Village's specifications e.c
advertised. The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon
the President declared the motion carried.
The Clerk questioned whether or not the Board wished to publish Ordinance 388
in the newspaper or in pamphlet form as has been the custom for lenghty ordi•.ances.
The Board agreed that it should be published in pamphlet form.
Police Chief Harry P. Jenkins read a report of activities of the Police Department
for the month of March 1965. (This report will be on file in the Clerk's office. )
President Gibson asked if there were any persons in the audience who wished to
address the Board.
A resident asked about the amount of salt used on the Village streets during the
past winter. Village Administrator Majorca pointed out that the amount was
incorrectly reported in one of the local papers.
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It igas moved by Trustee Dillon and seconded by Trustee Lewis that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 10:21 p. m.
Eleanor G. Tur
Village Clerk Ll
APPROVED:
J es R. Gibson
President
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