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HomeMy WebLinkAboutVILLAGE BOARD - 04/29/1965 - ADJOURNED MEETING MINUTES OF AN ADJOURNED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN.APRIL 29, 1965, President James R: Gibson called the meeting to order at 8:04 P. m, in the Municipal Building in said Village and directed the Village CJ.erk to call the Roll. Upon the roll being called the following Trustees answered "PRES&IT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, George E. Mullen, Charles Ji Zettek; "ABSENT" - none, Attorney Hofert was present at this meeting, The Clerk noted that the following corrections should be made to the minutes of the regular meeting of April 15, 1965: page one, paragraph nine, line five should read: "additional lighting in the munidipal parking lot -----------". page three, paragraph seven, line two should read: "Suburban Building Code from Building Inspector Walla, from Kantola -------------". It was moved by Trustee Zettek and seconded by Trustee Lewis that the minutes of the regular meeting of Apeil 150 1965 be approved as corrected and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Mikkelsen that the minutes of the regular meeting of April 22, 1965 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Mikkelsen presented the Accounts Payable Warrant listing 9 invoices totaling 45,297.63 payable from the Water & Sewer Department Operating Account, 21 invoices totaling 41 ,474.12 payable from the General Corporate Account and 1 invoice for P3.88 payable from Motor Fuel Tax funds. (Itemization will be on file in the Clerk's office.) It was moved by Trustee Mikkelsen and seconded by Trustee Lewis that the Board authorize the disbursement of $5,297.63 from the Water and Sewer Department Operating Account, 41,474.12 from the General Corporate Account and P3.88 from Motor Fuel Tax funds, in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; eABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a letter dated April 29, 1965 from Jack D. Pahl submitting his resignation as Chairman of the Plan Commission, Mr. Pahl suggested the following organizational change be considered: "an amendment to Article 7.703 of the Municipal Code to provide that the Chairman(of the Plan Commission) be either elected yearly by the members of the Commission, or that the chairmanship rotate automatically among the membership". It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board accept Mr. Jack D. Pahl1s resignation as Chairman of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter dated April 23, 1965 from George C. Cones submitting, his resignation as Village Treasurer to be effective immediately. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board accept Mr. George C. Coney*s resignation as Village Treasurer. The motion was voted upon by acclamation; whereupon the President declared the motion carried. - 1 -- Adjourned 4-29-65 The Clerk read a letter dated April 26, 1965 to President Gibson from Mr. C. A. Benowicz, District Engineer of the State Division of Highways, replying to a question posed to him by the President at a meeting of the Highway Study Commission two weeks ago. Mr. Benowioz''stated "that there are no immediate plans by the Divi ion of H Ro to 8 to a four lane divided facility within this area Pratt Boulevard to Oakton Whether or not a future modernization of Route 83 will take place within the near future krill depend largely upon its priority from both a traffic and maintenance warrant. As the existing right-of-way is 200 feet in width, any future widening of Illinois 83 will be designed to fit within this roadway right-of-way width.1' At this point, the continuing members of the Board of Trustees presented awards to President Gi n Keith. M n in recognition and appreciation of the r dedicated service to Elk Grove Village. President Gibson then administered the oath of office of Village President to Jack D. Pahl. President Pahl adminstered the oath of office to Village Clerk Eleanor G. Turner, Trustee Charles Ji Zetteki President Pahl administered the oath of office of Village Trustee to Messers. George C. Coney and Thomas A& Garrity who replaced Messrs. Dillon and Keith for four year terms& President Pahl adminstered the oath of office of Village Trustee to Mr. Ronald L& Chernick who replaced Mr. Harry R. Mikkelsen for a two year term. President Pahl directed the Clerk to call the roll on the new Board. Upon the roll being called the following Trustee answered "PRESENT" - Ronald L. Chernick, George C. Coney, Thomas. A. Garrity, Ralph A. Lewis, George E. Mullen, Charles J. Zettek. President Pahl appointed Mrs. William T. James to the position of Treasurer of the Village of Elk Grove Village to serve without salary. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board concur in the PresidentIs appointment of Mrs. William T. James as temporary Treasurer of the Village of Elk Grove Village. Trustee Coney said he would like to clarify "without salary" for the temporary Treasurer. President Pahl stated that the intent is that there is to be no additional salary paid Mrs. James over that amount now paid to her as a Village employee. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Pahl said there will be a bb deet meeting of the Board as a Committee of the Whole on Monday, May 3rd at 8 P.M. and any citizen interested is invited to attend. The Clerk read a letter from Mr. Robert W. McLallen, President of the Elk Grove Merchants & Professional Association dated April 29, 1965 requesting permission to sponsor a carnival May 4th through May 10, 1965 to be run by Robert Greater Amusement Company who will furnish a certificate of insurance in the amount of 4100,000/$300,000 public liability and 425,000 property damage insurance. The location, dependent upon conditions, will be either on the northeast corner of Higgins and Arlington Heights Roads or the Park Ing Shop parking lot. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board issue a carnival license, without fee, to the Elk Grove Merchants & Professional Association for the period May 4 through 10, 1965 contingent on receipt of proper liability and property damage insurance. The motion was voted upon by acclamation; whereupon the President declared the motim -arried. - 2 - Adj. 4-29-65 The Clerk read a letter dated April 26, 1965 from Robert C. Smith, Centex Construction Company, Ind, stating that they are installing the mechanical pipe and fittings for well # and they have found that the pump is 4 1/8" too low at center line of discharge. Mr. Smith said this difference in grade is due to changing types of pump and probably not furnishing Layne-Wester with the grades and plans as approved by Alvord, Burdick & Howson. Mr. Smith also said they will continue their work and should complete the remainder of the building within two weeks, and he asked that they be advised as to what the Village plans to do about the difference in grades in order that they may connect to the pump. Village Administrator Majorca said he sent a copy of the above letter to Village Engineer Fletcher who has discussed this Mr. Takazawa of Elk Grove Engineering Company and Mr. Walden, Centex' construction superintendent and they are arriving at a solution, although it has not been determined whether the pump will be raised. or the connecting piping will be lowered. Mr. Majorca also said the additional expense will not be paid by the Village. The Clerk reported receipt of a letter from the Membership Co-Chairman of the DDuPa¢e County Mental Health Society stating that they will conduct a membership recruitment the week of May 22nd, and requesting the Board's support and expressing the hope that each member of the Village Board will become members of the DuPage Mental Health Society. The Clerk read the following letters dated April 29, 1965 from Mr. Evan W. Stebbins, Centex Construction Company, Inc. : 1 . Enclosing prints of Centex Industrial Park Unit II. formerly referred to as the Hotpoint property, which prints show the street layout plan for the entire area. Centex asks that this plan be accepted by the Village as the master street layout plan. 2. Enlcosing prints of the preliminary plat of Section 14, former referred to as Neighborhood 7. Mr. Stebbins said the engineer ,rg plans have not yet been submitted to the Village Engineer. These letters and plats were referred to the Plan Commission and Tec- Search for their recommendations. The Clerk read a proposed ordinance changing the regular meeting night of the Village Board from Thursday to Tuesday, to be effective so that the first regular Tuesday meeting will be held on May 11 , 1965. It was moved by Trustee Zettek mid seconded by Trustee Lewis that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board adopt Ordinance No. 392 entitled "AN ORDINANCE AMENDING SECTION 2.103 6F THE MUNICIPAL CODE OF ELIC GROVE VILLAGE CHANGING THE MEETING NIGHT OF THE BOARD FRCM THURSDAY TO TUESDAY". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Chernick Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney said that in the past there have been three signatures required on all disbursements from the various bank accounts. According to the Illinois Statutes, Trustee Coney said it is only necessary that the President and Clerk sign the Warrant which directs the Treasurer to disburse the sums from the accounts as indicated on the Warrant. It was moved by Trustee Coney and seconded by Trustee Zettek that the si ature of the Village Treasurer only be reouired on all checks issued by the Village of Elk ;rove Village. - 3 - Adj. 4-29-65 Trustee Coney said that there are "ohedks and balances" in the procedure of issuing the checks in that the Checks are prepared by the machine operator, the Treasurer will sign th&O they are reviewed by the Village Administrator, a third person reconciles the bank statements, and the Treasurer is bonded. The President directed the Clerk to call the roll on the motion and upon the roll bbift9 called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewisy Mullen, Zettek; "NAY";- none; "ABSENT" nonei Wherei+pon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Garrity that the meeting be adjourned. The motion was voted upon by acclamations whereupon the President declared the motion carried, and the meeting adjourned at 9145 p. m. Eleanor G. Tuzb6r Village Slerk APPROM: ""4 Q. 4Jzz Ja D. Pahl P tint - 4 - Adj - 4-29-65