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HomeMy WebLinkAboutVILLAGE BOARD - 08/03/1965 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 3. 1965, President Jack D. Pahl called the meeting to order at 8:10 p. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees are veered "PRESENT" - Ronald Chernick, George C. Coney, Thomas A. Garrity, Ralph A. Lewis, George E. Mullen, Charles J. Zettek; "ABSENT" - none. Attorney Hofert was present at this meeting. It was moved by Trustee Lewis and seconded by Trustee Mullen that the minutes of the regular meeting of July 27, 1965 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Pahl read a report, a copy of which is attached hereto and made a part hereof. It was moved by Trustee Zettek and seconded by Trustee Garrity that the Board concur in the Presidentfs appointment of Harry P. Jenkins as Director of the Elk Grove Civil Defense Commission, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Chernick that the Board accept the President's suggestion to set up a "Special Citizens Advisory Committee" with the object in mind that they be given assignments for report back to the Board and President and residents. Trustee Lewis said that he can see the need for a Committee such as the president proposed but he would rather have special committees for each given assignmet since the educational and professional backgrounds of some residents would bo more suited toward recommending a solution to a particular problem. Trustee Garrity said he agreed with the approach as suggested by Trustee Lewis, and he also said he would like to see the scope of the Committee more fully set forth, In reply to the questions, Attorney Hofert said it would not be necessary to pass an ordinance creating the Committee unless the Board wished to do so, that a motion would suffice; and that the number of members on the Committee could either be designated in the motion creating the committee or it could be ind _ccted in the motion that the number of members would be determined by the oppointir.'- officer, the Village President. With the consent of the second, Trustee Zettek amended the motion to read that the Board accept the President's suggestion to set up a "Special Citizens Advisory Committee"with the object in mind that they be given assignments for repo.--t back to the Board, the President and the residents, and that the President shall determine the number of members needed on the Committee. President Pahl said that either August 10th or 17th he will have a broad c,,.,.-:line of the scope of the Committee to present to the Board. The President directed the Clerk to call the roll on the amended notion and upon the roll being called the following Trustee anmv,re? "AYE" - Chernick, Coney, Mullen, Zettek; "NAY" - Garrity, Lewis; "ABSENT" - none. Whereupon the President declared the motion carried. President Pahl said that Mr. James R. Young has declined the appointment as Chariman of the Zoning Board of Appeals; whereupon the President appointed Mr. Eugene V. Keith as Chairman of the Zoning Board of Anneals and requested the concurrence of the Board. - 1 - Reg. 8-3-65 X: X` X .N G z PRESIDENT'S REPORT AUGUST 3. 1965 1 . Cook County Forest Preserve personnel have been working since Thursday, July 29th, 1965, pouring water on the old dump near Bisner & Cosman. Four pumps, two 2j inch hoses and six men are bei ng used to try and extinguish the spontaneous combustion. I have been assured this operation will continue until the smoke is abated. On behalf of the Village, I thank the Forest Preserve District for their prompt response to our request. 2. I appoint Harry P. Jenkins as Director of Elk Grove Civil Defense Commission. I ask the concurrence of the Board in this appointment. 3. From time to time problems of a special and unique nature present themselves to this Community. In order to give the Community the benefit of a complete and thorough background and analysis and suggest one or several conclusions to the particular problem or problems, I recommend to this Board that we set up a Committee entitled "Special Citizens Advisory Committee". After approval of this Committee by this Board, I shall name the membership of the Committee. I would propose that the first assignment of this Committee would be to evaluate the present strengths and weaknesses of our Playground & Recreation Board program and to compare their arrangement with a Park District operation and make a recommendation not only to this Board but the entire Community. I ask the Board to authorize such a committee - ,)L* J L) Jabk D. Pahl President It was moved by Trustee Zettek and seconded by Trustee Chernick that the Board concur in the Presidents appointment of Eugene V. Keith as Chairman of the Zoning Board of Appeals. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Attorney Hofert reported: 1 . That appropriate letters have been sent to the people involved as regards the tax escrow of the Elk Grove Water & Sewer Company, Inc. and that the initiative at this point lies with others instead of the Board and suggested the item be removed from the agenda. 2. That he has prepared an ordinance c:ncerning the Suburban Building Officials Conference Code and it has been given to Trustee Mullen for review. 3. That within the last week he attended a rather controversial hearing in Hoffman Estates wki ch concerns itself with a highly intense "adult'" community and that he would think that the Village would be interested in watching the outcome since it will have some significance in zoning patterns in the entire surrounding area. Trustee Zettek said that he attended the hearing. Attorney Hofert was representing School District 52, and Trustee Zettek said he did an excellent job and that he was approached by persons at the hearing who felt that Elk Grove Village is fortunate in having an attorney of Mr. Hofertts caliber. Village Manager Majoros said he has distributed to the Board a short report on the selection of a Village Engineer. Following a brief discussion, it was the consensus that the Committee, previously established to interview the applicants, screen all applications and conduct preliminary interviews and then the Board, acting as a Committee-of-the-Whole will interview those applicants the Committee feels should receive final consideration. Village Manager Majoros said he has also distributed to the Board the propo.,ed instructions to bidders and specificaticn s for snow Plowing service for the next three years. Following discussion and modifications of the instructions and specifications, it was moved by Trustee Garrity and seconded by Trustee Mullen that the Board authorize the publication notice for bids for snow plowing said bids to be coened at the regular meeting of the President and Board of Trustees on August 24, 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Majoros said that he was instructed to schedule a meeting with Centex Corporation to discuss the apartment density and that Centex has requested that it be August 30th. This was agreeable to the Board. Mr. Majoros said that the question of writing an ordinance to permit open burn on construction sites has not been resolved and may be impossible to prepare in order to accomplish the purpose for which it is intended but at the same time not be too broad as to create new problems. He said he will have a conclusive report by the next meeting. In reply to Trustee Zettek's question as to when the elevated water storage tank will be repainted to cover the writing placed thereon by vandals, Mr. Majoros said that he hao discussed this with a representative of Centex Corporation and it appears the most economical way to accomplish the repaint job will be by Village forces with the paint being supplied by the Company, if this is satisfactory to the Board. Trustee Lewin asked Mr. Majoros if the Village has accepted the tank. Mr. Majoros said that it has not accepted the tank or completed the payment, however the Chicago Bridge & Iron Company, who did the original paint job, have a signed - 2 - Reg. 8-3-65 certificate from the Village saying that the thickness of the paint is adequate. Board members instructed Mr. Majorca to expedite the re-painting project. President Pahl, with the agreement of the Board, deviated from the agenda for opening of bids on maintenance of certain arterial and non-arterial streets. The Clerk opened and read the following two bids which were all that were received: Allied Asphalt Paving Company 300 tons of patching material@ Box 635, Hillside, Illinois P.50 per ton = $2,250.00 (Cashier's check in amount of w225.00 enclosed) Rock Road Construction Company 300 tons of patching material @ 5915 N. Rogers Avenue 39.55 per ton = X2,865.00 Chicago, Illinois (Certified check in amount of $300.00 enclosed) President Pahl suggested a recess to allow the Village Manager and representatives from the Village Engineer's office and the State Highway Department review the foregoing bids. Trustee Zettek said that at the last regular Board meeting the President refused to permit answers by the Board to two questions posed by members of the audience. Trustee Zettek said that the Board should answer any questions of any nature except those which might be personal or those which would disclose some confidence that would prohibit the progress of the Village; that the Board members owe the people in the audience and the community an accounting for what they do or do not do. President Pahl agreed with Trustee Zettek's statements whereupon he declared the meeting recessed at 9:05 P. m, and said the Board would accept any question from anyone on any topic. President Pahl reconvened the meeting at 9:25 p. m, and directed the V'7.1e.,, Clerk to call the roll. Upon the roll being called the following Trustees answered Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "ABSENT" - none. Mr. Quigley Fletcher, representing Village Engineer E. N. Fletcher, said that it is his recommendation that the contract for the patching material for streets be awarded to the low bidder, Allied Asphalt Paving Company. It was moved by Trustee Mullen and seconded by Trustee Garrity that the Bo1rd award the bid for street patching material to Allied Asphalt Paving Company and authorize the President and Clerk to sign the requisite contract. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Garrity and seconded by Trustee Mullen that the Board authorize the return of the check to Rock Road Construction Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a letter dated August 2, 1965 from E. N. Fletcher, Village Engineer, stating that his office has concluded an inspection of the sidewalks, pavement, curbs and gutters, and sewers in Section 11 (South) which includes Lonsdale from Arlington Heights Road to the center of Eden Road, and the remainder of Section 11 lying south of Lonsdale. Mr. Fletcher recommended that the Board accept the improvements subject to a one year maintenance bond of . 10,000 subject to a list of corrections as outlined in the letter. It was moved by Trustee Garrity and seconded by Trustee Zettek that the Board adopt Resolution No. 45-65 entitled "A RESOLUTIIN ACCEPTING STREETS AS SHa+JN CN A PLAT OF SUBDIVISION DESIGNATED AS ELK GROVE VILLAGE SECTION 11 " subject to corrections being made as outlined in Engineer Fletcher's letter of August 2, 1965. - 3 -- Ree. 8-3-65 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Pahl deviated from the Agenda and administered the oath of office to Harry P. Jenkins, Director of Elk Grove Civil Defense Commission; Eugene V. Keith, Chairman of the Zoning Board of Appeals; and William Ballard, member of the Plan Commission. Trustee Coney presented a Treasurer's Report for the month of April 1965 and year to date. (This report will be on file in the Clerk's office for review.) Mr. Warren Edwards, member of the Aviation Committee. presented a report prepared by Mr. Tom Hamilton, Chairman. (This report will be on file in the Clerk's office for review.) Mr. Edwards said that through the efforts of the Committee, Village officials are invited to the control tower at O'Hare Airport any Saturday at their convenience. Mr. Edwards also said that the material and information on future airport expansion and plans which has been gathered by Mr. Hamilton and the Committee would be of value to Tec-Search in their comprehensive planning program. President Pahl asked Trustee Garrity to arrange with Mr. Edwards a convenient hour and date for the O'Hare tour and to then notify the Board members and representatives of Tec-Search. The Clerk reported that the final plats of subdivision of Centex Industrial Park Units 27 and 103 have been forwarded to the Plan Commission, and that a written report has been received from Mr. Schwellenbach, Chairman of the Plan Commission, stating that the preliminary and finals of said Units have been approved. It was moved by Trustee Garrity and seconded by Trustee Coney that the Board adopt Resolution 46-65 entitled "RESCLUTICN OF AP?ROVAL OF PLAT CF SUBDIVISIC1\1 IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 2711. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY"- none; "ABSENT" - none. Whereupon the President declared the motim carried. It was moved by Trustee Garrity and seconded by Trustee Coney that the Board adopt Resolution 47-65 entitled "RESOLUTICN CF APPROVAL OF PLAT OF SUBDIVISICN IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 103". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"- none. Whereupon the President declared the motion carried. The Clerk reported that plats of subdivision of Lots 2. 3 and 4 of the Devon O'Hare Industrial Park have been referred to the Plan Commission. The Clerk read a letter dated August 2, 1965 from Mr. John Emma, 1188 Bosworth, requesting that the Board consider allowing him time in which to save money to erect a fence around his swimming pool in order to comply with the provisions of Ordinance No. 369. Mr. Majorca explained that Mr. Emma was sent a notice of violation when it was noted that the pool was not surrounded by a four foot fence as required by Ordinance and that Mr. Emma is asking a delay in the enforcement of the ordinance. Following discussion between the Board and Mr. Emma as to his case, Attorney Hofert said that the law has to be universally applied even though it is not meant to penalize any one individual, that the law is on the books to protect the health, safety and welfare of all residents and the Board has no right to grant exceptions to the law in any case. The Clerk read a letter dated August 3, 1965 from Mr. Robert F. Fleming, Secretary of the Zoning Board of Appeals, regarding the petition of Mr. Jerome F. Zeller for a variation from the provisions of the Zoning Ordinance as it pertains to the height of renes in the residential districts. The Zoning Board found that sufficient reason exists to grant the variation as requested in that the property in question is so situated that it constitutes a short cut for children going to or coming from the Clearmont School and the petitioners have been subjected to vandalism to the extent that they are unable to maintain their property in an orderly fashion. Therefore, the Zoning Board of Appeals has granted the variation and the Building Commissioner is ordered to issue the necessary permit. (Docket 65-4) - 4 - Reg. 8-3-65 The Clerk read a letter dated August 3, 1965 from Mr. Robert F. Fleming, Secretary of the Zoning Board of Appeals, regarding the petitions of Atlantic Steel Company and the R. C. Can Company for relief from the provisions of the Zoning Ordinance as to parking set backs in the M. district. Mr. Fleming said that the Zoning Board considered that the relief sought is one of appeal rather than a variation and the Zoning Board determined that the public interest would beat be served by holding that the petitioners parking spaces are non-conforming uses. (These cases were labeled as Dockets 65-5 and 65-6, and the Zoning Board report in its entirety will be on file in the Clerk's office. ) The Clerk read a letter dated July 27, 1965 from Mr. Frederick A. Weber, representing Wilbur E. Shebeck and Erna Shebeck, stating that his clients are willing to enter into a written agreement with the Village to voluntarily petition for annexation of their property located at the southeast corner of Higgins and Elmhurst Roads as soon as their property is contiguous to the Village, conditioned only on the proviso that, simultaneously with annexation, the Village will grant them zoning comparable to the zoning and present property uses they now enjoy in Cook County. This annexation would be in consideration of and permission from the Village for them to tie into the water and sanitary sewer system of Elk Grove Village. President Pahl referred this request to a Committee of the Board (Trustees Garrity, Lewis and Mullen), the Village Attorney and the Village Manager. He also asked the Manager to consult with Tec-Search and the Plan Commission. The Clerk reported receipt of notices of public hearing by the Zoning Board of Appeals of Cook County (Dockets 904. 905 8c 906) to be held on August 16, 1965 in the Village Hall, Elk Grove Village concerning 3 parcels of property near the intersection of Linneman Road and Algonquin Road, for the following proposed uses: gasoline station, office building and light industrial use. Copies of these notices have been forwarded to the Plan Commission. The Clerk reported receipt of notice from the Illinois Municipal Retirement Fund - that nominations for candidates for election of executive trustee for a five year term commencing on January 1 , 1966, are being accepted and the Village may nominate one person. Trustee Coney said that in the past the Village has not nominated a candidate, however the Board has voted in the election. It was agreeable to the Board that this practice be followed this year. The Clerk reported receipt of a proposed ordinance, prepared by Attorney Hofert, entitled "An Ordinance establishing a Municipal Leasing Occupation Tax for Elk Grove Village". Mr. Hofert said that at the last session of the State General Assembly, enabling legislation was enacted which gives cities and villages this additional taxing power. Copies will be distributed to the Board for consideration as to its adoption. A first reading was held on a proposed ordinance entitled "All ORDINANCE AMKTDING SECTION 13.102 OF THE MUNICIPAL CODE OF ELK GRC'dE VILLAGE BY ADOPTING THE SUBURBAN BUILDING OFFICIALS CCNFERENCE BUILDING CODE MARCH 1964 EDITION AS AMENDED HEREBs". Copies were distributed of a proposed amendment, prepared by Trustee Lewis, which would change the provisions of the Zoning Ordinance as it pertains to parking stalls in narking lots of shopping centers. Trustee Coney said he felt that the provision as to parking dividers be eliminated from the ordinance since it tends to create problems of broken and misplaced dividers, and that the Village should stringently enforce regulations as to striping and maintenance of the pavement. Following discussion, it was the consensus that this be referred to Tec-Search for consideration of incorporation into the comprehensive zonin ordinance they are preparing. Trustee Coney said he has received a report from the office of the Water Department as to the history of move-outs (as concerned with the $20 water deposit) and he will distribute the report and a tentative recommendation to the Board within the next week. Mr. Evan W. Stebbins, Real Estate Manager of Centex Construction Company, Inc., said that they are in the process of securing permission from General Electric to extend M-1 zoning along Tonne Road and are having the surveyor prepare plats in anticipation of General Electric's consent. - 5 - Reg. 8-3-65 As to the question of whether or not the County of Cook is planning to a, 4&bian L—Amaier Roads Prebident Pahl said that this will be removed from the for two weeks during which time he will contact the Chairman of the CoWAJ Roads and Bridges Committee. Trustde Chernick asked the Village Manager to provide a more detailed accounting of the toot of the sidewnik sedbea to the nark located just west of Tonne Road, and South of Walnut Lane. Trustee Zettek opened a disoudsion eoncerning, the tact that the present ordinance prohibitt residents from exeraiiing their dogs in parks but it does nct apply to, par*ays, namely Tonne Road And Kennedy Boulevard& The Village Attorney was regHested to prepare an aMeAdment which will apply to all Village or public propenyl It was moved by Trustee Lewis and seconded by .Trustee Zettek that the meeting be adjotirned, The motia: was voted upon by acclamation) whereupon the President declared the motion berried, and the meeting adjourned at 10:40 pi ma Eleanor G, T Village Cler APPROVED: (3�� Z) 21 Jf6k . Pahl ft_wAdent - 6 - Reg. 8-3-65