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HomeMy WebLinkAboutVILLAGE BOARD - 09/21/1965 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON SkPTEMBER 21 , 1965. President'Jack D. Pahl called the meeting to order at 8905 p. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Ronald L. Cherniekj George C. Coney, Ralph A. Lewis, George E. Mullen, Charles J. Zettek; "ABSENT" - Thomas A. Garrity. Attorney Edward C. Hofert was present. It was moved by Trustee Lewis and seconded by Trustee Zettek that the minutes of the regular meeting of September 14, 1965 be approved as submitted and that the Board dispense with the reading thereof. Trustee Coney noted that the last two lines of paragraph of 4 of page 5 of the September 14th minutes should read: "the Village $20j000 each year for a period of 20 years, this money to come from the Building Fund of School District 214." With the consent of the seconds Trustee Lewis amended his motion to read that the minutes of the regular meeting of September 14, 1965 be amended as noted by Trustee Coney; and that, the Board dispense with the reading of said minuies4 The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Coney that the minutes of the public hearing conducted by the President and Board of Trustees on Tuesday, September 14, 1965 as to whether or not the Grove Service Corporation franchise and license shall be revoked, be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Coney that the minutes of a public hearing conducted by the President and Board of Trustees on Tuesday, September 14, 1965 as to whether or not the Bensenville Cab Company shall receive a franchise and license, be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Pahl gave the following report; 1 . "I hereby appoint Dr. Donald Thomas, Principal of Elk Grove Senior High School, to the Youth Advisory Committee. 2. I have issued a Proclamation setting aside Friday, October 8, 1965 as Lions Candy Day for the Blind and I encourage all citizens of Elk Grove Village to assist the Lions in this worthy endeavor." President Pahl then requested a convenient meeting date of the Trustees for a joint meeting of the Board and the Youth Advisory Committee. A meeting was then tentatively scheduled for 8 p. m., September 29, 1965. Attorney Hofert reported: 1 . That companion Senate Bill 1052, recently passed by the State Legislature, sets forth a procedure whereby there can be a disconnection from a fire protectim district when a parcel of land is annexed to a municipality. In order to accomplish the disconnection, it is necessary to notify the Trustees of the fire protection 'distriet 10 days prior to the passage of the ordinance of annexation and advise them that the effect of the passage of the ordinance will be to detach from their fire district. Mr. Hofert suggested that this procedure be followed on all annexation ordinances and he will prepare forms to accomplish this. He suggested that the date of passage of the proposed Beine property annexation ordinance be set two weeks hence and that the Trustees of the fire district - 1 - Reg. 9-21-65 be notified as previously stated. He alsd suggested that the Village have maps of the districts surrounding the Village and the names of the Trustees of £hose districts for ease in following this recommended procedure, 2. There is now iha'blina legislation which allows the Village to lease land and pay for "same over a period of 20 ,yearsi Mr. Hofert said that there are many changes in the statutes resulting from the recent session of the General Assembly which do not effect municipalities, however as time goes on he will bring to the Boards attention the legislation which may lead to policy or procedural changes by the Village. 3. That his report on the Walter C. McCrone & Associates report is not forthcoming at this meeting. He stated that he has visited the Chicago Magnet.Wire plant to see the installation and he also has obtained model"air pollution ordinances from the Government Printing Office. He said the report will undoubtedly entail the passing of new legislation from the Village standpoint. Mr. Hofert also stated that he has talked to McCrone & Assoeiatespwith the Board, and asked them for further investigation, specifically into the question as to possible abatement procedures at reasonable cost to Chicago Magnet Wire, and that this is one of the aspects of investigation which has riot been completed and will probably be a part of the report. Trustee Lewis asked Mr. Hofert ordinance requirements as to sewer and water connections for property petitioned for 'annexation to the Village. Mr. Hofert said that the ordinances require that if there is a sanitary sewer available, the property owner must have connections made to same, however, there is no requirement that he must use Village water as long as he has an adequate and safe supply. He said that the Village can require the property owner to have tests made of his own water supply, and the Village can require water mains in the area and sprinkler systems supplied by Village wells to insure adequate and nonstant pressure in case of fire. Village Manager George L. Majorca read a report, a copy of which is attached hereto and made a part hereof. Mr. Majorca announced that the monthly meeting of the Northwest Municipal Conference will be held at Des Plaines City Hall, Wednesday, September 22nd, and that recent state legislation will be discussed by Attorney Jack Siegel. In response to Trustee Coney's question as to the status of the water study. Mr. Majorca said that it is difficult to say when the study will be completed, perhaps 6 weeks or 2 months. He said he has been forwarding them the materials as requested, and that one of their concerns is the future development to the west and the projected corporate limits. Engineer E. N. Fletcher reported: 1 . That a recommendation on the Morse Avenue improvements will be ready in approximately one week. 2. That he has received and reviewed the engineering plans for Section 14 and his comments will be given to Centex's engineer. Mr. James Clementi, Water Department Foreman; is checking the water plans and Mr. Clementifs comments will also be forwarded to the developer's engineer. 3. That he has received, by telephone call to Springfield, the approval of the State Division of Highways to proceed with the Ridge Avenue improvements. Mr. Fletcher said that the project may be completed this fall depending on good weather conditions and on obtaining favorable bids. - 2 - Reg. 9-21-65 s x' r; Village Manager's Report September 21, 1965 1. Alvord Burdick's & Howson Visit. Last Wednesday I spent about 4'J hours at the offices of Alvord Burdick and Howson. The primary purpose of the meeting was to discuss the water supply and rate study, however, three other problems Vere discussed. These were: a) A review of the failures of Well #1 UA the past14 months. A representative of the firm will attempt do examine the point of failure as soon as practical after it is pulled from the well to help determine the cause of the failure. b) The balancing of the water system. Another representative of the firm will inspect the system after it has been balanced by the contractor to determine if their experience in this field can be of any additional value. c) The final inspection of the w&II and elevated tank contract. Mr. Black who was responsible for the firms participation in this contract will conduct the inspection and certify final payment to the contractor when he is satisfied that all contract terms have been fulfilled. 2. Well Number 1 The Layne-Western Company expects to set up their rig to pull the pump in Well Number 1 tomorrow. Barring unforseen difficulties I should be able to report on the cause of failure and recommend a course of corrective action by the next meeting. 3. Open Burning Attorney Hofert has prepared an amendment to Section 16.206 of the Municipal Code to accomodate the open burning of refuse under controlled conditions when such refuse is a result of new construction. The language of this amendment has been worked out by and is satisfactory to Chief Haar, Attorney Hofert, Centex Corporation and myself. 4. Seal Coating Program Recent telephone crlls have indicated some dissatisfaction with the seal coating contract currently being completed. A brief review of the circumstances leading up to the recommendation to adopt this program may be in order. a) This is not the first time that Village streets have been seal coated, but it is the first time that a project of this magnitude has been attempted. b) The streets that were selected for seal coating were either cracked or pitted and badly needed a surface treatment to prevent the introduction of water this winter that would freeze and cause a complete breakup of the surface. y. F' 1 / c) Three alternatives for sealing these cracks were considered. They were 1. Ready mix asphalt resurfacing 2. Slurry sealing and 3. Seal coating. The first alternative was rejected because it ccets 6 to 7 times as much as seal coating and could interfer with the storm drainage carrying capacity of the curbs. The second alternative was rejected because it costs 3 to 4 times as much as seal coating and does not penetrate the cracks. Although the first two alternatives might have been preferable from an appearance point of view and would not have been picked up on shoes or tires the number of streets to be improved would have been sharply curtailed and in one case would ,just not have done the ,job. The difficulty we had with asphalt being picked up on tires was caused by the severe rainstorms that destroyed the bond of the asphalt with the stone cover and the street and is not an inherent fault of the seal coating process. If the contractor could have barricaded the streets soon enough after the rain the problem could have been avoided. The inconvenience caused by the barricading I am sure would have been less than that eventually caused by the asphalt, but in the middle of the rainstorm no one wants to walk home. Depending upon the temperature and traffic conditions, in a few weeks the atone cover should work its way into the asphalt material and solve most of the complaints. By next summer it will be difficult to tell the difference between this seal coated surface and a ready mix blacktop surface. George L. Ma,joros It was moved by Trustee Coney and seconded by Trustee Lewis that the Board authorize the publication for acceptance of bids for the of Ridge Avenue, said bids to be opened at the regular meeting of tut; :resident and Board of Trustees to be held on Tuesday, October 5, 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Garrity. Whereupon the President declared the motion. carried. The Clerk read reports for the month of August 1965 from Fire Chief John J . Haar and Street Department Foreman Jack Andrews.. These reports will be on file in the Clerkts office. The Clerk read a letter dated September 20, 1965 from Mr. Evan W. Stebbins, Agent for the Chicago Title and Trust Company as Trustees under Trust No. 44344, enclosing three plats of survey and requesting M-1 zoning of the property shown thereon, the present zoning of which is M-2. This was referred to the Plan Commission for a public hearing.. The Clerk also read a letter dated September 20, 1965 from Mr. Evan Stebbins, Real Estate Manager of Centex Corporation, requesting that the Village submit a letter to the Veterans Administration stating that the Village will accept for permanent maintenance parks, streets, sidewalks, curbs and gutters, storm drain—ane. and water and sewer facilities in Section 14 when these improvements have been satisfactorily completed in accordarias with ordinance requirements of the Village of Elk Grove Village. Mr. Stebbins, present in the audience, said that this is a requirement of both the Federal Housing Administration and Veterans Administration for 611 new subdivisions and that such letters have been sent on previously approved sub- divisions. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Hoard authorize the President to send a letter to the Veterans Administration stating that the Village will accept for permanent maintenance the parks, streets, sidewalks, curbs and gutters, storm drainage, and water and sewer facilities in Section 14 when these improvements have been satisfactorily completed in accordance with ordinance requirements of the Village of Elk Grove Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Lewis, Mullen, Zettek; "IJAY" - none; "ABSENT" - Garrity. Whereupon the President declared the motion carried. The Clerk read a report from the Plan Commission stating that the preliminary and final plats of Unite were reviewed and approved by them on September 15, 1965. It was moved by Trustee Lewis and seconded by Trustee Coney that the Board adopt Resolution No. 54-65 entitled "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 29". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Garrity. Whereupon the President declared the motion carried. The Clerk read 2 letters dated September 14, 1965 from Robert L. Stovall, V'_.cz President of the J. L. Williams & Company, Inc., requesting that permission be granted to build a drive with an opening of 50 feet at the E & B Carpet Mills Building, 360 Scott Street and permission to build a drive with an opening of 78 feet at the Arnold Schwinn & Company Building, 1810 Estes Avenue. The Municipal Code provides that the maximum opening for a driveway at the curb shall be 41 feet and that the President and Board approve any in excess of that distance, The above requests were referred back to the Building Department and the petitioner for more detailed information, specifically the location of the building on the site. - 3 - Reg. 9-21-65 The Clerk read a letter from Eugene J. Frick, Secretary of Elk Grove Village Boys Baseball, Inc., inviting the President and Trustees to attend its Annual Trophy and Award Night for the players and sponsors on Friday, September 24, 1965 at 8 p, m, at Grove Junior High School. A copy will be distributed to each Board member of a report from Mr. Stephen C. Schwellenbach, Chairman of the Plan Commission, regarding the proposal for the creation of a Cook County Plan Commission to advise the County Board and the Zoning Board of Appeals on zoning and land use problems. Copies were distributed of a proposed ordinance amending the Municipal Code and permitting open burning of refuse derivable from new construction of buildings at a time and in a manner approved by the Fire Chief. It was moved by Trustee Coney and seconded by Trustee Zettek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Mullen that the Board adopt Ordinance No. 408 entitled "AN ORDINANCE AMENDING SECTION 16.206 OF THE MUNICIPAL CODE RELATIVE TO OPEN BURNING OF MATERIALS FROM BUILDING CONSTRUCTICN". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Garrity. Whereupon the President declared the motion carried. At this time (9:15 p. m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 9:30 p, m. and directed the Clerk to call the roll. Upan the roll being called the following Trustees answered "PRESENT" - Chernick, Coney, Lewis, Mullen, Zettek; "ABSENT" - Garrity, In view of item /#3 of the Village Attorney's report, it was moved by Tx•ustee Mullen and seconded by Trustee Lewis that the Board re-table untL 1 October 5, 1965 the motion made at the September 14, 1965 meeting to adopt Ordinance No. 4C6 entitled "AN ORDINANCE ANNEXING PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE, WHICH PROPERTY CONSISTS OF ONE PLUS ACRES, LOCATED ON BIESTERFIELD ROAD APPROXIMATELY 1162 FEET EAST OF ITS INTERSECTION WITH BISNER ROAD, TO THE VILLAGE". The motion was voted upon by - acclamation; whereupon the President declared the motion carried. Trustee Mullen questioned an expenditure for tapes for the recording machine. A discussion then followed as to the length of time the tapes of the Board meetings should be kept. It was moved by Trustee Mullen that the Board authorize the Clerk to erase all tapes after period of one year subject to the administration's reviewing said tapes for any particular information they wish to keep. The motion failed for lack of a second. In reply to a question from a member of the audience, Village Manager Majoros reported that it appears there will be no water shortaM during the summer of 1966 and the water study currently unde-way will determine whether or not there will be a problem in 1967. The question of accessibility to the park south of Walnut Lana and west of Tonne Road was deferred for one month pending completion of negotiations between Commonwealth Edison Company and Berthold Nursery for a transfer of leased land. A portion of the land now leased by C. E. Company to Berthold is that needed by the Village for park access. - 4 - Reg. 9-21-65 A meeting was scheduled for 7 p. m., Tuesday, September 28th to discuss the apartment site den city and the petition for a taxi license by the Bensenville Cab Company. The question of the possibility of straightening Landmeier Road was deferred for 3 weeks. President Pahl said he contacted the Chairman of the Roads and Bridges Commission of Cook County.and he will be unavailable for 2 to 3 weeks. Discussion on the garbage rate study was deferred for a period of 3 weeks pending Trustee Garrity's return so he may participate. Trustee Lewis questioned Attorney Hofert as to whether or not there could be an ordinance prohibiting large usage of watbr for processing or air conditioning. Attorney Hofert said that there is authority to limit,the ude of water where there is a need to so do and that this is being done in one or more surrounding municipalities. Village MhYiiger Majoro§ said that thid subject is a part of the water study now being done by Alvord� Burdick & Howson. Trustee Mullen said that trio interviewing and evaluating of candidates for Village Engineer has been completed. It was then moved by Trustee Mullen and seconded by Trustee Lewis that the Board retain the engineering firm of Suhr, Peterson; Peterson & Suhr, Consulting Engineers, 130 North Wells Street, Chicago, as the Village's Engineer: The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Garrity. Whereupon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the hearing adjourned at 10:00 p.m. Eleanor G. Tur Village Clerk APPROVED: D. Pahl P sident - 5 - Reg. 9-21-65