Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 10/12/1965 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 12, 1965, President Jack D. Pahl called the meeting to order at 805 p. mi in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees Answered "PRESENT" - Ronald L. Chernick, George Ci Coney, Thomas A. Garrity, Ralph A. Lewis, George E. Mullen, Charles J. Zettek; "ABSENT" - none. Village Attorney Edward C. Hofert was present at this meeting. It was moved by Trustee Zettek and seconded by Trustee Chernick that the minutes of the regular meeting of October 59 1965 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President 'Pahl extended compliments to the members of the Fire Department for the excellent manner in which they handled an industrial plant fire on Lunt Avenue'the preceding evening. He said that Chief Haberkamp of Mount Prospect and the Battalion Marshall of the O'Hare Fire Department commented on the efficiency of the Village's Firemen at the fire. Regarding the' g-oL 'tracts for the entertainment durinet Ten- C 1 Attorney Hofert said he discussed with t he City Attorney of Rolling Meadows the,manner in which they handled this problem during their celebration last year. He said that a group of citizens undertook the obligation and signed all contracts# that the events cleared the amount of money necessary to cover all contracts and the citizenst groiip,did not incur any personal monetary loss. Attorney Hofert said it would be a questionable legal prooedur6 for the Board to sign or direct other persons to sign contracts for this type of expenditure and he would not advise the Board to do so. Members of the Board will discuss with the Ten-Cennial Committee other possible means whereby the necessary contractural arrangements can be made. The Village Manager, George L. Majoros, read a report, a copy of which is attached hereto and made a part hereof. Following a discussion of item k5 of the Manager's Report, it was decided to refer this to the Village Engineer for a determination as to whether or not Motor Fuel Tax funds can be secured for such work. It was moved by Trustee Lewis and seconded by Trustee Garrity that the Board accept the recommendation of the Village Manager and award the salt bid to Morton Salt Company for salt for the 1965/66 season at a cost of $11 .80 per ton. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney requested the Manager to schedule a meeting of the Board to discuss MFT Projects and priorities of same, and to arrange a meeting of the Board and Centex Corporation officials to discuss the coat of the proposed Clearmont Bridge. Following a brief disscussion on the water study now being conducted by Alvord, Burdick and Howson, Trustee Lewis requested that a completion date be secured from them by the Village Manager. Regarding the recording eauioment for well #2, Mr. Majorca said he is aware of another possible method of achieving the desired result which he wishes to explore, and that the installation of this equipment ties in with the balancing of the entire system which cannot be done until well #1 is back in service. He said that the Layne-Western Company has sent the broken parts taken from this well to the supplier for an analysis. Trustee Mullen requested that the Manager exert pressure on Layne-Western for a reply so that the well can be back in operation at the earliest possible date. - 1 - Reg. 10-12-65 'X- 4 VILLAGE MANAGER'S REPORT OCTOBER 12, 1965 1. Salt Bid The salt bids were discussed with Public Works Department Foreman, Jack Andrews, with respect to past performance by the respective companies. On the basis of good quality and delivery service in past years I recommend - That the salt bid be awarded to one of the low bidders, Morton Salt Company for $11.80 per ton, 2, Personnel Policy A revised draft of the proposed personnel rules has been distrib- uted to the department heads as well as yourselves today for any additional comment. If none are received before next Tuesday, I will have the rules typed in final form and An appropriate cover prepared so that upon your final Acceptance by resolution they may be immediately distributed to all our present employees. 3. Tractor Bid The apparent low bidder is expected to demonstrate his tractor- loader- backhoe tomorrow. A recommendation for purchase will follow this demonstration. 4. Grant Wood Sidewalk The sidewalk in front of the Grant Wood School has been completed. The remaining clean up, backfill and grading is a Village responsi- bility under the terms of the proposal and will be accomplished. by Public Works Department personnel. 5. High School Sidewalk The sidewalk along the Elk Grove High School between Arlington Heights Road and Charing Cross Road is 1,370 feet long. This length represents approximately 343 four by four foot squares. A survey taken yesterday disclosed that 33 squares are damaged. When the building permit for the High School was issued the Resi- dent Architect and our Building Inspectors made a note of the location of all the cracked sidewalk squares to insure proper credit against the public property replacement bond. This survey appears to indicate that as many as 22 squares were cracked at that time. Consequently, the High School general contractor may be responsible for replacement of only 11 squares out of the 343 possible. If we assume the same unit prices as the Grant Wood School project,- then the estimated cost to the contractor will be $104, and the estimated cost to the Village will be $3,134. I do not feel that the Village can afford. this kind of expenditure at this time and therefore recommend against moving the sidewalk. Building Inspector, Albert Walla, read a report for the month of September 1965 stating that 33 permits were issued for a construction value of $1 ,122,000.00 and that the building inspection fees collected totaled 35,914,05. Mr. Walla invited the members of the Board to attend the annual meeting of the Northwest Building 0£ficials Conference which will be a luncheon meeting,at the Maitre�d Restaurant on October 21st, Police Chief Harry,.P,, Jgnkins distributed copies of a report recommending that a crosi ns guard be employed for the Mark.Hookina School and that "School Zone" signs be placed in designated areas around the School, and "NO PARKING OR STANDING AT ANYTIME" gigne be posted in front of the school property which faces Shadywoad Lane. No action, was required.by the Board on the employment of a crossing guard since this was provided for in the working budget for this year. Chief Jenkins then read a report of the activities of the Police Department for the month of September 1965 and a Sp6oial Report of his attendance at the 72nd Annual Conference of the International Association of Chiefs of Police in Miami &each, Florida from October 2nd through October 7th. These reports will be 6A file in the Clerk's office. It was moved by Trustee Garrity and seconded by Trustee Coney that the Board authorize the disbursement of 425�7e0411 from the General Corporate Account and $11 ,450.29 from the Water and Sewer Department Operating Account in payment of the invoice's listed on the Accounts Payable Warrant presented, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -,Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney said that copies have been given to Board members of the Waterworks and. Sewerage Fund audit report. prepared by Arthur Andersen & Company, for the fiscal year ended April 30, 1965 and that the General Corporate .audit report will be received shortlyt Trustee Coney said that when the water study report is received that he, Mr. Majoros and Mr. Rooney will meet with the auditors to discuss. the results of the last fiscal year. Trustee Garrity said he would like to attend that meeting. Trustee Coney reported that the Treasurers Annual Statement was prepared and published in the October 7th issue of the Elk Grove Herald and Du Page County Register and that certified copies of the Statement and affidavits of publication will be filed by the Clerk with the Du Page County Treasurer, the Cook County Treasurer and the Elk Grove Township Collector after which time tax monies will be released to the Village. The Clerk read a report of the Plan Commission dated October 6th stating that they have approved the preliminary and final plats of Centex Industrial Park Unit 104. It was moved by Trustee Garrity and seconded by Trustee Zettek that the Board adopt Resolution No. 55-65 entitled "RESOLUTICN OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT 104". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Lewis questioned the progress of the 701 program, and Mr. Majorca replied that on October 20th Tec-Search will meet with the Plan Commission to present a revised draft of the zoning ordinance. Mr. Tom Rbttenbacher, Chairman-of the Electrical Commission. read a report on the 61st annual meeting of the Western Section of the International Association of Electrical Inspectors held in Minneapolis on September 19th through the 22nd. This report will be on file in the Clerk1s office. Mr. Rettenbacher also reported that the suburban chapter of the. I.A.E.I. met in the Village Hall on October 1st - 2- Reg. 10-12-65 at which time the membership was briefed on the changes in the new code by the code-making panel members. Mr:. Rettenbacher also stated that the _ Electrical Commission met on October 8th to discuss the new code and suggestions for changes and that following their next regular monthly meeting they should have firm recommendations in this "regard. At this time (9:25 p.m.) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 9:39 P. m., and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "ABSENT" - none. The Clerk reported receipt of: 1 . The preliminary and final plats of Centex Industrial Park North Unit II and that copies have been forwarded to the Plan Commission for their recommendation to the Boardi 2. From Engineer Fletcher of copies of an article which appeared in the Peoria newspaper on water Ac rates in the nearby communities. Copies of this have been given to Board members. 3. Notice from the Zoning Board of Appeals of Cook County of a public hearing to be held on October 26th at 10:30 a.m. in Room 535 of the County Building, Chicago, on proposals to amend the terms of the Cook County zoning ordinance 66 as to facilitate residential Planned Development special uses and preserve more open space in residential developments. The Clerk stated that she called the Secretary of the Zoning Board and requested a copy of the proposed amendments and upon its receipt it will will be given to Board members for review prior to the hearing. 4. Notice from the State Department of Revenue of sales tax to be remitted to the Village for the month of July 1965 in the amount of ;312,818.76, Copies were distributed of proposed ordinanceg prepared by Attorney Hofert pursuant to the Boards's direction, relating to the sale of food and beverages on public ri.�a�hts-of-way and reinstating the first rule for ordinances. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt Ordinance No. 409 entitled "AN CR.DINANCE PROHIBITING THE SALE OF FOOD AND BEVERAGES CN PUBLIC RIGHT-CF-WAYS IN AREAS ZONED MANUFACTURING AND PUBLIC RIGHT-OF-WAYS ADJACENT THERETO". Attorney Hofert said thatibe present licensed vendors will be notified of this ordinance, if passed, and that the manufacturers will notify the Village of those vendors whom they will permit on their premises, and that if those not so indicated enter the premises they will be arrested for trespassing upon complaint to the Police Department by the property owner. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"- none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek arra seconded by Trustee Mullen that the Board adopt Ordinance No. 410 entitled "AN ORDINANCE REINSTATING THE FIRST READING RULE". Following discussion, the words "Pres'ident and" were stricken from the text of the ordinance for the purpose of clarification. - 3 - Reg. 10-12-65 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; 'INAY" - none; "ABSENT" - none, Whereupon the President declared the motion carriedi No action was taken on the request for adtiveway wider than that permitted by the terms of the Municipal Code at the York Building, pending a recommendation from the Du Page County Highway Departmett: Mr. Majorca said that he has secured comments from the Police Chief acid from Tec-Search. The question of increased density at the:avartment site mck near Elk Grove Boulevard and Kennedy Boulevard was referred to Tec-Search for consideration in the preparation of the comprehensive toning ordinance. The Board then discussed the Presidents October 5th report wherein recos'.mendations were made (1 ) to eliminate the present standing committees as set forth in the Municipal Code and (2) that in addition to the Public Relations & Personnel Committee whose membership is the entire Board, that a Government Operations Committee and a Communications Committee be established as standing committees. It was moved by Trustee Zettek and seconded by Trustee Chernick that all present standing committeedi with the exception of the Judiciary, Planning and Zoning Committee, be deleted from Section.2.209 of the Municipal Code. The foregoing motion was voted upon with the interpretation and understanding of the Board that the Public Relations and Personnel Committee is not a standing committee since its membership is made up of the entire Board. The President directed the Clerk to call the roll on the motion and upon the roll being called 'the following Trustees answered "AYE" Chernick, Coney, Lewis; Zettek "NAY" - Garrity, Mullen; "ABSENT" - none. Whereupon the President declared the motion carried. A motion made by Trustee Chernick to direct the Village Attorney to prepare. an ordinance in conformity with the Boards wishes as set forth in the above motion was not seconded or recognized following a question by Trustee Zettek and a reply by Attorney Hofert to the effect that he interpreted the previous motion as a direction to prepare the ordinance and that a separate motion to so direct him would not be required; A meeting of the entire Board was scheduled for 7:30 p, m, Tuesday, October 19th to discuss the compensation for the new Village Engineer (Suhr, Peterson, Peterson & Suhr). Trustee Lewis questioned the Board's wishes as to an appearance by a member of the Board at the public hearing to be conducted by the Plan Commission on October 27th regarding re-zoning property on the east side of Tonne Road from M-2 to M-1 . It was moved by Trustee Zettek and seconded by Trustee Garrity that the Board _ authorize Trustee Lewis to appear as cc-petitioner, representing the Village, at the M-1 rezoning hearing before the Plan Commission on October 27th, 1965. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Village Manager Majorca reported that the Fire Department rescue truck has been received and that in order to expedite the receipt of the title thereto, it will be necessary to approve payment for the vehicle. This invoice was nct listed on the accounts payable warrant, approved previously at this meeting, since the invoice was not received in sufficient time. -4 - Reg. 10-12-65 It was moved by Trustee Lewis and secehded by Trustee Garrity that the Board authorize the disbursementof $11 ,178/04 from the General Corporate Account, payable to the Gerstenslager Company in payment for the rescue truck.. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trusteed answered "AYE" - Chernick, Coney, Garrity, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the k4ARAft adjourned at 10:24 p. m. meeting Eleanor G. Turner"/ Village Clerk APPR WED: D. Jack jr P4hl Presi en 5 - Reg. 10-12-65