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Home My WebLink AboutAGENDA - 07/15/2003 - VILLAGE BOARD Next ORD: 2944 (2945) Next RES. 44-03 (48-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 15, 2003 1. Call to Order 2. Invocation (Rev. Ted Czarnecki, Deacon) Queen of the Rosary Parish) 3. Approval of Minutes of June 17, 2003 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: June 30, 2003 / $ 381, 913. 75 July 15, 2003 / $1,252, 002. 01 6. CONSENT AGENDA A) Consideration of a petition from John K. Barry, 609 Chelmsford, to grant a variation to Section 8-12B-1-ID, Easements, of the Municipal Code to allow for the construction of a garage addition that will encroach 2 feet into the required 7.5 foot easement. (There are currently no Village-owned utilities in this easement. Com Ed, Nicor, SBC, and Comcast have granted written permission to utilize the easement. The Village will reserve the right to utilize the easement at a later date with restoration limited to its existing state prior to the construction of the garage. A recommendation is attached from the Director of Engineering & Community Development. ) B) Consideration to increase an existing communications equipment maintenance contract with Chicago Communications of Elmhurst, Illinois in the amount of $877 to include 14 Village-owned RCH 3000 radios utilized by various Departments. (The warranty recently expired on these 15 radios and the village places all of its radios on a maintenance contract. The total maintenance contract will be $36, 034 with this addition. Sufficient funds are budgeted and available for this purpose. ) C) Consideration of a petition from Dharmendra K. Patel to grant a variation to Section 8-128-1-1D of the Village Code to permit the construction of a detached garage that will encroach 3 feet into the required 10-foot utility easement at 191 Basswood. Agenda for VB Meeting 07-15-03 2 (Commonwealth Edison, SBC and Comcast have all granted written permission to allow the garage structure to encroach into the utility easement. The Village has an 8" perforated drain tile in the easement, but the drain tile is outside of the construction area. (A report from the Director of Engineering & Community Development is attached, recommending the granting of the variation subject to the Village retaining the right to use the easement at any later date with restoration limited to its existing state prior to the garage construction.) D) Consideration to award a contract to Engineered Fluid, Inc. , Centralia, Illinois to design and furnish a water transfer station at Well Site #14 at a total cost not to exceed $87, 730, from the Water & Sewer Fund. (The proposed station will deliver water from the east water zone to the west water zone at I-290 and Devon Avenue. The recommended firm met all of the specification requirements at the lowest proposed rate, including modifications due to a watermain leak found under I-290. With this leak, a pressure relief valve may be needed on a temporary basis until a final solution can be implemented by Public Works. If the valve is not needed, the contract will be reduced by $6,300. (Engineered Fluid received solid reference checks. Additional funds are budgeted and available in the Water Fund for these items. (A report from the Director of Public Works recommending approval is attached. ) E) Consideration to replenish the first $500, 000 from the O'Hare Legal Defense Trust Fund by utilizing proceeds from the ICRC Fund. (This agenda item allows the use of ICRC funds as needed to replenish the Trust Fund) . F) Consideration to increase the FY 2002-2003 Budget as follows: ■ Emergency Management Fund increase by $5, 850 • Grove Mall Redevelopment Fund increase by $750 • Devon Rohlwing Redevelopment Fund increase by $306, 700 Agenda for VB Meeting 07-15-03 3 (These increases pertain to last year's budget. For the Emergency Management Fund, the contracted maintenance repairs to the Emergency Operations Center communications system exceeded the original cost estimates to perform the work. (The Grove Mall TIF Fund includes the actual costs for the annual audit and TIF reporting which exceeded the budget estimate. (Finally, the Devon/Rohlwing TIF Fund needs to be adjusted to reflect the actual costs associated with legal services, tenant relocations, utilities, and property maintenance. All of these costs are TIF reimbursable. The property was sold on May 1, 2003. ) G) Consideration to adopt Resolution No. 44-03 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2525 Arthur Avenue, Elk Grove Village, Illinois (Clingan Steel, Inc.) . (Clingan Steel is applying for Class 6B property status pursuant to the aforementioned ordinance. (Cook County administers this program to encourage private investment in the County, and if approved for 6B status the property assessment for the properties is reduced from 369- to 169-. The building is specifically designed for a steel company. (A report from the Economic Development Coordinator and a letter from the property owner are attached.) H) Consideration to adopt Resolution No. 45-03, authorizing the Mayor to execute an amendment to a joint agreement (Resolution No. 20-03) between the Village, Illinois Department of Transportation, and Cook County Highway Department for the Nerge Road Improvement. (The Village's share of the project was reduced due to the State of Illinois paying a higher portion of the total cost for the Nerge Road Improvement project. The amended agreement reflects the Village reducing its costs by $90, 004. (A report from the Director of Engineering & Community Development recommending approval is attached. ) I) Consideration to adopt Resolution No. 46-03, authorizing the Mayor to execute a Use of Funds Intergovernmental Agreement between the Village and the Elk Grove Village Public Library. Agenda for VB Meeting 07-15-03 4 (The Resolution covers the utilization of the Library's $100, 000 in funding for the Village's trust fund to prevent the City of Chicago from taking the tax base of the Village and Library) . J) Consideration to adopt Resolution No. 47-03, authorizing the Mayor to execute a Use of Funds Intergovernmental Agreement between the Village and the Elk Grove Park District. (The Resolution covers the utilization of the Park District's $50, 000 in funding for the Village's trust fund to prevent the City of Chicago from taking the tax base of the Village and Park District) . (The agreement will be distributed prior to the Village Board meeting. ) K) Consideration to adopt Ordinance No. 2944, (attached) amending the No Parking Sections of the Village Code to allow the parking of vehicles on West Glenn Trail from the Link School driveway north to the Village well property for 15 minutes on School Days for the purpose of picking up and dropping off school children, and to prohibit parking on Schirra Circle on school days except that residents and bonafide guests of Schirra Circle may continue to park on Schirra Circle. (This ordinance is the culmination of discussion between the Village, Park District, and School District 54, to resolve parking concerns at Link School. The ordinance allows parking on West Glenn Trail for the pick- up and drop-off of children at an area away from the school building. This same approach was successfully utilized on Westview Drive at Clearmont School. (In addition, many parents park on Schirra Circle to pick-up or drop-off children attending Link School. The change to allow parking on West Glenn Trail should alleviate the parking issue on Schirra Circle and in the area of the school. Therefore, parking is to be prohibited on Schirra Circle for parents picking up children, but residents and guests of Schirra Circle may continue to park vehicles on Schirra street. ) Agenda for VB Meeting 07-15-03 5 7 . REGULAR AGENDA A) Consideration of a request to grant a sign variation at the Regency Square Apartments as follows: ITEM PROPOSED PERMITTED VARIATION Free-Standing 1 Not 1 Identification Permitted Sign Sign area 1 @ 29 sq.ft.per face (58 sq. ft. total) Precast concrete sign panel, double-faced Note: A variation was granted or two monumen signs a the entry of the complex on April 22, 2003. These are consistent in style and d€cor with the proposed signage. (The petitioner is requesting to erect a 29 square foot per face, double-faced, monument style sign on Perrie Drive. This style of sign is not permitted in residential areas but are typically included as part of the initial subdivision approval. (Regency Square is being converted from apartment rental units to owner-occupied condominium units. (The Director of Engineering & Community Development recommends approval of the request as the proposed signage will better indicate the location of the sales office and the signage will aesthetically enhance and constitute a positive step towards revitalizing the area under the conversion project. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Heat Alarms 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste Agenda for VB Meeting 07-15-03 6 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 Policies, Procedures, and Programming 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-2- Public hearing for an amendment to Special Use Permit and revision to approved site plan for Regency Square apartment development for construction of three condominium buildings located north of Landmeier Road, east side of Perrie Drive (PH 7-2-03) (cont'd. 8-6-03) b) PC Docket 03-3 - Public Hearing for a Text Amendment to the Zoning Ordinance pertaining to office and retail outlet use within an industrial zoned district (PH 7-16-03) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-4 - Public hearing for VARIATION to allow construction of a third car garage addition that would encroach approximately 3.4 feet into required 9.4 foot side yard at 498 Franklin Lane (PH 7-8-03) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS Agenda for VB Meeting 07-15-03 7 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8) Addendum to Regular Village Board Agenda July 15, 2003 8 :00 P.M. 6. CONSENT AGENDA (continued) L) Consideration to authorize a public hearing before the Plan Commission to consider a site plan revision for the Devon Commons Redevelopment. (This development at Devon and Rohlwing will include the construction of a Country Inn & Suites hotel . The approved site plan includes a three-story hotel, and the petitioner now proposes to construct a four-story hotel . (Plan Commission review is required to consider this plan revision. (With authorization from the Village Board, a public hearing will be scheduled before the Plan Commission. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8)