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HomeMy WebLinkAboutAGENDA - 08/12/2003 - VILLAGE BOARD Next ORD: 2945 (2947) Next RES. 49-03 (53-03) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING August 12, 2003 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of July 15, 2003 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: July 31, 2003 / $629, 025.24 August 12, 2003 / $1, 082. 062. 64 G. CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Bill Pankiw, owner of record, to rezone property at 1461 Busse Road from I-2 Industrial to B-3 Automotive Oriented Business, and to grant a lot size variation to reduce the permitted lot width to 143 feet. (The petitioner is owner of Bill's Village Marathon, 1501 Busse Road, as well as the neighboring property, 1461 Busse Road. 1461 Busse is the former ^Busse News" building. A petition has been filed to rezone 1461 Busse to the B-3 zoning classification. In addition, the Village requires a minimum lot width of 150 feet, and a variation petition has been submitted because the width of the subject lot is 143 feet. (Staff has completed a preliminary review of this petition, and no objections have been noted. (With authorization from the Village Board, a public hearing will be scheduled before the Plan Commission. B) Consideration to award a contract to the lowest responsive and responsible bidder, Ciosek Tree Services, Lombard, IL to provide labor and materials to remove dead or diseased parkway trees at a total contract amount not to exceed $18,875. 00 (Bid documents were obtained by eight contractors, of which four submitted bids. Upon review of the bids submitted, Ciosek Tree Services was determined to be the lowest responsive and responsible bidder. (Ciosek has satisfactorily performed this work for several other municipalities. The contract includes an estimated 40 parkway trees in the Village. (Adequate funds are budgeted and available for this purpose. Agenda for VB Meeting OS-12-03 2 (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) C) Consideration to award a blanket contract to fund printing services for production of Village newsletters to Creekside Printing, Elgin, IL in a total amount not to exceed $11, 000. 00, for a contract period September 1, 2003 through August 31, 2004. (Requests for Proposals were recently solicited for production of Village newsletters. A total of five proposals were submitted, and upon review of the proposals, Creekside Printing was determined to have submitted the most responsive and lowest cost proposal . (The Village's annual contract includes the production of three Elk Grove Villager" newsletters and three "Business Matters" newsletters. Creekside Printing has extensive experience in designing and producing municipal and park district publications. Current clients include the Village of Arlington Heights, City of Rolling Meadows, Elgin Chamber of Commerce, and the Elk Grove Park District. (Adequate funds are budgeted and available for this purpose. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) D) Consideration to award a contract to the lowest responsive and responsible bidder, Prime Construction, Inc. , to perform the 2003 Drainage Improvement Project in a total contract amount not to exceed $114, 015. 00 (Bid documents for this project were obtained by seven contractors, of which three submitted bids. Upon review of the bids submitted, Prime Construction was determined to be the lowest responsive and responsible bidder. (Bid documents for this project were obtained by seven contractors, of which three submitted bids. Upon review of the bids submitted, Prime Construction was determined to be the lowest responsive and responsible bidder. (Prime Construction performed the 2002 Drainage Improvement Project and has completed projects for School District 59. The quality of their work has been determined to be exceptional. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration to award a contract to Aries Industries, Sussex, WI to provide sewer televising equipment, and associated software and training services at a total cost not to exceed $122, 062. 00 from the water & Sewer Fund. Agenda for VB Meeting 08-12-03 3 (The FY 03/04 Budget includes funding to acquire a sewer televising system. Requests for Proposals were submitted by six manufacturers, and after extensive review, Aries Industries was determined to have the best system design and technology for this purpose. (The equipment proposed by Aries can provide a longer distance of televising with an improved picture quality, and the software was determined to be the most user- friendly. (Adequate funds are budgeted and available in the Water & Sewer Fund. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration of the following: • To rescind a contract previously awarded to Robi Excavating for the Busse Road Transit Corridor Sidewalk and Bus Shelter Improvements; • To award a contract to Compobasso Construction Company, Elgin, IL, the second lowest bidder, for the Busse Road Transit Corridor Sidewalk and Bus Shelter Improvements in a total contract amount not to exceed $1, 063,302. 05; and to increase the ICRC budget by $160,952 to fund this work. (The Village Board awarded this contract to the low bidder, Robi Excavating, at the June 17th meeting. This contractor subsequently was not able to secure necessary contract bonds, which is cause for cancellation of the awarded contract. (The second low bidder, Campobasso Construction Company, has accepted .the opportunity to construct this improvement. Compobasso's bid amount of $1, 063,302. 05 is below the Engineer's estimate of $1, 111,384.55 for this project. (This project will be funded through the State's Operation Green Light Program, which reimburses the Village 100$ of construction costs up to $1, 010, 000. Remaining costs would be funded by the ICRC Fund. (A budget increase in the amount of $160, 952 will be needed for the ICRC Fund to fund this project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 08-12-03 4 G) Consideration to adopt Resolution No. 49-03 (attached) authorizing the Mayor and Village Clerk to execute an agreement for use of funds between the Village of Elk Grove Village and Elk Grove Township for the Legal Defense Fund. (The Elk Grove Township Board of Trustees agreed on May 27, 2003 to contribute $25, 000 toward the Village's Legal Defense Trust Fund to challenge the condemnation of land in Elk Grove Village by the City of Chicago. H) Consideration to adopt Resolution No. 50-03 (attached) authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Elk Grove Village and the Forest View Fire Protection District and rescinding Resolution No. 13-99 (previous agreement) . (This agreement revises the rates for Fire and Ambulance service in accordance with the increases approved by the Village Board on June 17, 2003. The revised rates are effective November 1, 2003. (The Forest View Fire Protection District has executed the agreement as written. (A report from the Director of Finance is attached. ) I) Consideration to adopt Resolution No. 51-03 (attached) authorizing the Mayor and Village Clerk to execute a Reimbursement Agreement between the Village of Elk Grove Village and the Cook County Highway Department (Devon Avenue Widening) . (Construction on the widening of Devon Avenue from Busse Road to Elmhurst Road began in June. This project necessitates the relocation of the existing 12-inch Village water main located along the north side of Devon Avenue adjacent to the Sanfilippo detention pond, which will be done by the County's contractor. The Village will be responsible for reimbursement of the cost of the relocation, estimated at $97, 715.38. (Adequate funds are budgeted and available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt Resolution No. 52-03 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2350 Lunt Avenue Agenda for VB Meeting 08-12-03 5 (MJ Investment, LLC is the petitioner and contact purchaser of the Circuit Systems building. A significant number of improvements and equipment were abandoned in the building, which require removal. In addition, the building is in need of repair, and has stood vacant for a period exceeding 12 months. (The Class 6B status reduces the property tax assessment from 36$ to 16* of fair market value. (A report from the Economic Development Coordinator, recommending approval, is attached. ) K) Consideration to adopt Ordinance No. 2945 (attached) granting a variation of Section 3-7:D.1 and Section 7-1 of the Zoning Ordinance pertaining to setback regulations for principal structures and a variation of Section 8-12B-1-1D of the Municipal Code pertaining to structures in existing easements to permit the construction of a garage addition that would encroach approximately 3.4 feet into the required 9.4 foot side yard on property located at 498 Franklin Lane, Elk Grove Village. (This item was discussed at the July 15 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) L) Consideration to adopt Ordinance No. 2946 (attached) providing for the issuance of not to exceed $7,250, 000 General Obligation Refunding Bonds, Series 2003B, of the Village of Elk Grove Village, Cook and DuPage Counties, Illinois, and providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds. (This item authorizes the sale of bonds as approved by the Village Board at the February 12 Board meeting to refund the outstanding 1993 general obligation bonds. In taking advantage of lower interest rates, estimated up- front savings total $452, 000 for the Capital Projects Fund. (The bond sale is scheduled for August 181h and closing on September 3rd of this year. (A report from the Director of Finance is attached. (The full copy of the 30-page ordinance is on file with the Village Clerk) . 7 . REGULAR AGENDA A) Consideration to approve a sign variation to Home Depot, at Biesterfield and Meacham Road as follows: Agenda for VB Meeting 08-12-03 6 ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION Freestanding Identification 2 1 1 Signs Area of Sign 140 Sq.Ff.per Face 96 Sq.Fl.per Face 44 Sq.Ft per Face 280 Sq.Ft.Total 192 Sq.FI.Total 88 Sq.FI.Total 46%Increase Height of Sign 26 Feel 18 Feet 8 Feet 44%Increase (Home Depot's two proposed free-standing signs will be in the same location as the existing Super Kmart signs. The proposed signs are sized to accommodate the identification of Home Depot and a future sub-tenant. (Both Home Depot and their sign manufacturer, Jones Sign, have expressed interest in addressing any concerns with the illumination of the signs, and have offered possible solutions should any concerns arise. (For comparison, the proposed signs are 218" shorter and 104 square feet per face smaller than the existing pylon signs at Strawberry Hill Plaza across the street from the Home Depot site. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of a sign variation for Charter One Bank in the Elk Grove Town Center to install temporary signage as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION Ten ponny Signs Two Not Permitted One (Bannealsigns are at vinN materiao Sign Area 2 Single Sided @ 30 Sq.Ft per Face (60 Sq.Ft Totao (Charter One Bank is requesting to advertise their "Totally Free Checking" service by installing two 30 square foot vinyl signs at their Town Center location. One sign is to be installed on the north side of the building and the second is to be installed on the south side of the building. (Village Board authorization is needed because temporary signs are prohibited in the Westerfield and Arlington Heights Road corridor. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 08-12-03 7 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Heat Alarms 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIALICOMMERCIAL REVITALIZATION COMMISSION - Trustees LissnerlPetri a. HigginslOakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well SiteslStreet Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-2- Public hearing for an amendment to Special Use Permit and revision to approved site plan for Regency Square apartment development for construction of three condominium buildings located north of Landmeier Road, east side of Perrie Drive (PH 7-2-03) (cont'd. 8-6-03) b) PC Docket 03-3 - Public Hearing for a Text Amendment to the Zoning Ordinance pertaining to office and retail outlet use within an industrial zoned district (PH 7-16-03) c) PC Docket 03-4 - Public Hearing for an amendment to previously approved variations by increasing the height variations; number of stories; and number of parking stalls located at the northeast corner of Devon Avenue and Rohlwing Road. (PH 8-20-03) d) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the Construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03) Agenda for VB Meeting 08-12-03 8 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-4 - Public hearing for VARIATION to allow construction of a third car garage addition that would encroach approximately 3.4 feet into required 9.4 foot side yard at 498 Franklin Lane (PH 7-8-03) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY - a) Direct the Attorney to prepare an ordinance granting a variation to the zoning ordinance to allow construction of a third-car garage addition that would encroach approximately three and one-half feet into the required nine and one-half foot side yard at 498 Franklin Lane. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8) Addendum to Regular Village Board Agenda August 12, 2003 8:00 P.M. 6. CONSENT AGENDA (continued) M) Consideration of a request (attached) from the Queen of the Rosary Parish for the following items associated with the "Bistro on the Boulevard" fundraising event to be held on September 19 and September 20, 2003: • To issue a Class A liquor license for this event; and • To waive the liquor license fee and all fees incidental to the event. (It has been past practice of the Village Board to waive permit fees for-not-for-profit agencies. The fee amount for the Class A liquor license is $2,500. 00 (A report from the Village Clerk is attached. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Ingebrigtsen, Schmidt, Knickerbocker, Vadopalas, Walsh (8)