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HomeMy WebLinkAboutAGENDA - 09/09/2003 - VILLAGE BOARD Next ORD: 2947 (2949) Next RES. 53-03 (54-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 9, 2003 1 . Call to Order 2. Invocation (Rev. Gregory S. Gerth, Elk Grove Baptist Church) 3. Approval of Minutes of August 12, 2003 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: August 31, 2003 / $329, 054.34 September 9, 2003 / $1,260, 416. 14 6 . CONSENT AGENDA A) Consideration of a request (attached) to install a temporary banner sign at the Dominick's store at the Elk Grove Town Center. (Dominick's is requesting approval to install an 8- foot wide, 4-foot high vinyl banner on the front wall of their building. The banner will promote "Dominick's Pizza Day" for a period of 30 days. (The total area of the banner is 32-feet, which is permitted under the Village's sign regulations. Village Board authorization is needed because the location is in the Elk Grove Town Center. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration to authorize a public hearing before the Plan Commission to consider a rezoning and special use petition of Bethlehem Temple Missionary Baptist Church to operate a church at 1030 Nerge Road. (Bethlehem Temple Missionary Baptist Church is the owner of the above-referenced property, currently zoned B- 2 Business. This is the former Kindercare site. (With authorization from the Village Board, a public hearing will be scheduled before the Plan Commission as their schedule permits. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Eugene A. De St. Aubin & Brothers, Inc. , Kirkland, IL to furnish and plant a total of 150 shade trees in a total contract amount not to exceed $39, 600. 00. Agenda for VB Meeting 09-09-03 2 (Bid documents were obtained by eight potential bidders, of which five submitted bids. Upon review of the bids submitted, Eugene A. De St. Aubin's was determined to be the lowest responsive and responsible bidder. (The contract is awarded at unit prices of $254. 00 (Group A) and $274 . 00 (Group B) per tree. Group A includes maple and ash varieties, Group B includes oak varieties. (This vendor has agreed to offer favorable pricing to residents under the Village's Residential Tree Planting Program, at a unit cost of $289. 00 (Group A) and $309. 00 (Group B) per tree. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) D) Consideration of the following: • To waive the formal bidding process; • To award a contract to Air One Equipment, Schaumburg, IL for four Pemaire Supplied Air Breathing Systems (SOBA) with MMR units manufactured by Mine Safety Appliance, In. , (MSA) in an amount not to exceed $7, 424. 00 at a unit cost of $1, 856. 00; and • To award a contract to Air One Equipment, Schaumburg, IL for five Orion-4 Gas Meters manufactured by MSA in an amount not to exceed $9, 575. 00 at a unit cost of $1, 915. 00. (The FY 03/04 Budget includes replacement of four SCBA equipment and five gas meters for the Fire Department. (The Fire Department is standardizing on equipment manufactured by Mine Safety Appliance, Inc. (MSA) . Air one Equipment is the exclusive territorial distributor for MSA products. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) E) Consideration to renew an existing contract with Holiday Designs, Inc. , Streamwood, IL for the annual holiday lighting service in a total contract amount not to exceed $35, 616. 00. (This contract was originally bid in FY 2000/01 with the option to renew for up to four additional one-year periods. Agenda for VB Meeting 09-09-03 3 (Holiday Designs has provided excellent service in past years. The Clock Tower and Veterans Memorial Park have been added to the contract, which also includes decoration of the Village Green area and the Municipal Complex. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to authorize payment to Planning Resources, Wheaton, Illinois for landscape installation oversight and punch-list development services concerning the valley Crest landscaping contract in the amount of $14, 334 . 14 to be paid from the Residential Enhancement Fund. (Valley Crest landscaping is installing plant material in accordance with the landscape plan developed by Planning Resources as the Village's landscape architects. Planning Resources is utilized to review the plantings upon installation, prepare necessary documents for the Village concerning the need for any replacement landscape or warranty services, and provide follow-up inspection following replacement for recommendation on the acceptance of the landscaping. ) (Planning Resources recently completed the punch-list on the project. The cost for this service exceeded $10, 000; therefore, Village Board authorization of the payment is required. (Sufficient funds are budgeted and available for this expenditure in the Residential Enhancement Fund. ) G) Consideration of the following: • To waive the formal bidding process; and • To confirm the Village Board's prior authorization to award a negotiated purchase contract to Four Seasons Display, McHenry, IL to furnish and deliver ten steel arches at a total cost not to exceed $22, 000. 00 from the Residential Enhancement Fund. (Four Seasons Display submitted a proposal to provide 10 steel arches to serve as holiday decoration along Wellington Avenue. The arches will be installed and decorated with holiday lights, and will include the illuminated message of "Seasons Greetings" on the outer- most arches. A second contractor submitted a proposal to install plastic arches, which were determined to be less sturdy and shorter life span than the steel arches. Agenda for VB Meeting 09-09-03 4 (Four Seasons Display is the supplier of the Village's banners along Biesterfield and Arlington Heights Road, and had provided exceptional service in the past. (Adequate funds are available in the Residential Enhancement Fund for this purpose. ) H) Consideration of the following: To award a contract to SBC for video conferencing equipment in the amount of $97, 876. 85 plus shipping to be funded by the FEMA grant; To adopt Resolution # 53-03, authorizing the execution of a water tower lease agreement with Data Flo to provide high speed data services throughout the Village; and, To increase the Capital Projects Fund in the amount of $118, 000 to allow for the expenditure of the FEMA grant funds and required Village match. (The Fire Department obtained a grant to develop a video conferencing training program in the amount of $99, 162 and the Village is required to provide a 10a match. This program is intended to increase productivity and reduce costs of firefighter training. To transmit the video training, the Village needs to enhance its wireless network. The current network was not designed for Video broadcasts. ) (Data Flo approached the Village about utilizing our I-290 and Pratt Water Towers to install high speed, wireless data antennas. During our discussions, Data Flo offered to install the Village's network for the video training. In addition, Data Flo will install a high speed wireless network to be owned by the Village, provide full T-1 Internet services for the Village at a cost savings of $5, 000 per year, maintain the network for the Village, and allow for homeland security upgrades such as wireless remote security cameras. ) (The purchase and installation of the Village's high- speed network is valued at over $40, 000. Data Flo is waiving all of its labor costs, and the FEMA grant (with required Village match) will cover most of the Village's equipment costs. The video training grant expenditure is not included in the current budget. An increase to the Capital Project Fund in the amount of $118, 000 will cover the FEMA grant, required Village match, and some additional funding for the Village to purchase wireless equipment. ) (Reports from the Assistant Village Manager and Fire Chief, recommending approval, are attached. ) Agenda for VB Meeting 09-09-03 5 I) Consideration to adopt Ordinance No. 2947 (attached) amending Section 7-E:3B, Retail Sale of Merchandise, by adding Office Uses as an eligible primary building or structure concerning retail sales. (This item was discussed at the August 12, 2003 Village Board meeting, and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) J) Consideration of Ordinance No. 2948 (attached) granting a Special Use permit to Collections, Etc. , to permit up to 35% of the floor area of their principal building to be used for retail sale of merchandise for property located at 2525 Busse Road, Elk Grove Village. (This item was discussed at the August 12, 2003 Village Board meeting, and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Heat Alarms 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14 . YOUTH COMMISSION - Trustee Prochno Agenda for VB Meeting 09-09-03 6 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) Plat of Subdivision - 2301 Estes - (A.L.B.S. Resubdivision) ; Plan Commission recommends approval . b) PC Docket 03-4 - Public Hearing for an amendment to previously approved variations by increasing the height variations; number of stories; and number of parking stalls located at the northeast corner of Devon Avenue and Rohlwing Road. (PH 8-20- 03) c) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the Construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03) d) PC Docket 03-6 Public Hearing to consider the petition of KCN Development Corporation for an amendment to the Special Use Permit and revision to the approved site plan for Regency Square Apartments to construct 3 condominium buildings on vacant land located north of Landmeier on the east side of Perrie Drive (PH 9-10-03) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-4 - Public hearing for VARIATION to allow construction of a third car garage addition that would encroach approximately 3 . 4 feet into required 9. 4 foot side yard at 498 Franklin Lane (PH 7-8-03) b) ZBA Docket 03-5 - Variation to allow the construction of a third car garage addition that would encroach approximately 2. 3 feet into the required 15 foot corner lot side yard set back at 1721 Baltimore Drive (PH 8-28-03) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY - a) Direct the Attorney to prepare an ordinance for a Text Amendment to the Zoning Ordinance pertaining to office and retail outlet use within an Industrial Zoned District. b) Prepare an ordinance granting a Special Use Permit to Collections Etc. (2525 Busse Road) to operate a retail use in conjunction with the revision to the Zoning Ordinance. Agenda for VB Meeting 09-09-03 7 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (B) Addendum to Regular Village Board Agenda September 9, 2003 8: 00 P.M. 6. CONSENT AGENDA (continued) K) Consideration of a request (attached) from the Elk Grove Historical Society to waive the Village's caterer business license fee for the Pioneer Day Festival to be held on Sunday, September 14, 2003. (The fee for this business license is $100. 00. (It has been past practice of the Village Board to waive such fees for other units of government. (A report from the Director of Finance is attached. ) c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Ingebrigtsen, Schmidt, Knickerbocker, Vadopalas, Walsh (8)