HomeMy WebLinkAboutAGENDA - 11/18/2003 - VILLAGE BOARD Next ORD: 2963 (2964)
Next RES. 60-03 (61-03)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
November 18, 2003
1. Call to Order
2. Invocation (Rev. Stephen Somogye, Pastor, Shinnyo-En Temple)
3. Approval of Minutes of October 28, 2003
4. Mayor and Board of Trustees, Report
5. Accounts Payable Warrant: $ 120,188.49 / 10/31/03
$1,183.538.95 / 11/18/03
6 . CONSENT AGENDA
A) Consideration of a request (attached) from the Northwest
Suburban Council of the Boy Scouts of America to hold a
Christmas tree sale on a portion of the Mallard Crossing
Shopping Center parking lot from November 24 through
December 24, 2003.
(This event has been held in the Village in previous
years with no negative impacts on parking availability or
on neighboring property owners. Menard's Evergreens will
be their vendor this year.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
B) Consideration of a request (attached) from Queen of the
Rosary Men's Club, 750 Elk Grove Boulevard, to issue a
Class "A" Liquor License and waive all fees associated
with the "Sock Hop" fundraiser on November 15, 2003.
(The requested date falls prior to the next Village
Board meeting on November 18, 2003, therefore Mayor
Johnson has approved the issuance of a one-day temporary
Class "A" Liquor License.
(It has been past practice of the Village Board to
grant fee waivers for non-profit and religious
organizations.
(A report from the Village Clerk is attached. )
C) Consideration to concur with the recommendation of the
Village Manager to hold a public hearing before the Plan
Commission to consider the petition of Isabella Rejdak for
a Special Use permit to operate an auto body repair shop
in an I-1 Industrial District at 115 Gaylord.
Agenda for VB Meeting 11-18-03 2
(Ms. Rejdak has stated that no major modifications
will be required at the site, but a Special Use permit is
required to operate an auto body repair shop in an I-1
zoning district.
(Staff has completed a preliminary review of the
petition, and no significant objections have been noted. ;
(It was necessary to set a date of Wednesday, December
3 to comply with publication requirements and allow for
the Board's consideration of this request at the December
16 Village Board meeting. )
D) Consideration to authorize payment of $1, 590.00 in dues to
the Illinois Municipal League for Fiscal Year 2003-2004.
(The dues are the same as last year's payment.
(The Illinois Municipal League (IML) represents
municipalities on legislation pending before the General
Assembly. In addition, the Village dues payment includes
subscriptions to the Illinois Municipal Review, a monthly
publication that contains articles on programs and
findings of member municipalities.
(Sufficient funds are budgeted and available for this
purpose. )
E) Consideration of the following:
• Extend a professional service contract to Avalon
Petroleum, of Tinley Park, IL for an additional three
months; and
• Increase the existing purchase order in the amount of
$20, 000 for a total purchase order of $80, 000.
(Avalon was originally awarded the contract to provide
the Village with fuel for the period December 1, 1998
through November 30, 1999 with the option to annually
extend the contract for five years. This contract expires
on November 30, 2003.
(After reviewing the Northwest Municipal Conference
fuel contract, it has been determined that it would be in
the best interest of the Village to bid out our own
contract for better pricing.
(Due to time constraints, Avalon was asked to maintain
the same pricing level for an additional three months to
allow time for letting the bid documents.
(The current purchase order has a remaining balance of
approximately $60, 000 and Public Works is requesting an
additional $20, 000 for a contract amount of $80, 000
through February 29, 2004.
(A report from the Director of Finance and Director of
Public Works, recommending approval, is attached.)
Agenda for VB Meeting 11-18-03 3
F) Consideration to award a purchase contract to Landmark
Ford, Inc. , Springfield, IL for one Ford Crown Victoria
squad car under the State of Illinois Law Enforcement
Vehicle joint purchase agreement at a total cost not to
exceed $24,577.
(The State of Illinois has awarded a contract to
Landmark Ford. The base unit cost plus delivery and
desired options totals $24,577, which is $415 less than
last year.
(Adequate funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Chief of
Police, recommending approval, are attached. )
G) Consideration to increase an existing service contract
with RSJ Enterprises, Inc. for the painting of street
light poles along Biesterfield Road in the amount of
$1,350 for a total contract amount not to exceed $144, 650,
paid from the Residential Enhancement Fund.
(RSJ Enterprises was the contractor responsible for
painting the streetlight poles along Biesterfield Road,
from Arlington Heights Road to Meacham Road.
(Additional costs were incurred to paint additional
poles beyond the original number of street poles estimated
and to remove signs and banners at the intersections of
Biesterfield and Arlington Heights and Biesterfield and
Meacham to facilitate painting of the traffic signal
equipment at these intersections.
(Adequate funds are budgeted and available for this
purpose.
(A report from the Director of Engineering & Community
Development is attached. )
H) Consideration to adopt Resolution No. 60-03 (attached)
determining the appropriateness for Class 6B status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain real
estate located at 1901 Greenleaf Avenue.
(Plans for this vacant building currently include the
redevelopment of an approximately 38, 000 square foot
industrial facility, with an estimated project cost,
excluding land, of $354, 000.
(It is estimated that the Village will be saving forty
jobs and that a potential of twenty to twenty-five new
jobs will be created following construction.
Agenda for VB Meeting 11-18-03 4
(Eligibility requirements for 6B status are new
construction, substantial renovation or purchase of
buildings that have been vacant for a period of time.
This qualifies being that it is new construction. )
I) Consideration to adopt Ordinance No. 2963 to execute an
amended and restated Intergovernmental Agreement (Ord. No.
2951) providing for the planning, development and
operation of the South Suburban Airport and the creation
of the South Suburban Airport Commission.
(The amended agreement provides for technical changes
to the existing Agreement.
(There are now twenty-six members belonging to the
South Suburban Airport Commission.
(The amended and redlined Intergovernmental Agreement
was previously distributed. The final copy will be
available Tuesday evening. )
7 . REGULAR AGENDA
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Residential Heat Alarms
b. Vehicle Sticker Enforcement
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/oakton Landscaping & Improvements
b. Landmeier Public Works Facility Additional Landscaping
C. Signage
d. Improvements To Industrial Well Sites/Street Signs
e. Rogers Park Detention
Agenda for VB Meeting 11-18-03 5
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning,
resubdivision and variations from the Village Code for the
Construction of townhomes located on Meacham Road south of
Biesterfield Road (PH 9-3-03) (continued I1-5-03)
b) PC Docket 03-9 Public Hearing to consider the petition of
Krusinski Construction Company for a Special Use permit to
operate a truck terminal in an I-2 Industrial District at 1800
Nicholas (PH 11-12-03)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-9 - Variation request to construct a two-story
addition that would result in a floor ratio of 0.48 or cover an
area equal to forty-eight percent (48*) of the area of the lot
at 627 Delaware Lane (PH 11-11-03 /7:00 p.m. )
b) ZBA Docket 03-10 - Variation request to enclose an existing
second floor outdoor deck that would result in a floor area
ratio of 0.48 or cover an area equal to forty-eight percent
(48$) of the area of the lot at 1083 Florida Lane (PH 11-11-03
/7:30 p.m. )
C) ZBA Docket 03-11 - Variation request to erect a six-foot (611)
high chain link fence that will be located approximately
thirty-five feet (351) beyond the nearest front corner of the
principal building on the lot at property located at 1300 Lunt
Avenue (PH 11-20-03) .
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
d) Special Events Committee - Mayor Johnson
1. 50th Anniversary Celebration
e) O'Hare Update - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a) Direct the Village Attorney to review Nicor's Ordinance
and Agreement as required to implement $0. 01 per therm
natural Gas Use Tax.
21. REPORT FROM VILLAGE MANAGER
Agenda for VB Meeting 11-18-03 6
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Cavallini, Boffice, Cech,
Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Roan,
Walsh (8)
Addendum
to
Regular Village Board Agenda
November 18, 2003
8:00 p.m.
6. CONSENT AGENDA (continued)
J) Consideration to award a professional service contract
with Earth Tech, Inc. of Chicago, IL for Phase 2 of the
Salt Creek Streambank Stabilization Project in an amount
not to exceed $29,900.
(Awarding the contract at this time allows the Village
to lock-in the low bid pricing of the existing contractor.
(The Village will be reimbursed 60t of the engineering
services by a grant from the Illinois Environmental
Protection Agency. The remaining 40t of the engineering
costs will be the responsibility of the Village.
(Earth Tech prepared the Phase I Engineering
study/report for this project and designed the
improvements for the first phase of the project. Earth
Tech's performance on the first phase of the project has
been satisfactory.
(Adequate funds are available for this project.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached.)
K) Consideration to adopt Resolution No. 61-03 (attached)
amending Section 4.3H, Reserve Duty, of the Personnel
Rules and Regulations of the Village of Elk Grove Village.
(This amendment will allow employees to receive their
full pay, less military pay, for active service pursuant
to State statute. )
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas,
Walsh (8)