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HomeMy WebLinkAboutAGENDA - 12/16/2003 - VILLAGE BOARD Next ORD: 2964 (2969) Next RES. 62-03 (69-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 16, 2003 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of November 18, 2003 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: $ 416,080. 09/ November 30, 2003 $1,371,715.16/ December 16, 2003 6. CONSENT AGENDA A) Consideration of a request from the Elk Grove Public Library, 1001 Wellington, to waive the Village's annual alarm license fee for, the period January 1, 2004 through December 31, 2004 in the amount of $25. 00. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached. ) B) Consideration of a request from the School District 59, to waive the Village's annual alarm license fee for the period January 1, 2004 thought December 31, 2004 in the amount of $175. 00. (District 59 is seeking to have seven, $25 alarm licenses waived, for a total amount of $175. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached. ) C) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $20,462. 75 for the construction of the new Neuro Interventional Lab located at 800 Biesterfield Road. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (A report from the Director of Engineering and Community Development is attached. ) Agenda for VB Meeting 12-16-03 2 D) Consideration to hold a public hearing before the Plan Commission to consider the petition of LaRose & Bosco, LTD. , for the annexation and rezoning of .22 acres at 2800 East Higgins Road. (LaRose & Bosco has indicated that they are seeking annexation of an existing gasoline station in order to connect to the Village's wastewater system because the property currently does not have access to an appropriate waste disposal system of its own. (This property is located just west of the intersection of Touhy and Elmhurst. (Due to the annexation, the petitioner is also seeking a change in the zoning from I-1, Restricted Industrial District, to B-3, Business District - Automotive. (Staff is currently reviewing this petition and making arrangements to inspect the existing structure to identify any deficiencies that need to be addressed. ) E) Consideration to hold a public hearing before the Plan Commission to consider the petition of Site Acquisition Consultants, on behalf of US Cellular, for a Special Use to locate its antennas on an existing privately owned storage tank at 2727 Higgins Road. (Several Village-owned sites have been proposed to the petitioner, but due to the proximity to the airport and the existence of an existing structure within the area they are trying to cover, the petitioner feels this site Is the most feasible location. (This site qualifies as an Disfavored Location under the Village's Antenna Siting Policy, thus requiring a Plan Commission hearing. ) F) Consideration to award a professional service contract to Andres Medical Billing of Arlington Heights, SL for the billing of ambulance services for non-residents in unincorporated areas. (The Fire and Finance Departments have received Requests for Proposals from two companies providing billing services, and have found that Andres Medical Billing was the most responsible and responsive. (Andres Medical Billing will be paid a fee of 7.5% of all payments collected. Payments will be based upon revenues received in the preceding month. (A report from the Fire Chief and Village Manager, recommending approval, was previously distributed. ) Agenda for VB Meeting 12-16-03 3 G) Consideration to increase a professional service contract to McGinty Brothers Inc. , of Long Grove, IL for the Salt Creek Streambank Stabilization Project - Phase 1 by $201,000 to a total contract amount not to exceed $792,047.50. (McGinty Brothers was the lowest responsive and responsible bidder for this project in March. (To fully utilize the remaining funds available in the TEPA Section 319 Grant, the Village Board had agreed to continue the construction of streambank stabilization improvements to a point just north of the Clearmont Pedestrian Bridge. (Adequate funds for the improvement have been budgeted and are available. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration of the following: • To appoint Finance Director Christine Tromp as the Village Treasurer effective December 15, 2003; and • To adopt Resolution No. 62-03 (attached) authorizing the appointment of Finance Director Christine Tromp as authorized agent of the Illinois Municipal Retirement Fund for the Village of Elk Grove Village. (This resolution will allow the Village Treasurer to file a petition for nomination of an Executive Trustee and cast a ballot for election of an Executive Trustee of I.M.R.F. ) I) Consideration to adopt Resolution No. 63-03 (attached) authorizing the Mayor and Village Clerk to execute Estoppel Certificates for the Redevelopment Agreement and the Reciprocal Easement Agreement with respect to the Elk Grove Town Center. (The Estoppel Certificate indicates that the TIF and redevelopment agreements remain in effect. (This item authorizes the execution of updated Estoppel Certificates pertaining to the Town Center, reaffirming the original certificates executed in 1997. ) Agenda for VB Meeting 12-16-03 4 J) Consideration to adopt Resolution No 64-03 (attached) authorizing the Mayor and Village Clerk to execute an Agreement between the Village of Elk Grove Village and the Suburban Bus Division (Pace) of the Regional Transportation Authority (Dial-A-Ride) . (Pace reports that the 2004 agreement outlining the terms of the Dial-A-Ride service requires execution no later than December 19 to avoid disruption of service. (In the past years, the terms of the Agreement have not been significantly modified, and no major changes occurred to the pending agreement. ) K) Consideration of the following: • Adopt Resolution No. 65-03 (attached) authorizing the Mayor and Village Clerk to execute a Joint Agreement between the Village of Elk Grove Village and the State Illinois Department of Transportation for the acquisition of right-of-way for the Devon Avenue and Tonne Road Intersection improvement; and • Adopt Resolution No 66-03 (attached) appropriating funds in the amount of $115,000 from ICRC for right- of-way acquisition for the Devon Avenue and Tonne Road intersection improvement project. (The design engineering services for this project were approved by the Mayor and Board of Trustees on September 17, 2002. (This project will require the acquisition of right- of-way from nine properties along Devon Avenue, Tonne Road and Wood Dale Road. . (The Joint Agreement provides for Federal reimbursement totaling $115,000 for acquisition of right- of-way. As a function of the execution of this Agreement, a Resolution appropriating the Village's share of costs ($115,000) must be adopted. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration of the following: • Adopt Resolution No. 67-03 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,633,328 from Motor Fuel Tax for the 2004 Street Maintenance Program; Agenda for VB Meeting 12-16-03 5 • Approve the use of an additional $38,000 of General Corporate Funds from FY 04/05 Budget for the 2004 Program; • Approve the 2004 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 9.3 miles of Village streets; and • Authorize Village staff to advertise and accept bids on work included in this program. (This issue will be discussed at the Capital Improvements Committee on December 16, 2003. Approval of this Resolution authorizes the Village to bid the 2004 MFT Program. ) M) Consideration to adopt Resolution No. 68-03 (attached) authorizing the Mayor and Village Clerk to execute necessary forms to transfer 8,500 square feet of land to Kenneth Young Center. (In order to construct the Merge Road Improvement, the Village needed to permanently acquire 2,265 square feet of property from the Kenneth Young Center and obtain easement rights to another 6,970 square feet. (As a result of the easement acquisitions and relocation of the main access driveway, the Kenneth Young Center lost 18 parking spaces. To compensate this loss, a small parking lot was constructed as part of this road construction project. This property is owned by Elk Grove Village and the Village Board has previously agreed to transfer 8,500 square feet of land to the Kenneth Young Center. (In order to complete this transfer, the following forms must be completed: Quit Claim Deed, Illinois Real Estate Transfer Declaration, Cook County Real Estate Transfer Declaration, Elk Grove Real Estate Transfer Declaration form, Plat Act Affidavit, Grantor/Grantee Statement and Affidavit of Title. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) N) Consideration to adopt Ordinance No. 2964 (attached) amending Chapter 6 of Title 6 of the Village Code by adopting enforcement promises enacted by the Elk Grove Park District concerning video devices and cellular phones. Agenda for VB Meeting 12-16-03 6 (This amendment recognizes the Park District's policy that prohibits all recording devices on their property and allows for the Elk Grove Police Department to enforce their policy. (Sn addition, this amendment will also provide that any individual violating any provision of this ordinance shall be subject to a fine up to $1,000. ) O) Consideration to adopt Ordinance No. 2965 (attached) amending the Village Code of the Village of Elk Grove Village by adopting a Municipal Gas Tax. (This tax was discussed and voted upon at the October 14 Village Board meeting, and the Village Attorney was directed to review Nicor's Ordinance and Agreement at the October 28 Village Board meeting. (All individuals using natural gas will be charged a tax of one cent per therm used. (The 18-page agreement is available for viewing in the Clerk's Office. ) P) Consideration to adopt Ordinance No. 2966 (attached) granting a Special Use to permit the operation of a truck terminal in an I-2 Industrial Zoned District for property located at 1800 Nicholas Boulevard. (This item was considered at the November 18, 2003 Village Board meeting. ) 4) Consideration of the following: • Adopt Ordinance No. 2967 (attached) authorizing the 2003 property tax levy for Fiscal Year 2004-2005, for a net levy for the Village and Library in the amount of $13,124,070; and • Adopt Ordinance No. 2968 (attached) abating the 2003 levy in the amount of $510,661 for the Library's portion of debt service for the 1989 General Obligation Bonds and refunded by subsequent bond Issues. (There is no increase in the General Fund's levy in accordance with the determination made by the Village Board at their regular board meeting on November 18, 2003. (The amount requested for the levy is the same as extended for the 2002 levy. Agenda for VB Meeting 12-16-03 7 (The Library includes their share of the debt service in their annual budget and tax levy request as a reimbursement to the Village. Therefore, the Village must abate for that amount. This is the final year for the Library's debt service plan. (In accordance with State statue, this tax levy ordinance must be filed with the County Clerks of Cook and DuPage Counties no later than the last Tuesday in December. (A report from the Director of Finance was previously distributed. ) 7. REGULAR AGENDA A) Consideration to approve proposed signage for La Magdalena In the Elk Grove Town Center. (The proposed signage will. be mounted on a glass block wall which will replace the existing glass windows located directly above the restaurant's entrance, identical to the sign over the entrance to Cucina Roma. (Hamilton Partners has approved this proposed sign for La Magdalena. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to approve a sign variation for RealTims Sports, a tenant in Belvedere Plaza, formerly known as Devon Commons, as follows: Item Proposed Permitted by variation Ordinance Roqueated Illuminated wall Identification 1 Not Permitted 1 Sign with L.B.D. Message center Area of sign Face 19 Sq Ft - (The Village has already granted a variation permitting two (2) Freestanding Identification Signs as part of a redevelopment for Belvedere Plaza, granted on October 14, 2003. Agenda for VB Meeting 12-16-03 8 (The petitioner is seeking to incorporate an electronic message board since it is both user friendly and provides accessibility without the inconvenience of having to manually change text on a changeable copy message board. The change would allow them the ability to display advertising and community information. (If the Village has any concerns regarding the Illumination, the signs can be easily made to accommodate any necessary changes. (This sign will not be seen from the street due to the fact the proposed hotel will screen it from view. The location is ideal, since it will not become an added distraction for motorists. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department C. 2004 Street Resurfacing Program 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Heat Alarms b. Vehicle Sticker Enforcement C. Outdoor Fireplaces 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Signage C. Improvements To Industrial Well Sites/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik Agenda for VB Meeting 12-16-03 9 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the Construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) b) PC Docket 03-10 Public Hearing to consider the petition to operate an auto repair shop in an I-1 zoned district - 115 Gaylord Street (PH 12-3-03) (Cont'd 1-7-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-9 - Variation request to construct a two-story addition that would result in a floor ratio of 0.48 or cover an area equal to forty-eight percent (488) of the area of the lot at 627 Delaware Lane (PH 11-11-03) b) ZBA Docket 03-10 - Variation request to enclose an existing second floor outdoor deck that would result in a floor area ratio of 0.48 or cover an area equal to forty-eight percent (488) of the area of the lot at 1083 Florida Lane (PH 11-11-03) C) ZBA Docket 03-12 - Variation request to erect a six-foot (61) high chain link fence that will be located approximately thirty-five feet (351) beyond the nearest front. corner of the principal building on the lot at property located at 1300 Lunt Avenue (PH 12-11-03) . 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTERS a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik C) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson 1. 50th Anniversary Celebration e) O'Hare Update - Mayor Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Direct the Village Attorney to review Nicor's Ordinance and Agreement as required to Implement $0. 01 per therm natural Gas Use Tax. b) Direct the Village Attorney to prepare an Ordinance for a Special Use Permit to operate a truck terminal at 1800 Nicholas Lane. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 12-16-03 10 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, U saner, Petri, Prochno, Parrin, Rummel, Cavallini, Boffice, Cech, Knickerbocker, Goostree, Schmidt, Roan, Tromp Walsh (8) ADDENDUM to Regular Village Board Agenda December 16, 2003 8:00 P.M. 6. CONSENT AGENDA (continued) R) Consideration of a request from Lynn Atkinson, Event Chairperson, of the Elk Grove Fraternal Order of Police charity to waive the Village's $25 fee for business addresses to advertise a charity ball fund raiser to be held on February 14, 2004 at the Avalon Banquet Facility. (The Village provides charitable organizations with business addresses at a cost of $25. (The village has waived the $25 fee for the FOP charity ball in the past. The proceeds for the charitable ball will be provided to the BHARE Foundation to assist children with Autism. ) S) Consideration of a request from the Elk Grove Park District, to waive the Village's annual alarm license fee for the period January 1, 2004 through December 31, 2004 in the amount of $250. 00. (The Park District is seeking to have ten, $25 alarm licenses waived, for a total amount of $250. (It has been past practice of the village Board to grant fee waivers for non-profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached. ) T) Consideration to adopt Ordinance 2969 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the amount of Class "A" Liquor Licenses to twenty-six (26) . (RealTime Sports, Inc. , which is the sports bar located in the Devon/Rohlwing Shopping Center, has applied for a liquor license and has received tentative approval with respect to their background investigation from the Police Department. Addendum 12/16/03 2 (The redevelopment agreement between the Village and developer contemplated the issuance of liquor licensees for a minimum of two (2) restaurants plus the banquet facility. It is anticipated that the banquet facility will be operational by April 2004 and the second restaurant to be operational several months thereafter. (A report from the Village Attorney is attached. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp, Roan, Walsh (8)