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HomeMy WebLinkAboutAGENDA - 05/25/2004 - VILLAGE BOARD Next ORD: 2996 (2996) Next RES. 24-04 (26-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 25, 2004 1. Call to Order 2. Invocation (Rev. Bonnie Campbell, Pastor, United Methodist Church) 3. Approval of Minutes of May 11, 2004 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 25, 2004 / $1,809,873.46 6. CONSENT AGENDA A) Consideration of a request (attached) from School District 59 to waive permit fees in the amount of $1,110.00 for a parking lot addition at Elk Grove Junior High School, 777 Elk Grove Boulevard. (It has been past practice of the Village Board to waive fees for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development is attached. ) B) Consideration to allow Village Cycle Sport to hold a tent sale in their parking lot at the Elk Woods Plaza shopping center for their annual tent sale from Friday, June 11 through Sunday, June 13. (The sale has been approved by the Village Board in years past and has become a successful annual event. (The tent would occupy approximately twelve (12) parking spots. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: • to authorize a $15,000 contribution to the 2004 RotaryFest event to take place from June 16 to June 20, 2004; • to authorize the Rotary Club to host a fireworks display on Saturday, June 19; • to waive all permits, licenses and associated fees for this event in the total amount of $2,740. 00; and • to waive the permit fee for use of a fire hydrant for non-firefighting purposes. Agenda for VB Meeting 05-25-04 2 (It has been past practice for the Village Board to waive fees and provide services for this annual event. The fees requested to be waived are the Class D Liquor License ($2,000), Carnival License ($500), Food Service License ($100) , and Fire Hydrant Deposit and Connection ($140) . (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary at the conclusion of the RotaryFest. (Adequate funds are budgeted and available for this purpose. ) D) Consideration to authorize payment in the amount of $14,064 for FY 04/05 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0.405. The dues amount reflect an increase of $0. 03 per person over the previous year's rate. ) E) Consideration to waive Business License Fees for the following governmental and not-for-profit agencies for the period June 1, 2004 through May 31, 2005: Requesting Entity Fee Waiver Elk Grove Park District $ 7,075 Elk Grove High School $ 5o Rotary Club $ 2,600 Holy Spirit Pre-School $ 100 Prince of Peace Pre-School $ 100 Living Hope Church $ 300 Total Waiver Requested $ 10,225 (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Director of Finance is attached. ) F) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation, Chicago, IL to design and produce fireworks displays in a total contract amount not to exceed $32,000. Agenda for VB Meeting 05-25-04 3 (The Village awarded this contract at the June 18, 2002 Village Board meeting. This will be the third year of the contract, which has the renewal option for two additional one-year periods. The Village will retain the right to cancel the contract should the Village determine that performance is unsatisfactory. (The Village now administers three fireworks displays each year including a display at RotaryFest (Saturday before Father's Day), the Fourth of July display, and the display at the Tree Lighting Ceremony (Friday after Thanksgiving). (Johnny Rockets Fireworks Display was selected based upon total number and quality of shells, safety history, experience, compliance with Village requirements, and quality of references from past customers. The company's performance over the past year has been satisfactory. (The total contract amount will slightly vary each year depending on the total funds voluntarily contributed by residents through utility billing for the July 4 display. (Adequate funds are budgeted and available for this purpose. ) G) Consideration of the following: • to award a purchase contract to Prairie International Corporation of Springfield, IL from the Illinois State Contract for two a 2.5 ton dump truck and a 6-wheel dump truck in an amount not to exceed $213,276, and • to declare the existing 1986 Ford LN-8000 and 1988 Ford LTS-8000 as surplus property and attempt to sell the trucks at a later date through the Village's surplus vehicle sale. (These vehicles are available through the Illinois State Joint Purchasing Contract through the lowest bidder, Prairie International. (Funds for the replacement of these items are available in the FY 04/05 Budget. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration of the following: • to award a purchase contract to Pierce Manufacturing of Appleton, WI for the purchase of one (1) Pierce Quantum Pumper in accordance with the Northwest Municipal Conference's Joint Purchasing program in an amount not to exceed $409,237, and V . Agenda for VB Meeting 05-25-04 4 • to declare the Village-owned 1983 Spartan-E-One as surplus property to be disposed of through either a sale or auction. (The Village Board has awarded contracts for four (4) Pierce pumpers through the Northwest Municipal Conference's Joint Purchasing program since 1999. (According to the NWMC, due to the anticipated number of units being purchased, the bid prices are very competitive and the Village could possibly realize at least 11 percent cost savings by purchasing the pumper through the Conference's bid. (Pierce has offered a deduction of $11,998 from the total contract of $421,235 if the Village chooses to prepay 100% with the order. This would be equivalent to 3.8% savings over a nine-month delivery time verses current Interest rates. The total cost for the pumper with the reduction is $409,237. (Funds are available for the replacement of this item in the FY 04/05 Budget. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) I) Consideration to adopt Resolution No. 24-04 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement between the village of Elk Grove Village and Council of Government (COG) to participate in the joint defense and sharing of litigation costs in the infrastructure maintenance fee (IMF) class action lawsuit pertaining to landline companies. (The Village of Elk Grove is a defendant, along with other municipalities in Illinois, in the lawsuit with cellular customers and landline companies over the constitutionality of the Infrastructure Maintenance Fees. (In the alternative of hiring our own counsel, the Village has the opportunity to join a defense effort created in cooperation with the Council of Governments in the six county Northern Illinois area. There are over 200 municipalities that have or will be joining this effort by virtue of the fact that they have not opted out of the defendant class. (Each municipality shall make a payment for shared costs in an amount equal to its population times $0.25. Elk Grove costs will be $8,682. ) Agenda for VB Meeting 05-25-04 5 J) Consideration to adopt Resolution No. 25-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1845 Tonne Boulevard, Elk Grove Village, IL. (American Bioscience, Inc. is in the process of purchasing the property at 1845 Tonne, and substantially renovating the building. This building has remained vacant for two years. (ABI is proposing to invest approximately $6 million, which includes acquisition, renovation and equipment purchases. Furthermore, this company will create 45 new full-time positions in Elk Grove. The average salary of these bioscience-based positions is approximately $50,000. (ABI develops and manufactures various drugs for clinical trials and commercial sale. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report form the Economic Development Officer and a letter from the applicant are attached. ) 7 . REGULAR AGENDA A) Consideration to grant permission to the Elk Grove Park District to display a 4' by 6' banner near the corner of Biesterfield and Wellington to advertise their annual Farmer's Market. (The banner would be located approximately 196 feet west of the existing Pavilion sign and be displayed from June 9, 2004 to September 29, 2004. (Section 8-4-4:C of the Elk Grove Village Sign Ordinance requires the approval of the Mayor and Board of Trustees for temporary signs displayed in excess of thirty days. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. Water Meter Study Agenda for VB Meeting 05-25-04 6 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Parking Regulations for recreational vehicles and boats b. Review of ground floor area ratio requirements 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website d. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgina/Oakton Landscaping & Improvements b. Signage C. Improvements To Industrial Well Sitea/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) b) PC Docket 04-2 - Public hearing for Special Use Permit for the operation of a truck repair garage for transport tractors and straight trucks in an I-2 Industrial Zoning District at property located at 2626 Delta Lane (PH 4-21-04) c) Resubdivision of 800 Devon from (1)cne Industrial zoned lot Into (2) two industrial zoned lots. The petitioner will demolish and redevelop the Osrama-Sylvania Building. The redevelopment will consist of two new office/warehouse structures totaling approximately 300,00 square feet. (PC Review 5-19-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-10 - Variation request to enclose an existing second floor outdoor deck that would result in a floor area ratio of 0.48 or cover an area equal to forty-eight percent (48*) of the area of the Iot at 1083 Florida Lane (PH I1-11-03) Agenda for VB Meeting 05-25-04 7 b) ZBA Docket 04-4 - Variation to replace a legal non-conforming fence that extends approximately 10' beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 231 Tower Lane PH 5-13-04) c) ZBA Docket 04-5 - Variation to replace a legal non-conforming fence that extends approximately 22 feet beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 1050 Conrad Court (PH 6-03-04) d) ZBA Docket 04-6 - Variation to allow construction of a third- car garage addition that would encroach 4. 0 feet into the required setback on property located 570 Rutgers Lane (PH 6-03-04) e) ZBA Docket 04-7 - Variation to construct a 6-foot high white vinyl fence that extends approximately 28 feet beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 220 Placid Way (PH 6-10-04) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson 1. 50"' Anniversary Celebration e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) ALL STAR CAB DISPATCH - (P.H. 4-27-04) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State Iaws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8) Addendum to Regular Village Board Agenda May 25, 2004 8:00 P.M. 6. CONSENT AGENDA (continued) K) Consideration of a request from the Greater Woodfield Convention and Visitors Bureau (GWCVB) for payment of dues for FY 04/05 in the amount of $71, 464. 00. (The annual dues rate is based on 109' of 4$ of hotel/motel taxes collected. The requested amount represents an increase from the previous payment in the amount of $4,541. 00. Hotel/motel tax revenues increased in FY 04 in the amount of $56, 761, or 6. 8-t, from the previous year. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance is attached. ) L) Consideration of a request (attached) from the Elk Grove Park District to waive all construction permit fees for the development of Hanson Park, along Rohlwing Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. M) Consideration to adopt Resolution No. 26-04 (attached) authorizing the Mayor and Village Clerk to execute an amendment to the annexation agreement between the Village of Elk Grove and Natural Gas Pipeline Company of America previously approved pursuant to Resolution No. 42-03, thereby extending the term of the agreement from ten (10) years to twenty (20) years. (A public hearing was scheduled to discuss this issue on May 25, 2004 prior to the Village Board meeting.) Addendum 06/17/03 2 N) Consideration to adopt Resolution No. 27-04 (attached) approving a plat of subdivision identified as West O'Hare Cargo Center Subdivision at 800 Devon Avenue. (The subdivision has been reviewed by staff and the Plan Commission without any issues. (The Plan Commission approved the re-subdivision of property subject to final Engineering review of the plat. (The petitioner, AMB Property Corporation, is seeking to re-subdivide property at 800 Devon Avenue. Once approved, AMB has indicated that they will demolish and redevelop the Osram-Sylvania Building at 800 Devon, which is on the corner of Devon Avenue and Arthur Avenue. (The redevelopment will consist of two new office/warehouse structures totaling approximately 300, 000 square feet. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Roan, Walsh (8)