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HomeMy WebLinkAboutAGENDA - 06/22/2004 - VILLAGE BOARD Next ORD: 2996 (2997) Next RES. 28-04 (29-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 22, 2004 1. Call to Order 2. Invocation(Rev. Arthur Fagan,Pastor, Queen of the Rosary) 3. Approval of Minutes of May 25, 2004 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: May 31,2004 / $747,162.25 June 22, 2004 / $2,752,014.68 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Lions Club to waive all permit and license fees for the 4`h of July fireworks display. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $5,016.50 for their air handling equipment replacement project located at 800 Biesterfield Road. (The air handlers serve patient care areas, patient/family waiting areas and the operating rooms. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration to allow the placement of one table and four chairs in front and four additional chairs along the west-side of Cold Stone Creamery to accommodate outdoor seating during the summer months. (The Village has occasionally permitted similar requests for food establishments located in shopping centers. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area and that the petitioner will properly maintain the site for cleanliness and trash. (If, at any time, the petitioner fails to meet the requirements of the Village, the special permission will be rescinded.) (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 06-22-04 2 D) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a shed which will encroach five feet (5') into a ten-foot(10')public utility easement at 542 Willow Lane. (The property owners are seeking a variation to construct a detached garage within a public utility easement. Com ED, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration to award a purchase contract to the most responsive and responsible bidder Navarrete Pontiac-GMC of Elgin, IL for the purchase of one (1) 2004 Pontiac Grand Prix GT2 in an amount not to exceed$20,930.48. (Bid documents were submitted by 4 bidders. Upon review of the submitted bids, Navarrete Pontiac-GMC was determined to be the most responsive and responsible bidder. (The Police Department obtained bids for one unmarked detective vehicle in lieu of a marked squad. (This price includes a 60-month extended warranty, rust proofing package and service manuals required,by Fleet Services. (Sufficient funds are budgeted and available for this purchase. (Reports from the Police Chief and Director of Finance, recommending approval, are attached.) F) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Koz Trucking and Sons, Medinah, IL to furnish 3,000 tons of CA-6 Grade 9 gravel at a delivered unit cost of$9.00 per ton, not to exceed $27,000 and CA-6 Grade 8 Limestone gravel at a delivered unit cost of$8.80 per ton, not to exceed $8,800, for a total contract amount of$35,800; and • to reject the bid for topsoil due to receiving only one response, which was not competitively priced. (Bid documents were obtained by six potential bidders, of which six submitted bids. Upon review of the bids submitted, Koz Trucking and Sons was determined to be the lowest responsive and responsible bidder for the Grade 8 and 9 gravel. (The Village has contracted with Koz Trucking and Sons in the past and has found their service delivery to be satisfactory. (The topsoil will be re-bid at a later date. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) Agenda for VB Meeting 06-22-04 3 G) Consideration to enter into a service agreement between the Village of Elk Grove Village and Third Millennium Inc., for utility billing outsourcing for Fiscal Year 2004/2005 in a total contract amount not to exceed$22,512. (This is the sixth year that the Village has contracted with Third Millennium for vehicle license application outsourcing. (The production agreement with Third Millennium Inc., covers the fees for printing monthly water bills, OCR coding, and the preparation for mailing at a cost of$0.268 each. The quoted price is based on an average annual usage of 84,000 bills/notices. (In addition, the Village retains the option to have Third Millennium perform a separate monthly production run for late notices and shut off notices at an additional cost of$150 per run per month. (A report form the Director of Finance, recommending approval, is attached.) H) Consideration to increase an existing watermain reimbursement agreement with Cook County in the amount of$2,284.25 for a total agreement amount of$99,999.63. (On August 12, 2003 the Village Board approved a reimbursement agreement with Cook County for the relocation of a watermain on Devon Avenue. The relocation of the watermain was required to accommodate the widening of Devon Avenue and the reconstruction of the Willow Creek box culvert in the amount of$97,715.38. (Utility conflicts during construction necessitated modification to the watermain design,resulting in a cost increase of$2,284.25, for a total amount of$99,999.63. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) 1) Consideration of the following: • to award a construction contract to Swallow Construction of Downers Grove, IL for the Martha Street Development Project in an amount not to exceed$658,385.50; and • to increase the Capital Projects Fund in the amount of$658,385.50 to cover the cost of the construction. (Bid documents were submitted by seven contractors. Upon review of the bids submitted, Swallow Construction was determined to be the lowest responsive and responsible bidder. (The project consists of the reconstruction of Martha and Lincoln Streets. Also included in the project are the installation of curb and gutter, sidewalk, watermain, storm and sanitary sewer and street lighting along both routes. (Swallow Construction has done projects for and received positive recommendation from the City of Naperville, City of Aurora,City of Wheaton and Village of Lombard. (The Village is acting as construction manager for this project, and will be reimbursed for the entire cost of construction by the developer,Pathway Senior Living. (This project is to be awarded subject to the payment of impact fees by Pathway Senior Living. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) Agenda for VB Meeting 06-22-04 4 J) Consideration to adopt Resolution No. 28-04 (attached) ascertaining the prevailing rate of wages for workers on public works projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage counties.) K) Consideration to adopt Ordinance No. 2996 (attached) granting a variation of Sections 3- 7:13.3 of the Zoning Ordinance to permit the replacement of a legal non-conforming fence that extends approximately ten (10) feet beyond a line extended from the nearest front corner of a principle structure on an adjacent single-family residence lot on property located at 231 Tower Lane, Elk Grove Village. (This item was discussed at the May 25, 2004 Village Board meeting, and currently appears on the Agenda as Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA A) Consideration to approve a sign variation for Elk Grove High School, at 500 Elk Grove Boulevard, as follows: Item Proposed Permitted by Variation Ordinance Requested Freestanding Double- 1 1 None Face Illuminated Sign Height of Sign 20 Feet 18 Feet 2 Feet 11%increase Area of Sign Face w/ 105 sq. ft.per face 45 Sq.Ft. 165 Sq.Ft. L.E.D. Message Center 1 210 sq. ft.total I Total 1 367%Increase L.E.D. Message Center 1 2 Faces I Not Permitted I 1 (The petitioner is requesting a variation to replace the existing sign located at the intersection of Arlington Heights Road and Elk Grove Boulevard. (The new sign will be equipped with a L.E.D. message center that will enable the High School to display important announcements and information. (The Department of Engineering & Community Development recognizes the need for the school to have the ability to display messages throughout the year. (The petitioner will be required to insure that the level of illumination will be limited to the level currently incorporated into the Village's two (2) message signs. In addition, they will also be required to follow the same hours of operation as the Village's Community Events signs, 7:00 a.m. until 10:00 p.m. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 06-22-04 5 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. hnprovements/Renovations to Police Department C. Water Meter Study 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Dill a. Parking Regulations for recreational vehicles and boats b. Regulations of outdoor fireplaces 10. PERSONNEL COMMITTEE -Trustee Lissner 11. RECYCLING&WASTE COMMITTEE -Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE-Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website d. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping &Improvements b. Signage C. Improvements To Industrial Well Sites/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road(PH 9-3-03)(continued 11-5-03) b) PC Docket 04-2 — Public hearing for Special Use Permit for the operation of a truck repair garage for transport tractors and straight trucks in an I-2 Industrial Zoning District at property located at 2626 Delta Lane(PH 4-21-04) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA Docket 04-5 — Variation to replace a legal non-conforming fence that extends approximately 22 feet beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 1050 Conrad Court (PH 6-03-04) Agenda for VB Meeting 06-22-04 6 b) ZBA Docket 04-6 — Variation to allow construction of a third-car garage addition that would encroach 4.0 feet into the required setback on property located 570 Rutgers Lane (PH 6-03-04) c) ZBA Docket 04-7 — Variation to construct a 6-foot high white vinyl fence that extends approximately 28 feet beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 220 Placid Way (PH 6- 10-04) d) ZBA Docket 04-8 — Variation to replace a legal non-conforming six foot privacy fence with a five foot privacy fence that would extend approximately eleven feet beyond a line extended from the nearest front corner of the principal structure on an adjacent single- family residential lot at 1899 Liberty Court(PH 7-6-04) 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission- Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 500'Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) ALL STAR CAB DISPATCH—(P.H. 4-27-04) VILLAGE ATTORNEY a) Direct the Attorney to prepare an ordinance to grant a fence variation at 251 Tower Lane(ZBA Docket 04-4). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp,Roan, Walsh(8)