HomeMy WebLinkAboutAGENDA - 07/20/2004 - VILLAGE BOARD Next ORD: 3000 (3002)
Next RES. 29-04 (32-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
July 20,2004
1. Call to Order
2. Invocation(Rev.Ted Czarnecki,Deacon, Queen of the Rosary Parish)
3. Approval of Minutes of June 22, 2004
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: June 30,2004/$101,146.73
July 20,2004/$1,217.256.04
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Queen of the Rosary Parish for
the following items associated with the "Bistro on the Boulevard" fundraising
event to be held on September 18, 2004:
• To issue a Class A liquor license for this event; and
• To waive the liquor license fee and all fees incidental to the event.
(It has been past practice of the Village Board to waive permit fees for
not-for-profit agencies. The fee amount for the Class A liquor license is
$2,500.00.
(A report from the Village Clerk is attached.)
B) Consideration of a request (attached) from the Elk Grove Park District to waive
license fees for their annual Arts in the Park festival.
(The total amount of the waiver is $200, or$100 for a caterer's license and
$100 for a general retail license.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.)
C) Consideration to allow the placement of tables and chairs for Roccovino's
Italian Eatery at 627 Meacham, along both fronts of the store to accommodate
outdoor seating during the summer months.
(The Village has occasionally permitted similar requests for food
establishments located in shopping centers.
(Staff has reviewed the proposal to ensure that there will be no detrimental
effects on the immediate area and that the petitioner will properly maintain the
site for cleanliness and trash.
Agenda for VB Meeting 07-20-04 2
(If, at any time, the petitioner fails to meet the requirements of the Village,
the special permission will be rescinded.
(A report from the Director of Engineering & Community Development,
recommending approval,is attached.)
D) Consideration to approve an increase to the FY `05 Budget for the rollover of
outstanding encumbrances from FY '04 Budget in a total amount of$1,625,294.
(This is the fifth year that the Village has rolled unfilled purchase orders
from the previous year into the new fiscal year budget. The amount of
outstanding orders for goods and services from the FY '04 budget totals
$1,625,294, for a total FY '05 budget of$72,258,826.
(The majority of the increase is attributed to major on-going projects in
Water/Sewer and ICRC Funds.
(Increasing the budget at this time ensures that the Village's financial
operations remain compliant with Illinois budgetary statutes and generally
accepted accounting principles.
(A report from the Director of Finance, recommending approval, is
attached.)
E) Consideration of a request to send Police Sergeant Ed Hansen to Police Staff&
Command School in an amount not to exceed $3,824.67.
(The Police Staff& Command School will last from September 7, 2004
through January 14, 2005.
(Village Board approval is required for all training in excess of$2,000.)
F) Consideration to waive the formal bidding process and award a purchase
contract to Canon Business Solutions, Inc., of Schaumburg, IL for the purchase
of two (2)Canon Image Runner 3300 digital copiers in an amount not to exceed
$11,740.
(The Village Board approved the purchase of two copiers in the Fire
Department's FY 2005 budget for Station 7 and Station 8.
(In 1993, the Village standardized on Canon copiers for departments
requiring low to mid-volume copiers; whereby, establishing a centrally
managed photocopy services program on cost-per-copy basis. This approach
has kept the maintenance costs lower due to the volume of Canon copiers the
Village currently owns rather than maintaining a variety of manufacturers,
makes, and models that can become very costly on an individual maintenance
basis.
(The Canon copiers the Village currently own were purchased through
Canon Business Solutions, who serves as the direct distributor of the
manufacturer.
(The cost provided is $5,870 each, which includes a $130 trade-in for each
of the older units for a total contract amount of$11,740.
Agenda for VB Meeting 07-20-04 3
(Reports from the Director of Finance and Fire Chief, recommending
approval, are attached.)
G) Consideration to increase an existing Purchase Order to Kings Point General
Cement, Inc., of Bensenville, IL for the Private Participation Program in the
amount of$12,344.50, for a total contract amount not to exceed$90,944.50
(The increase request is required, as the initial estimated cost of$78,600 at
the end of the program,became a final cost of$90,944.50.
(It should be noted that this program is self-funded.
(A report from the Director of Finance, recommending approval, is
attached.)
H) Consideration of the following:
• To award a construction contract to Martam Construction, Inc., of Elgin, IL
for the 2004 Drainage Improvement Project in an amount not to exceed
$154,487.50; and
• To increase the Capital Projects Fund in the amount of$10,000 to cover the
costs of the two additional properties that were authorized to be added by
the Village Board at the June 22, 2004 meeting.
(Bid documents were submitted by 3 bidders. Upon review of the
submitted bids, Martam Construction was determined to be the most responsive
and responsible bidder.
(Martam Construction completed the 1998, 1999 and 2000 Village
Drainage Improvement Projects. The quality of their work for the Village was
excellent.
(At the June 22, 2004 Village Board meeting, the Village Board approved
the addition of two regrading solutions at 159 Willow and 792 Brantwood to the
2004 Drainage Improvement Project.
(A report from the Director of Engineering & Community Development,
recommending approval,is attached.)
I) Consideration to increase an existing construction contract to RAI Concrete,
Inc. of West Chicago, IL to provide additional funding for the Chase Avenue
and Touhy Avenue sidewalk construction in the amount of$24,000 for a total
contract amount not to exceed$479,050.
(On March 23, 2004, the Village Board awarded RAI Concrete the 2004
Public Works' Sidewalk Replacement Program.
(The ICRC has requested that new sidewalk be constructed at locations
where gaps presently exist within the Business Park, and the additional amount
will be from ICRC funds.
(Two sidewalk gap locations have been identified for immediate
improvement; the north side of Chase Avenue north of Touhy Avenue, and the
south side of Touhy Avenue from Chase Avenue east to Busse Road.
Agenda for VB Meeting 07-20-04 4
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
J) Consideration of the following:
• to adopt Resolution No. 29-04 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 2000 for certain real
estate located at 230 Scott Street;
• to adopt Resolution No. 30-04 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 2000 for certain real
estate located at 123 Scott Street; and
• to adopt Resolution No. 31-04 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 2000 for certain real
estate located at 1350 Lively Boulevard.
(Although currently vacant, Flextronics continues to own the above
buildings. Flextronics now plans to sell the buildings to an investor who will
renovate and resell or lease the buildings for light office, manufacturing and
distribution.
(Approximately$5 million will be invested in the community and as many
as 235 jobs could be created as a result.
(The 6B property tax incentive allows a property tax assessment reduction
from 361/o to 16%of fair market value for a twelve-year period.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time.
This qualifies, being that it is substantial renovation and the purchase of vacant
properties.
(A report form the Economic Development Officer and a letter from the
applicant are attached.)
K) Consideration to adopt Ordinance No. 3000 (attached) granting a variation of
Section 3-70.3 of the Zoning Ordinance to permit the replacement of a legal
non-conforming fence that extends 22 feet beyond the line extended from the
nearest front comer of the principal structure on an adjacent single-family
residential lot on property located at 1050 Conrad Court.
(This item was discussed at the June 22, 2004 Village Board meeting and
currently appears on the Agenda under Unfinished Business of the Village
Attorney.)
L) Consideration to adopt Ordinance No. 3001 (attached) granting a variation of
Section 3-7:D.1 of the Zoning Ordinance to permit the construction of a third
car garage addition that would encroach approximately 4 feet into the required
25 foot comer lot side yard setback on property located at 570 Rutgers Lane.
Agenda for VB Meeting 07-20-04 5
(This item was discussed at the June 22, 2004 Village Board meeting and
currently appears on the Agenda under Unfinished Business of the Village
Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
c. Water Meter Study
9. JUDICIARY.PLANNING AND ZONING COMMITTEE- Trustee Dill
a. Parking Regulations for recreational vehicles and boats
b. Regulations of outdoor fireplaces
C. Parking Regulations pertaining to parking of Commercial Vehicles
10, PERSONNEL COMMITTEE-Trustee Lissner
11. RECYCLING& WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE-Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
d. Website Enhancements
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Higgins/Oakton Landscaping& Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION- Trustee Prochno
15. PARADE COMMISSION- Trustee Czarnik
Agenda for VB Meeting 07-20-04 6
16. PLAN COMMISSION-Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision
and variations from the Village Code for the construction of townhomes
located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued
11-5-03)
b) PC Docket 04-2—Public hearing for Special Use Permit for the operation of a
truck repair garage for transport tractors and straight trucks in an I-2 Industrial
Zoning District at property located at 2626 Delta Lane(PH 4-21-04)
17. ZONING BOARD OF APPEALS -Village Manager Partin
a) ZBA Docket 04-7 — Variation to construct a 6-foot high white vinyl fence that
extends approximately 28 feet beyond a line extended from the nearest front
corner of the principal structure on an adjacent single-family residential lot at 220
Placid Way(PH 6-10-04) (Remanded to ZBA) (Cont'd 7-15-04)
b) ZBA Docket 04-8 — Variation to replace a legal non-conforming six foot privacy
fence with a five foot privacy fence that would extend approximately eleven feet
beyond a line extended from the nearest front corner of the principal structure on
an adjacent single-family residential lot at 1899 Liberty Court (PH 7-6-04)
c) ZBA Docket 04-9 —Variation to allow an addition to an existing deck located in
side yard encroaching approximately 4.59 feet into a public utility easement and
encroaching approximately 3.09 feet into the required six (6') foot side setback at
1558 Idaho Place (PH 7-22-04)
18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES
a) Cable Television Committee-Trustees Petri/Lissner
b) Community Service Board-Trustee Czamik
c) Liquor Commission-Mayor Johnson
d) Special Events Committee—Mayor Johnson
1. 50a'Anniversary Celebration
e) O'Hare Update—Mayor Johnson
19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a) ALL STAR CAB DISPATCH—(P.H. 4-27-04)
VILLAGE ATTORNEY
a) Direct the Village Attorney to prepare an Ordinance to permit the replacement
of a legal non-conforming fence at 1050 Conrad Court(ZBA Docket 04-5)
b) Direct the Village Attorney to prepare an Ordinance to permit the construction
of a third car garage addition at 570 Rutgers Lane(ZBA Docket 04-6)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
Agenda for VB Meeting 07-20-04 7
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the Village Clerk, preferably no
later than five days before the meeting.
c: Johnson(2), Czarnik,Dill, Feichter,Lissner, Petri, Prochno, Parrin,Rummel,
Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp,Roan, Walsh
(8)