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AGENDA
REGULAR VILLAGE BOARD MEETING
April 26,2016
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (REVEREND STEPHEN SOMOGYE, SHINNYO-EN USA TEMPLE)
3.APPROVAL OF MINUTES OF APRIL 12, 2016
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: APRIL 26, 2016 $1,200,841.92
6.CONSENT AGENDA
a. Consideration of a request from the Rotary Club of Elk Grove Village for the following:
• to authorize a$15,000 contribution to the 2016 RotaryFest event that takes place
from June 15, 2016 to June 19, 2016;
• to authorize the Rotary Club to host a fireworks display on Saturday, June 18,
2016;
• to waive the fee for a temporary Class A liquor license ($2,900), a carnival license
fee ($500), and a food caterer's license fee ($100) for a total amount of$3,500; and
• to waive the permit fee for the use of a fire hydrant for non-firefighting purposes in
the amount of$75.
(The fees requested to be waived are the Class A liquor license ($2,900), carnival license
($500), food caterer's license ($100), and fire hydrant deposit and connection($75).
(It has been past practice of the Village Board to approve these requests for the annual
RotaryFest event. The Village provides street sweeping services for the parking lots
utilized by the Rotary Club at the conclusion of the RotaryFest.
(Adequate funds have been budgeted and are available for this purpose.)
b. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Ali Yun Wali Allah Islamic Center, Inc. for a Special
Use at 1550 Higgins Road.
(Ali Yun Wali Allah Islamic Center, Inc. is seeking permission for a Special Use to
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operate a religious institution at 1550 Higgins Road.
(A date for the Public Hearing has not been established.)
c. Consideration of a request to award a purchase through Suburban Purchasing Cooperative
bid pricing to Currie Motors of Frankfort, IL for the purchase of one Ford Transit Connect
in the amount of$21,525 from the Water& Sewer Fund.
(The FY 2017 budget contains funding for the replacement of unit 803, a 2005 Ford Sedan,
due to age and maintenance.
(The 2016 Ford Transit Connect is available through the Suburban Purchasing Cooperative
(SPC)contract with Currie Motors.
(Adequate funds are budgeted in the Water& Sewer fund.
(The Director of Public Works recommends approval.)
d. Consideration of a request to award a purchase through the Suburban Purchasing
Cooperative bid pricing to Bredemann Ford of Glenview, IL for the purchase of two
(2)Ford Taurus Sedans in the amount of$37,943.
(The FY2017 budget contains funding for the purchase of two (2) sedans, one replacement
due to excessive age and maintenance and one for use by PW engineering staff.
(The 2016 Ford Taurus is available through the Suburban Purchasing Cooperative (SPC)
contract with Bredemann Ford.
(Adequate funds are budgeted in the General Fund and BLF Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a professional services contract with Victorin/Heartland Business
Systems of Lisle, IL in the amount of$45,515 for the purchase of Hewlett Packard desktop
and laptop computers and computer monitors contained in the Village's FY 2017 budget.
(The Village previously established a four year rotating replacement cycle for its PC
hardware.
(The Village also previously standardized on a hardware vendor(HP)whose units have
been proven to handle the demands of our increasingly complex networks.
(Each desktop will come with a 256 gb solid state hard drive, Windows 10, and a 3-
year warranty, while each laptop will come with a similar configuration but a 4-year
warranty.
(The favorable price of these units is available to the Village by virtue of Hewlett Packard's
contract with the State of Illinois (contract number 93039786).
(The Director of Information Technology recommends approval.)
f. Consideration to award a professional services contract to Joseph Song of Palatine, IL for
PC technical support services for the period from May 1, 2016 through April 30, 2017 in
an amount not to exceed $46,592.
(The requested amount would provide an average of 4 days per week of PC technical
support during FY 2017.
(Joseph Song has provided the Village with high-quality PC support on a part-time basis
for the past 15 months.
(As in the past,the requested support will only be used and billed on an as-needed basis.
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(The Director of Information Technology recommends approval.)
g. Consideration to award a professional services contract to Peters &Associates of Oak
Brook Terrace, IL for advanced technical support of the Village's computer networks for
the period from May 1, 2016 through April 30, 2017 in an amount not to exceed$49,950.
(The requested amount would provide two days per month of supplemental Network
Engineer support and one day per quarter of Network Architect support during FY 2017.
(Peters &Associates has provided high-quality implementation and support services to the
Village for over the past 8 years.
(As in the past,the requested support will only be used and billed on an as-needed basis.
(The Director of Information Technology has recommended approval.)
h. Consideration of a request to award a construction contract to Ram Fire Protection, Inc.,
Addison, IL for the installation of an automatic fire sprinkler system at Fire Station#9
(Greenleaf) in an amount not to exceed$51,000 from the Capital Projects Fund.
(On Thursday,March 31, 2016,the Village opened sealed bids for the installation of an
automatic fire sprinkler system at Fire Station#9. Five (5)contractors received bid
documents. Of these,two (2) attended the mandatory site walkthrough and one (1) of those
firms submitted a bid.
(This project will provide for a full automatic sprinkler system with 116 sprinkler heads.
The system will be connected to the water supply system and includes installation of a new
underground water main to the building.
(The lowest responsive and responsible bid was received from Ram Fire Protection, Inc.,
Addison, IL in the amount of$51,000.
(Sufficient funds for this project are budgeted in the Capital Projects Fund.
(The Fire Chief recommends approval.)
i. Consideration of a request to renew a professional service contract with Temple Display,
LTD of Oswego, IL for the annual Holiday Lighting for Village Sites contract in the
amount of$54,624.60 from the General Fund.
(On August 14, 2012,the Village Board awarded a contract to Temple Display of Oswego,
IL for the Holiday Lighting for Village Sites contract.
(The contract provided for an option of four(4) additional renewals through April 30,
2017.
(Temple Display has performed satisfactorily throughout the first four years of the contract.
(The contract period is from May 1, 2016 through April 30, 2017.
(The contract amount reflects no economic adjustment over the previous year's contract.
(The Director of Public Works recommends approval.)
j. Consideration to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in an amount
not to exceed$92,000.
(This renewal is year four of a five-year contract with Johnny Rockets.
(The Village administers three fireworks displays each year, and will add a special 4th
display in honor of the 60th Anniversary.
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(This year's displays will include:RotaryFest($8,000), Fourth of July($50,000), 60th
Anniversary Concert($30,000)and Tree Lighting Ceremony ($4,000).
(The contract cost will be offset each year depending on the contribution of funds by
residents through utility billing for the July 4th display.
(Sufficient funds are budgeted for this purpose in the General Fund.)
k. Consideration to award a professional service contract to Red Caffeine Inc. of Lombard,IL
to continue the implementation of the Beyond Business Friendly economic development
branding and marketing plan in total contract amount not to exceed$150,612 through the
BLF Fund.
(Red Caffeine was awarded the contract to develop the Beyond Business Friendly
marketing campaign beginning in 2013.
(The goal of the plan is to create awareness around the Village's brand image,Beyond
Business Friendly.
(The campaign targets various audiences including, current businesses located in Elk
Grove, businesses looking to relocate to the Village, and real estate professionals working
in the region.
(Tactics include internet marketing,email marketing, direct mail, social media,the Made
in Elk Grove Manufacturing Expo, and public relations.
(At this time,the proposal is to approve the continuation of Beyond Business Friendly
marketing plan under the direction of Red Caffeine at a cost of$150,612.
(The campaign will be rolled out over the course of a year with individual tactics
developed and funded as they are implemented.
(The Director of Business Development&Marketing recommends approval.)
1. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for Cured in
Place Pipe Sanitary Sewer Rehabilitation Business Park Basins 13, 14, 16, 17 in the amount
of$3,048,090 from the Water/Sewer Fund.
(On Thursday,April 14, 2016,the Village opened sealed bids for the Cured in Place Pipe
Sanitary Sewer Rehabilitation Business Park Basins 13, 14, 16, 17 project. A total of five
(5) contractors obtained contract documents, with four(4) submitting bids on the project.
(The lowest responsive and responsible bid was received from Insituform Technologies
USA,LLC of Chesterfield,MO in the amount of$3,048,090.
(The project includes the installation of 103,400 feet of CIPP Liner 8 inch, 10 inch, 12
inch, 15 inch, and 21 inch sanitary sewer mains,the cleaning,preparation and collateral
work necessary to complete the project.
(The Director of Public Works recommends approval.)
m. Consideration of the following for fiscal year 2016-17:
• to award a professional services contract to Gallagher Bassett for the
administration of the Village's Self Insured Liability Plan in an amount not to
exceed$42,428; and
• to approve the Liability Insurance Premiums for fiscal year 2016-17 submitted by
Arthur J. Gallagher Risk Management Services, Inc. at a premium level as
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determined for the following coverage:
General Liability Package(Liability,Auto, Building/Contents,
EMT/Paramedic,Nurse, Police Professional,Public Officials,Boiler& $141,633
Machinery
Property $ 94,210
Work Comp Excess $ 83,501
Fed Flood $ 10,000
Underground Storage Tank $ 9,547
Crime, Money& Security $ 4,126
Fiduciary $ 11,166
Cyber Liability $29,536
Administration/Brokerage Service Fee $90,846
HELP $138,000
Total $612,565
(The contract with Gallagher-Bassett fluctuates based on the amount of claims over a three
year period.
(This year's total premium renewal represents an increase of$45,098 or 7%.
(High Excess Liability Pool (HELP)provides excess liability coverage in the amount of
$13 million in excess of our underlying $2 million coverage.
(The Director of Finance recommends approval.)
n. Consideration to adopt Resolution 11-16 adopting the Fiscal Year 2016-17 Budget for
the Village of Elk Grove Village,counties of Cook and DuPage,IL:
General Fund $57,429,497
Motor Fuel Tax Fund 1,256,400
Foreign Fire Insurance Fund 211,308
Asset Seizure Fund 17,115
Business Leaders Forum Fund 4,376,557
Cable Television Fund 484,792
Recycling Municipal Waste Fund 881,831
Capital Projects Fund 3,375,000
Residential Enhancement Fund 749,250
Grove Mall TIF 897,0000
Devon Rohlwing TIF 690,000
Busse Elmhurst TIF 110,034
Debt Service Fund 4,114,000
Water Sewer Fund 25,868,368
Capital Replacement Fund 935,000
Fire Pension Fund 6,383,500
Police Pension Fund 5,571,000
Elk Grove Public Library 5,456,568
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Total 118,807,220
(The Director of Finance recommends approval.)
o. Consideration of the following items for Fiscal Year 2016-17:
• To authorize a 2% market adjustment to non-union step and specific rate plan
positions;
• To authorize a 2%market adjustment to the merit pay plan positions;
• To continue the additional open merit pay eligibility features of 0%to 2%
merit based adjustment for open merit employees and 0%to 2%general wage
adjustment;
• To adopt Ordinance No. 3450 amending wages by 2%for part-time positions
of Custodian, Porter,Health Code Enforcement Officer,
Fire Inspector, and Water Meter Reader;Temporary Part-Time Administrative
Interns and Summer Seasonal Employees; and School Crossing Guards of the
Village of Elk Grove Village; and
• To adopt Ordinance No. 3451 amending the Position Classification and Salary
Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions,
Step Pay Plan Positions,and Specific Pay Plan Positions of the Village Code of
the Village of Elk Grove Village.
(The ordinances above update salary ordinances for Fiscal Year 2016-2017.
(Ordinance No. 3450 and Ordinance No. 3451 will be available in the Village Clerk's
Office.)
p. Consideration of Ordinance No. 3452 amending Section 8-4-3-5 A. Electronic Signs:
General Requirements of the Village Code.
(This Ordinance amends the Village Code to allow electronic sign usage from 6:00 a.m.to
11:00 p.m.)
7.REGULAR AGENDA
8.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. 1815 Landmeier Road Resubdivision
10.PERSONNEL COMMITTEE -Trustee Franke
11.PARADE COMMITTEE-Trustee Czarnik
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
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13.CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14.BUSINESS LEADER FORUMS-Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE -Trustee Franke
16.RECYCLING&WASTE COMMITTEE-Trustee Feichter
17.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
18.LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE- Mayor Johnson
20.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
21.AIRPORT UPDATE
22.PLAN COMMISSION-Village Manager Rummel
23.ZONING BOARD OF APPEALS-Village Manager Rummel
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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