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Home My WebLink AboutAGENDA - 10/26/2004 - VILLAGE BOARD Next ORD: 3014 (3014) Next RES. 43-04 (46-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 26, 2004 1. Call to Order 2. Invocation(Rev.Rodney L. Pickett,Pastor, Wesleyan Community Church) 3. Approval of Minutes of October 12, 2004 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: October 26, 2004/$718,820.18 6. CONSENT AGENDA A) Consideration of a request (attached) from New York Import (DBS Ambica Import Inc.), of 1695 Elmhurst Avenue, to hold their annual Christmas Warehouse Sale during business hours from November 15, 2004 through December 30, 2004. (If approved, this will be the 5a' year that New York Import has held this sale in the Village(previously under the name South Central Industries). (Items for sale include toys, gifts, holiday decorations and other general merchandise. (Village Board approval is required because more than 20% of the floor area of this industrial building will be used for retail sales open to the general public. (A report from the Director of Finance, recommending approval, is attached.) B) Consideration to grant a variation from the Village Code, Section 8-1211-1-1D, "Easements", to permit the construction of a shed which will encroach one foot (1')into a five foot(5')public utility easement at 1048 W. Glenn Trail. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEd, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) j Agenda for VB Meeting 10-26-04 2 C) Consideration to award a service contract to Ciosek Tree Services of Lombard, IL to provide labor, materials and equipment to remove an estimated 40 parkway trees in a contract amount not to exceed $18,350. (Bid documents were submitted by 5 vendors. Upon review of the submitted bids, Ciosek Tree Services was determined to be the most responsive and responsible bidder. (Ciosek Tree Services performed this service for the Village last year, and have provided services for several additional municipalities with satisfactory results. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) D) Consideration to award a contract to North American Salt Company of Overland Park, KS to provide 3,900 tons of rock salt through a joint purchase agreement with the Illinois Department of Transportation, at a unit price of$32.68 per ton, for a total contract amount not to exceed$127,452. (The State of Illinois bid this purchase, and the Village has the opportunity to obtain rock salt through this joint purchasing agreement. (The Village is participating with the Illinois Department of Transportation since the Village is utilizing the salt dome storage off Biesterfield Road. (The estimated rock salt requirement for this fiscal year is 3,900 tons. The Village is obligated to accept a minimum of 70% of this amount, which totals, 2,730 tons at a total cost of$89,216.40. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration to award a purchase contract to Ridgewood Engineering Inc. of Schiller Park, IL to furnish, deliver and install a generator power system at Pump House#8 in a contract amount not to exceed $77,708. (Three vendors submitted Request for Proposals. Upon review of the submitted proposals, Ridgewood Engineering was determined to be the most responsive and responsible bidder. (Public Works reviewed the price proposals received, in addition to the type of system proposed, to install a new generator that will operate two booster pumps, the SCADA control system and three natural gas fired furnaces, including the pump house lighting. (Ridgewood Engineering has performed similar types of design and installations for the Village in the past with satisfactory results. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) Agenda for VB Meeting 10-26-04 3 F) Consideration to adopt Resolution No. 43-04(attached) amending Resolution 22- 02 a Vantagecare Retirement Health Savings Plan of the Village of Elk Grove Village(ICMA). (This program will allow employees to contribute into a retiree savings plan for purchase of health insurance upon retirement.) G) Consideration to adopt Resolution No. 44-04 (attached) releasing the cash bond in the amount of$42,350 accepted by the Village in April 2000 and accepting a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale; a Cash Bond in the amount of$10,000 guaranteeing public improvements (watermain and storm sewer) at the Bank One Data Center, 2355 Wood Dale Road. (This item accepts a Letter of Credit to guarantee the construction of public improvements as part of development at 2355 Wood Dale Road. (With the acceptance of this subdivision and its accompanying maintenance guarantee, the Village can release the cash bond securing the installation of the public improvements in the amount of$42,350 accepted by the Village in April,2000. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) H) Consideration to adopt Resolution No. 45-04 (attached)releasing an Irrevocable Straight Letter of Credit No. 4847 from Oak Brook Bank in the amount of $65,136.01 (accepted by Res. No. 36-03) and accepting an Irrevocable Straight Letter of Credit No. 4877 in the amount of $10,000 from Oak Brook Bank expiring October 15, 2006; a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale to guarantee public improvements (sanitary sewer,watermain,parkway trees, sidewalk) for Ridge Avenue Development. (This item accepts a Letter of Credit to guarantee the construction of public improvements as part of development at Ridge Avenue and Devon. (With the acceptance of this subdivision and its accompanying maintenance guarantee, the Village can release the original Letter of Credit No. 4847 securing the installation of the public improvements in the amount of $65,136.01 accepted by Resolution No. 36-03 on May 27,2003. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 10-26-04 4 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. Water Meter Study 9. JUDICIARY. PLANNING AND ZONING COMMITTEE-Trustee Dill a. Parking Regulations pertaining to parking of Commercial Vehicles 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING &WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE,_-Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL. REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements C. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czamik 16. PLAN COMMISSION-Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) Agenda for VB Meeting 10-26-04 5 b) PC Docket 04-3—Public hearing to consider a Special Use Permit to allow the construction of a bank with a drive-thru facility and approval of the resubdivision of property located north of the northwest corner of Biesterfield and Meacham Roads. (PH 10-06-04) (Con'd to 11-3-04) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA Docket 04-10 — Variation to allow an existing block retaining wall that extends approximately 18 feet beyond the required 25 foot setback and a variation for a fence constructed on top of the retaining wall at 733 Arizona Pass (PH 10-21-04) b) ZBA Docket 04-11 — Variation to allow a roof overhang of approximately 24 inches that would exceed the maximum allowable encroachment by approximately 12 inches on property previously granted a building setback variation at 498 Franklin Lane (PH 10-21-04) c) ZBA Docket 04--12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) 18. REPORTS OF OTHER BOARDS.COMMISSIONS & COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board- Trustee Czarnik c) Liquor Commission-Mayor Johnson d) Special Events Committee— Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) ALL STAR CAB DISPATCH—(P.H. 10-26-04) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Meeting 10-26-04 6 c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri, Prochno, Parrin,Rummel, Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt, Tromp,Roan, Walsh(8)