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HomeMy WebLinkAboutVILLAGE BOARD - 09/14/2004 - 1558 IDAHO (VOTE TABLED) SIGN VARIATION/COLLECTIONS MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING,901 WELLINGTON AVENUE ON TUESDAY SEPTEMBER 14,2004 Mayor Craig B. Johnson called the meeting to order at 8:22 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Bart K. Dill, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Absent: Trustee Chris Prochno Also Present: Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Ann I. Walsh A quorum was present. 2. INVOCATION Reverend Gregory S. Gertz, Elk Grove Baptist Church, delivered the invocation. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on August 17,2004 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson announced no public comments would be allowed at the September 28, 2004 Village Board meeting. Chief Schmidt joined the Mayor and presented the following commendations: A Certificate of Commendation was presented to Police Officer Casey Klingberg for his efforts and commitment in providing information on specialized training by the Federal Government on domestic preparedness. Forty-three Elk Grove Police Officers have attended training sessions. A Chief s Certificate was presented to Postal Worker, Linda Kelper. On July 28, 2004, Mrs. Kelper, observed mail and newspapers were not picked up at one of her delivery addresses and preceded to call 9-1-1 for help. Upon further investigation it was discovered the resident was incapacitated and lying on the floor in his home. Through Mrs. Kelper's efforts the resident's life was saved. A Live Saving Award was presented to Police Officer Steven O'Neil who performed CPR on an infant until the paramedics arrived at the scene. This swift action saved the baby's life. The baby and her family members were present in the audience. Trustee Czarnik commented on the new fall banners hanging throughout the Village. Trustee Feichter reported on a September 7, 2004 7:30 a.m, meeting of the Character Coalition. The coalition meets every first Tuesday at Advantage Bank. New members are welcome. The Coalition had decided to become involved by sponsoring a family and helping with a clothing drive on Make A Difference Day. Trustee Feichter distributed copies to the Board of a tentative events schedule for the year. 1 VBM 9-14-04 Trustee Feichter noted Advantage Bank is collecting items for the troops serving in Iraq. Suggested items were discussed and residents encouraged to participate. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the August 31,2004 Accounts Payable Warrant in the amount of$711,519.54. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Dill, Feichter Lissner, Petri, Czamik ABSENT: Trustee Prochno MOTION CARRIED Motion to authorize payment of invoices as shown on September 14,2004 Accounts Payable Warrant in the amount of$1,549,030.47. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustee Dill, Feichter, Lissner,Petri, Czamik ABSENT: Trustee Prochno MOTION CARRIED 6. CONSENT AGENDA Trustee Petri requested Consent Agenda Item R. be removed and voted upon separately. Mayor Johnson explained the amount requested for annual membership dues for 2004/05 to the Suburban O'Hare Commission under Item 1. covers a one-year time frame. Dues are usually paid quarterly, but in this case, due to an oversight in billing, the yearly amount will be paid. A. Elk Grove Chamber of Commerce/Octoberfest—Grant a request to waive license fees for their annual Octoberfest, to be held at Queen of the Rosary Church, in the amount of$2,100. B. Easement Variation/736 Bismark Court—Grant a variation from the Village Code, Section 8-1213-1-ID, "Easements", to permit the construction of a deck which will encroach two feet (2') into a ten-foot (10')public utility easement. C. Northwest Presbyterian Church/301 Ridge Avenue—Grant a request to waive permit fees for the reconstruction and expansion of the parking lot in the amount of$2,000. D. Holiday Designs, Inc.. Streamwood, IL—Renew an existing service contract (approved 10/24/00) for the annual holiday lighting service in a total contract amount not to exceed$35,616.00. E. Medtronic Physio-Control, Redmon, WA—Award a purchase contract for the purchase of five (5) refurbished, fully upgraded cardiac monitors at a net cost not to exceed$46,000,which includes $36,500 from the General Fund and $9,500 from the Foreign Fire Insurance Fund; and • Increase the Foreign Fire Insurance Fund in the amount of$9,500. F. Strvker EMS, Kalamazoo. MI—Award a purchase contract for the purchase of five (5) stair chairs at a cost not to exceed$9,995, which includes $1,495 from the General Fund and $8,500 from the Foreign Fire Insurance Fund; and • Increase the Foreign Fire Insurance Fund in the amount of$8,500. 2 VBM 9-14-04 G. Visual Edge, Arlington Heights, IL—Award a professional service contract for the revision, design, updating, and printing of the Shop Elk Grove booklet in the amount of$20,000 to be paid from the ICRC Fund. H. Baxter and Woodman Consulting Engineers, Crystal Lake, IL—Award a professional service contract to perform a water and wastewater system rate study on a time and expense basis for a total contract amount not to exceed $14,400. I. Suburban O'Hare Commission(SOC)—Authorize the payment of annual membership dues for 2004/2005 in the amount of$76,398.52. J. Police Department/Training—Grant a request to send Social Worker, Desmond Raftery,to Imago Couples Therapy in an amount not to exceed $2,500. K. Fund Increases—Increase the FY 2003/04 Devon/Rohlwing Development Fund in the amount of$61,466; and • Increase the FY 2003104 Recycling/Municipal Waste Fund in the amount of$67,076; and • Increase the FY 2003/04 Emergency Management Fund in the amount of $213; and • Increase the FY 2003/04 IMRF/FICA Fund in the amount of$65,611; and • Increase the FY 2003/04 General Fund in the amount of$690,865; and • Increase the FY 2004/05 General Fund in the amount of$660,000; and • Cancel the existing Aggregate Health Reinsurance Policy for approximate savings of$47,000. L. Class 6B Status/1949-1951 Arthur Avenue—Adopt Resolution No. 36-04 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 2000 FOR CERTAIN REAL ESTATE LOCATED AT 1949-1951 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS." M. National Incident Management System (NIMS)—Adopt Resolution No. 37-04 entitled,"A RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)." N. Water Meter Testing Fees—Adopt Resolution No. 38-04 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 39-01 ESTABLISHING METER TESTING CHARGES PURSUANT TO SECTION 7-2-4:E OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE." 0. Letter Center Agreement/United Parcel Service—Adopt Resolution No. 39-04 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A LETTER CENTER AGREEMENT BETWEEN UNITED PARCEL SERVICE AND THE VILLAGE OF ELK GROVE VILLAGE." P. Executive Session Minutes/Release/Retention—Adopt Resolution No. 40-04 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE." Q. Liquor License/Increase—Adopt Ordinance No. 3004 entitled, "AN ORDINANCE AMENDING TPTLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES (COMFORT INN)." 3 VBM 9-14-04 S. Zoning Variation/220 Placid Way—Adopt Ordinance No. 3005 entitled, "AN ORDINANCE AMENDING SECTION 3-7:13.3 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A 6 FOOT HIGH WHITE VINYL FENCE ON PROPERTY LOCATED AT 220 PLACID WAY, ELK GROVE VILLAGE (JONES)." T. Disannexing Pronertv from Elk Grove Village to Village of Schaumburg—Adopt Ordinance No. 3006 entitled, "AN ORDINANCE DISANNEXING CERTAIN PROPERTY FROM THE VILLAGE OF ELK GROVE VILLAGE (CAMBRIDGE)." Motion to remove Item R. and to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K,L, M, N, O, P, Q, S, and T." MOVED: Trustee Feichter SECONDED: Trustee Czamik AYES: Trustees Feichter, Lissner, Petri, Czamik, Dill ABSENT: Trustee Prochno MOTION CARRIED Consent Agenda Item R- Motion to grant a variation from the Village Code, Section 8-1213-113, "Easements," to permit the construction of a deck which would encroach approximately four feet (4') into a seven—and-a-half-foot(7.5') public utility easement at 1558 Idaho Place; and to adopt an Ordinance granting a variation of Sections 3-7:D.2 of the Zoning Ordinance to permit the construction of an addition to an existing deck which would encroach approximately 4.59 feet into an existing deck which would encroach approximately 3.09 feet into the required six (61) foot side setback on property located at 1558 Idaho Place. MOVED: Trustee Lissner SECONDED: Trustee Czarnik (Trustee Petri stated his reason for voting against the variation at the August Board meeting saying it circumvents the permit process and goes against the Zoning Board of Appeals.) AYES: Trustees Lissner, Czamik, Feichter NAYS: Trustees Petri, Dill ABSENT: Trustee Prochno The Village's Legal Counsel advised the Board that the motion could not be passed by only three votes. Discussion followed, with a consensus that the above motion be tabled and voted upon at the next Board meeting. Motion to table the above stated motion. MOVED: Trustee Czarnik SECONDED: Trustee Feichter AYES: Trustees Petri, Czarnik, Dill, Feichter, Lissner ABSENT: Trustee Prochno MOTION CARRIED Mayor Johnson expressed his support of Trustee Petri and Dill's earlier vote to Do Not Grant the variation. Trustee Lissner clarified his position saying that his vote to approve the variation was not meant against the Zoning Board or the permit process but that he felt there was a misunderstanding and mistake on the part of the petitioner. Trustee Petri reiterated his disapproval of the petitioner's actions and disregard of the permit process prior to the initial work on the deck. 4 VBM 9-14-04 7. REGULAR AGENDA A. Temporary Sign Variation/Collections Etc. The petitioner was present in the audience. Mayor Johnson noted staff has been requested to work with the Plan Commission for review of the existing sign requirements throughout the business park. Trustee Petri stated approval of the variation in this case as it is difficult to find the business and the sign would help do so. Motion to grant a sign variation to Collections Etc., Inc. at 2521 Busse Road to allow a temporary freestanding sign for more than thirty (30) days to be located along Busse Road frontage to provide identification for the business and would be visible to traffic traveling on Busse Road. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Czarnik, Dill,Feichter, Lissner, Petri ABSENT: Trustee Prochno MOTION CARRIED Mayor Johnson commented on the new Farmer's Market sign and noted it was a great improvement. The Public Works Department was thanked for providing the sign. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI a. Salt Creek Improvements—This project is complete. b. Water Meter Study—Items 6.1-1. and 6.N. to approve a water and wastewater system rate study and(Resolution No. 38-04) to increase rates for meter inspection and replacement services were approved on the Consent Agenda. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN DILL Meeting Schedule—The JPZ Committee will meet at 7:00 p.m., on Wednesday, September 29, 2004 in Room E. of the Charles J. Zettek Municipal Building to further discuss parking regulations pertaining to commercial vehicles in the residential areas. Chairman Dill asked members of the Engineering and Community Development Department to attend. Chairman Dill indicated the Village Attorney would not be in attendance that evening. The public was invited and notice will be sent to anyone who attended the August 16, 2004 meeting. 10. PERSONNEL COMMITTEE -CHAIRMAN LISSNER None 11. RECYCLING & WASTE COMMITTEE -TRUSTEE CZARNIK None 12. INFORMATION COMMITTEE -TRUSTEE FEICHTER The Information Committee met on August 26, 2004 to discuss the Village Website. Following review of various governmental websites, it was noted that information can be easily found on the Elk Grove website. There will be some renovation of the website including new graphics and some improvements such as time and weather. The Committee reviewed the sound equipment in the Council Chambers and noted the audience often has difficulty hearing the meeting when the room is at capacity. The Assistant Village Manager and the Channel 6 staff will further explore new equipment to update the system. The cost range could be between $10,000 to $20,000. 5 VBM 9-14-04 Trustee Feichter announced a new program called the "Exceptional Journey"would take a historical look at Elk Grove Village in conjunction with the 50`h Anniversary celebration. Old photos and long-time residents are being sought and will be featured in a series of presentations on Channel 6. Residents were asked to contact Debbie Dennison at Channel 6, 847-357-4267 or at ddennisonCcr��elkgrove.org. Meeting Schedule—The next meeting of the Information Committee will take place on September 30, 2004 at 4:00 p.m. in the Ronald L. Chemick Conference Room to discuss Channel 6 programming. Further discussion ensued regarding the acoustical problems in the Council Chambers and the obsolete sound equipment. Trustee Petri noted Sister Cities is now on the Village Website. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI The Higgins/Oakton construction project is progressing and the Lively improvements are in abeyance. Trustee Petri requested changes to the ICRC agenda items to read as follows: a. Higgins/Oakton Landscaping b. Higgins Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvement to Street signs f. Rogers Park Detention Meeting Schedule—The next meeting of the ICRC will be October 7, 2004 at 5:30 p.m. in the Chemick Conference Room. 14. YOUTH COMMISSION - TRUSTEE FEICHTER No Report 15. PARADE COMMISSION -TRUSTEE CZARNIK The Commission is reviewing ideas for the 2005 parade theme. East Peoria has been contacted for availability of their floats. The 2005 parade will take place on Saturday, June 18, 2005. Meeting Schedule—The Parade Commission will meet on Monday, October 4, 2004 at 5:45 p.m. in the Chemick Conference Room. 16. PLAN COMMISSION-VILLAGE MANAGER None 17. ZONING BOARD OF APPEALS -VILLAGE MANAGER None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER No report b. COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK 6 VBM 9-14-04 Make a Difference DU—The Community Service Board is planning projects for Make a Difference Day on Saturday October 23, 2004. More information will follow as ideas are developed. Anyone wanting to volunteer can call the Community Service Office at 847-357-4120. Meeting Schedule—The next meeting of the Community Service Board will take place on Thursday, September 16, 2004 at 7:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. Farmer's Market—The last three dates for this year's Farmer's Market are: Wednesdays, September 15, September 22, and September 29, 2004. Hours are from 7:00 a.m. to 1:00 p.m. Spirit Award—Nominations are available at the Village Hall, Library, Pavilion and Jarosch Bakery. Current winners are featured on Channel 6. C. LIQUOR COMMISSION - MAYOR JOHNSON No report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON 50`"Anniversary Committee—The next meeting of the Committee will be held on Monday, September 27, 2004 at 6:30 p.m. e. O'HARE UPDATE—MAYOR JOHNSON Mayor Johnson referenced a presentation made earlier this evening at the Committee of the Whole meeting announcing a new airport would be built, for the first time in this country, as a private/public partnership, with no tax dollars being expended or at risk. Notice has been received that the efforts to fight the O'Hare expansion is now being heard locally and in Washington D.C. The Mayor read an article in the Friday, Chicago Tribune (September 10, 2004) and highlighted sections whereby questions were raised by the House Aviation Sub-Committee Chairman, Congressman John Mieke,Republican, Florida,that echoed the claims of the O'Hare expansion opponents. The FAA Director was quoted as saying that the FAA is working with the State to build a new south suburban airport near Peotone and noted the opponents of the O'Hare expansion plan have important key issues that must be evaluated. The article referred to the closing of Chicago's Meigs field and to statements made by the Chicago Aviation Commissioner stating that redesigning the airfield would cut delays by 79%. The House Aviation chairman was quoted as saying alternatives to the expansion plan were needed. The Mayor praised the work of the "Dream Team" and thanked everyone, in particular, the Village Board members, for their support. 19. ORDINANCES, RESOLUTIONS, COMMUNICATIONS—VILLAGE CLERK None 20. UNFINISHED BUSINESS Village Board a. All Star Cab Dispatch- The Board, acting as the Public Vehicle Commission,will hold a public hearing on October 26, 2004. A time is yet to be determined and announced. 7 VBM 9-14-04 Village Attorney a. and b. - Ordinances were considered and approved regarding a Plat of Disconnect (Cambridge Homes) and a variation at 220 Placid Way. c. Approval for a variation at 1558 Idaho Place (ZBA Docket 04-9)—Motion was tabled and will be considered and voted upon at the October 12, 2004 Village Board Meeting 21. REPORT FROM THE VILLAGE MANAGER None 22. NEW BUSINESS None AUDIENCE—9:13 p.m. Reverend Thomas Smith, 118 Tanglewood Drive, discussed recent work being done on his property as part of the Village's drainage program. Reverend Smith was concerned that the property has not been restored to its original condition and felt he was not notified properly that work was to be done in the area. Mayor Johnson discussed the drainage program explaining that this unprecedented program corrects the drainage problems caused by homeowners who have changed the landscape and grade in that neighborhood. The Mayor noted the Village will restore the property and further discussed and apologized that Reverend Smith was not aware this work would be done. Mayor Johnson announced the next Village Board meeting would be held on September 28, 2004 and reminded the audience there would be no public comments allowed on that date. 23. ADJOURNMENT Motion to adjourn the meeting at 9:20 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Petri, Czarnik, Dill, Feichter, Lissner ABSENT: Trustee Prochno MOTION CARRIED Ann I. Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 8 VBM 9-14-04