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HomeMy WebLinkAboutAGENDA - 01/11/2005 - VILLAGE BOARD Next ORD: 3022 (3022) Next RES. 01-05 (03-05) Recess:9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING January 11, 2005 1. Call to Order 2. Invocation (Rev. Gregory S. Gertz, Elk Grove Baptist Church) 3. Approval of Minutes of December 14, 2004 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: December 31, 2004/$593,642.38 January 11, 2005 / $516,729.89 6. CONSENT AGENDA A) Consideration of a request (attached) from Elk Grove Park District to waive permit fees for building demolition, site clearing and electric distribution for future buildings for the Rainbow Falls Water Park at 100 Lions Drive and the Lions Park Community Center at 180 Morrison Drive in the amount of$3,912. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) B) Consideration of a request from School District 54 to waive the Village's annual alarm license fee for the period January 1, 2005 through December 31, 2005: Requesting Entity Number of Alarm Locations Total Waiver Request School District 54 3 $75.00 Total 3 $75.00 (The regular alarm license fee is $25 per location. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached.) C) Consideration to hold a public hearing before the Plan Commission to consider the petition of Terrance Bolger, on behalf of Devon Avenue Market Development Corporation, for a Special Use permit to construct office/warehousing on the northwest comer of Devon and Tonne, on property adjacent to Devon Avenue Market. (A Special Use is required to construct and operate office/warehouse on this property, zoned B-1 Business District (Shopping Center). Agenda for VB Meeting 01-11-05 2 (The proposed development, which is located on a 2.414-acre parcel, would consist of 21 office/warehouses within a 31,500 square foot facility. (A public hearing date has not been established.) D) Consideration to hold a public hearing before the Plan Commission to consider the petition of Rich's Market for a Special Use permit to operate a USDA meat processing facility in an I-2 zoned district at 2600 Delta. ("Meat Processing" is a permitted only as a Special Use in the I-2 Industrial zoning district. (A public hearing date has not been established.) E) Consideration to award a professional service contract to Third Millennium Inc. of Chicago, IL for the processing and mailing of the 2005/06 Vehicle License applications in an amount not to exceed $13,170. (Bid documents were submitted by 2 vendors. Upon review of the submitted bids, Third Millennium was determined to be the most responsive and responsible bidder. (The proposals were based upon the services required to prepare and mail the 2005/06 applications for an estimated 27,000 applications. (The proposal will cover a one-year mailing of the applications to be completed the first week in April 2005. (Third Millennium processes each vehicle on a single form, and combines forms with the same name and address into a single mailing envelope. This results in the actual number of pieces mailed to be reduced to 15,000 (based upon the 2004/05 mailing). (A report from the Director of Finance, recommending approval, is attached.) F) Consideration to confirm an emergency repair contract to High Voltage Electric Testing & Maintenance, Inc. of St. Charles, IL for emergency repairs to electrical switchgear at Pump House and Well #11 in an amount not to exceed $14,200.85. (During a monthly test, equipment failure due to power problems was experienced at Well #11 (1689 Virginia). This is one of two emergency wells that utilize extremely high voltage (2,400 volts) as opposed to the more common 480-volt sites. (The work done ensures that the Village maintains the ability to pump water from the emergency deep well and the ability to pump water from the reservoir distribution system. (The Village has had difficulty locating contractors for this type of work. As a result, WJ Electric and High Voltage Electric have taken a joint approach to complete the work. Both companies had an excellent response to the needs of the Village and did not delay repairs in order to return the water pumping facility to normal operations. Agenda for VB Meeting 01-11-05 3 (The cost for High Voltage Electric is $14,200.85, of which $8,352 is for labor and$5,848.85 is for materials. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration to increase an existing professional service contract with Transystems Corporation of Schaumburg, IL to cover the permit fee from the North Cook County Soil and Water Conservation District for the Willow Creek Box Culvert Improvements in the amount of$1,500, for a total contract amount of$139,122.77. (On December 14, 2004 the Village Board approved a professional service contract in the amount of$137,612.77 for construction engineering services for the Willow Creek Box Culvert Improvements. (The project requires a permit in the amount of $1,500 from the North Cook County Soil and Water Conservation District to be added to the professional service contract. (Funding for the construction services is 80% Federal and 20% local. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) H) Consideration to adopt Resolution No. 01-05 (attached) authorizing the Mayor and Village Clerk to execute a Memorandum of Understanding between the Village of Elk Grove Village and Alexian Brothers Medical Center for the purpose of establishing an impact fee to be paid to the Village for costs associated with improvements at the Biesterfield Road and Leicester Road intersections. (The Memorandum of Understanding obligates Alexian Brothers Medical Center to pay for the costs associated with improvements at the Biesterfield Road and Leicester Road intersection. (This Memorandum obligates Alexian Brothers to one hundred percent (100%) of the design engineering, construction engineering and construction costs associated with the improvements. Those costs are estimated to be $857,591.55. (The Memorandum also obligates Alexian Brothers to a ten percent (10%) administrative fee because the Village will act as lead agency in the preparation of plans, letting of bids and construction of the improvements. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration to award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for the Biesterfield Road and Leicester Road Improvement in an amount not to exceed $62,137. Agenda for VB Meeting 01-11-05 4 (The expansion of Alexian Brothers Medical Center along with the proposed relocation of the main campus entrance from Biesterfield Road to Leicester Road necessitates construction of improvements at Biesterfield and Leicester Road intersection. (The engineering services consist of the preparation of contract plans and documents for the installation of the proposed improvements. (Civiltech is recommended to conduct the engineering services based on their knowledge of the Village's arterial street system, their experience with similar projects for other municipalities and their recent project history with other important Village projects such as the Biesterfield Road widening and several ICRC roadway projects. (Under a separate agenda item, the Village will be executing an agreement with Alexian Brothers Medical Center obligating them to pay for one hundred percent (100%) of the costs associated with both the design engineering and construction of the improvements at this location. (Payment from the Alexian Brothers will be utilized for all costs associated with this improvement. No Village funds will be used. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) J) Consideration of the following: • Adopt Resolution No. 02-05 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,423,879 from Motor Fuel Tax for the 2005 Street Maintenance Program; • Approve the use of an additional $38,000 of General Corporate Funds from FY 05/06 Budget for the 2005 Program; • Approve the 2005 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 9.06 miles of Village streets; and • Authorize Village staff to advertise and accept bids on work included in this program. (The Capital Improvements Committee approved staff's recommended program with the exception of Carmen, Coyle and Greenleaf. (Of the total estimated program cost of$1,561,479, $99,600 is estimated as self-funded by residents as part of the Private Participation Concrete Replacement Program (PPCRP). (This issue was discussed at the Capital Improvements Committee on December 20, 2004. Approval of this Resolution authorizes the Village to bid the 2005 MFT Program.) Agenda for VB Meeting 01-11-05 5 7. REGULAR AGENDA A) Consideration to approve proposed ATM and signage for Washington Mutual in the Elk Grove Town Center. (The signage over the entrance doors for Washington Mutual was previously approved on January 13, 2004. The ATM is a permitted Conditional Use in the B-5 Town Center Shopping District. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (New Plan Excel Realty Trust (the landlord) has approved this proposed sign and ATM package for Washington Mutual. (Sections 7B-5-2:C.2 and 713-5-8 of the Elk Grove Zoning Ordinance requires conditional uses and applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study c. 2005 MFT Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Establishment of standards, fines, and/or fees for violated zoning variations/permits b. Regulations to control over development of banks in Elk Grove Village 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey Agenda for VB Meeting 01-11-05 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czamik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH I1-18-04) b) ZBA Docket 05-1 -- Variation to build a 6-foot chain link fence with 1 foot barked wire on top which would extend approximately 131 feet beyond the nearest front corner of the principal structure at 1717 Busse Road (PH 1-6- 05). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board- Trustee Czarmik c) Liquor Commission - Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 501h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Direct the Attorney to prepare an ordinance establishing a (temporary) moratorium on development of new banks in the Village of Elk Grove Village. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 01-11-05 7 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Partin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8)