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Home My WebLink AboutAGENDA - 02/08/2005 - VILLAGE BOARD Next ORD: 3026 (3026) Next RES. 4-05 (9-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 8, 2005 1. Call to Order 2. Invocation(Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of January 25, 2005 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: January 31, 2005 /$119,526.16 February 8, 2005 /$431,941.16 6. CONSENT AGENDA A) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $8,372 for their ultrasound relocation construction project located at 800 Biesterfield Road. (The ultrasound is being relocated so that Alexian Brothers can expand both that department and their cardiology services. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration to renew a purchase contract to Avalon Petroleum Company of Tinley Park, IL to furnish and deliver gasoline and diesel fuel to Elk Grove Village, in an amount not to exceed $270,000. (The existing contract with Avalon Petroleum Company for the annual purchase and delivery of gasoline and diesel fuel requires contract renewal. (This contract was originally bid and awarded for the period March 1, 2004 through February 28, 2005. The Village has the option to renew annually for up to four (4) additional one-year periods, through February 28, 2009 with a provision that the supplier cannot exceed the percentage increase in the Chicago Area Consumer-Price Index and in no case can increase more than 5% in any one year. (The cost for fuel during this period is not to exceed $270,000, based on the approximate fuel requirements of 150,000 gallons of No-Lead gasoline, and 50,000 gallons of Diesel Fuel. Agenda for VB Meeting 02-08-05 2 (While the contract allows Avalon to increase the bid price annually utilizing the percentage increase in the Chicago. Area Consumer Price Index, Avalon Petroleum has agreed to hold the current cartage and profit fee of .018 unleaded gasoline and .022 for diesel fuel. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) C) Consideration of Resolution No. 4-05 (attached) authorizing the Mayor and Village Clerk to execute an Intergovernmental Joint Purchasing Agreement between the Village of Elk Grove Village and the Western States Contract Alliance(WSCA). (The Village has participated in the WSCA for the purchase of various computer hardware. (WSCA is an Intergovernmental Joint Purchasing Agreement of 15 western states. Its purpose is to establish the means by which participating states may join together in cooperative multi-state contracts in order to achieve cost-effective and efficient acquisition of quality products and services. (The discounted pricing the Village receives under this agreement is beyond what the Village would be able to obtain on our own due to the large volume of the joining states. (The current agreement allowing the Village to participate in WSCA has expired and now requires Village approval. (The Village Attorney has reviewed and approved this agreement, and has requested a resolution authorizing the execution of this intergovernmental agreement. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to adopt Resolution No, 5-05 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between DHL Express (USA) Inc. and the Village of Elk Grove Village. (The agreement shall be for a three-year period, effective February 8, 2005. DHL Express agrees to pay the Village of Elk Grove an annual fee of $1,950 for the installation of six (6) Letter Centers in rights-of-way. The Village has standardized all carriers on this per box rate.) E) Consideration to adopt Resolution No. 6-05 (attached) authorizing the Mayor and Village Clerk to execute a Joint Agreement between the Village of Elk Grove Village and the Cook County Highway Department (CCHD) to establish responsibilities for the Devon Avenue and Tonne Road intersection improvements. (The agreement provides for County participation in the design, construction and construction engineering of the subject improvement. Agenda for VB Meeting 02-08-05 3 (The Village has secured 70 percent Federal funding for the construction of the project through the Surface Transportation Program. (The County has committed to funding the local share of improvements along Devon Avenue. The County participation level is $401,200 of the estimated project cost of$3,053,000. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) F) Consideration to adopt Resolution No. 7-05 (attached) authorizing release/retention of Executive Session minutes of the Village of Elk Grove Village. (This item authorizes the release of executive session minutes from January 14, 2003 through December 16, 2003.) G) Consideration to adopt Resolution No. 8-05 (attached) to include compensation directed into a Retirement Health Savings Plan as IMRF earnings. (IMRF requires the adoption of the resolution in order to allow participation in the retirement health savings plan, as established by the Village, and so that there is no reduction in the employee's compensation reported to IMRF. (This is the same type of resolution adopted for IMRF for Flex Plan participation.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Establishment of standards, fines, and/or fees for violated Zoning variations/permits b. Regulations to control over development of banks in Elk Grove Village 10, PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING&WASTE COMMITTEE -Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations Agenda for VB Meeting 02-08-05 4 12. INFORMATION COMMITTEE-Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION- Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION -Village Manager Parrin a) PC Docket 05-1 — Public hearing to consider a petition for a Special Use Permit to permit the operation of a meat processing facility in an 1-2 Industrial Zoning District at 2600 Delta Lane(PH 2-16-05) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a) Cable Television Committee -Trustees Petri/Lissner b) Community Service Board - Trustee Czamik c) Liquor Commission- Mayor Johnson 1. Public Hearing— 1-25-05 —Comfort Inn—2550 Landmeier Road d) Special Events Committee—Mayor Johnson 1. 50a`Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for VB Meeting 02-08-05 5 VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids andlor services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin,Rummel, Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt, Tromp, Roan, Walsh(8)