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Home My WebLink AboutAGENDA - 02/22/2005 - VILLAGE BOARD Next ORD: 3026 (3028) Next RES. 9-05 (10-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 22, 2005 1. Call to Order 2. Invocation(Rev. Arthur Fagan,Pastor,Queen of the Rosary Parish) 3. Approval of Minutes of February 8, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: February 22, 2005 /$534,161.03 6. CONSENT AGENDA A) This is a consideration to concur with the Village Manager's emergency authorization to retain John Ned Construction Company, Inc. of Addison, IL for emergency repairs to a sanitary sewermain on Devon Avenue during the period of January 14 through January 19, 2005 in an amount not to exceed $67,500.99. (On January 13, Public Works determined that a collapse occurred to the 21-inch sanitary sewermain on Devon, east of Arlington Heights Road. (Several underground contractors were contacted, but had indicated that the scope of the work was beyond their capabilities. Neri Construction indicated that they felt the work was within their capabilities and agreed to do the work. (The repair of the sewermain required that 42 feet of 21-inch sanitary sewer pipe be replaced. The situation worsened when a 6-inch watermain also broke. (The bill for the work has been reviewed and it has been determined that John Neri Construction followed the IDOT method for emergency account work. (A report from the Director of Public Works, recommending approval, is attached.) B) Consideration of the following: • To approve Balancing Charge Order from McGinty Brothers, Inc. of Long Grove, IL, increasing the awarded contract for the Salt Creek Streambank Stabilization Project — Phase 1 of $591,047.50 by $198,966.75 for a total contract amount of$790,014.25; and • To approve final payment of $39,500.71 for the Salt Creek Streambank Stabilization Project—Phase 1. Agenda for VB Meeting 02-22-05 2 (The final punch list has been completed, and with approval, the Village can accept this improvement and close out the contract. McGinty Brothers will be under a 3-year Maintenance Bond. (The original contract was approved on March 25, 2003 for $591,047.50. On December 16, 2003, the Village Board approved an increase to the contract of$201,000 as cost savings during the bidding phase which allowed the project limits to be extended to fully utilize the fund available in the IEPA Section 319 Grant. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to increase the Pinner Electric contract for repairs to residential and industrial streetlights in the amount of$45,000, of which $30,000 will be from the General Fund and $15,000 will be from the Industrial/Commercial Revitalization Fund. (This increase is necessary to cover $33,360 of emergency repairs over the past three months and to cover any additional emergency repairs through the balance of the fiscal year. (Since November, there have been three (3) industrial and two (2) residential streetlights knocked down. (Since May I, the Village has experienced a total of 10 streetlight knockdowns in both the residential and industrial areas of the Village. The Village pursues reimbursement of the knocked down streetlights from the insurance company of the offender. (The largest unknown expense continues to be the knockdown of industrial streetlights. Industrial streetlights are more expensive to replace due to Pinner ordering the Business Park lights and being reimbursed under the maintenance contract. (Although photocell outages continue to occur, they are occurring at a much lower rate than in the past. (A report was previously distributed.) D) Consideration to adopt Resolution No. 9-05 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove to the Illinois Finance Authority for use within the corporate limits of Elk Grove Village. (The Village currently has a volume cap through the State of Illinois of 2.6 million dollars in Industrial Revenue Bond(IRB) financing for use in Elk Grove Village each year. If the Village does not determine a commercial industrial building use for the State to use the funds prior to May 1, 2005, the funds automatically turn over to the Illinois Finance Authority (IFA) for use in another community or capacity. (By ceding the Village's IRB funds to the IFA now, the Village can stipulate that its unused funds be distributed among Elk Grove Village Agenda for VB Meeting 02-22-05 3 companies seeking IRB funds. By doing so, project rankings and chances for funding improve for Village businesses. (A report from the Economic Development Coordinator, recommending approval, is attached.) E) Consideration to adopt Ordinance No. 3026 (attached) amending Chapter 4 Garbage and Refuse of Title 4 of the Village Code establishing specifications for Garbage and Refuse containers for certain single-family attached dwelling units. (This provision provides that when four(4)or more single-family attached dwelling units utilize a single location for the collection of garbage and refuse, they will be required to use a rigid container made of metal or plastic, not to exceed thirty (30) gallons in capacity and sold commercially for the purpose of garbage and refuse disposal. (In addition, containers provided by the franchised waste hauler may also be used pursuant to the Village's contract. (The fine for any person, firm or corporation violating this provision shall not be less than$50, nor more than$500. (This item was discussed and voted on at the February 8, 2005 Committee of the Whole.) F) Consideration to adopt Ordinance No. 3027 (attached) amending Section 8-3A- 9-0 of the Village Code pertaining to Building Permit Fees by establishing a penalty fee in cases where construction has commenced prior to the issuance of a building permit. (Passage of this ordinance establishes a penalty fee in the amount of two times the regularly established permit fee plus 10% of the value of which the permit is being applied for, in cases where construction has commenced prior to the issuance of a building permit, provided that the minimum penalty fee shall not be less than one hundred dollars($100). (This item was discussed and voted on at the February 8, 2005 Committee of the Whole.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study Agenda for VB Meeting 02-22-05 4 9. JUDICIARY PLANNING AND ZONING COMMITTEE-Trustee Dill a. Establishment of standards, fines, and/or fees for violated zoning variations/permits b. Regulations to control over development of banks in Elk Grove Village 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING&WASTE COMMITTEE- Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE- Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION-Village Manager Parrin a) PC Docket 05-1 — Public hearing to consider a petition for a Special Use Permit to permit the operation of a meat processing facility in an I-2 Industrial Zoning District at 2600 Delta Lane (PH 2-16-05) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) Agenda for VB Meeting 02-22-05 5 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a) Cable Television Committee- Trustees Petri/Lissner b) Community Service Board - Trustee Czamik c) Liquor Commission-Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`x'Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill,Feichter,Lissner, Petri,Prochno, Parrin,Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp,Roan, Walsh (8)