HomeMy WebLinkAboutAGENDA - 03/08/2005 - VILLAGE BOARD Next ORD: 3028 (3029)
Next RES. 10-05 (11-05)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 8, 2005
1. Call to Order
2. Invocation(Rev. Stephen Somogye, Pastor, Shinnyo-En Temple)
3. Approval of Minutes of February 22, 2005
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: February 28, 2005 /$415,508.64
March 8, 2005 /$427,129.52
6. CONSENT AGENDA
A) Consideration to award a professional service contract to Civiltech Engineering,
Inc. of Itasca, IL for the Lively Boulevard Improvements - Section C in an
amount not to exceed $119,594, from ICRC Funds.
(The ICRC has authorized the implementation of Phase 1 engineering
studies for the improvement of Lively Boulevard, from Devon Avenue to Touhy
Avenue.
(The improvements include pavement reconstruction, corner radii
improvements, Devon Avenue intersection improvements, and sidewalk
reconstruction.
(The completion of the Phase 1 study will make the project eligible for
Federal construction grant funding participation through the Surface
Transportation Program.
(Civiltech is recommended to conduct the Phase 1 engineering services,
which include a project development report, field survey, business coordination,
intersection design studies, and right-of-way plat. They have completed
numerous highway projects for the Village and are currently working on several
ICRC projects.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration to award a service contract to Milieu Design, Inc. of Wheeling,
IL, for landscape bed maintenance at selected locations in the Village for a total
contract amount not to exceed $49,730.00.
(Bid documents were obtained by 16 contractors, of which eight submitted
bids. Upon review of the bids submitted, Milieu Design was determined to be
the lowest responsive and responsible bidder after the hauling charge was
calculated in the bid prices.
Agenda for VB Meeting 03-08-05 2
(The contract amount represents the base bid of $44,345, plus three
additional watering options at $1,795 each, for a total contract amount of
$49,730.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
C) Consideration to award a contract to the lowest responsive and responsible
bidder, Arrow Road Construction Co. of Mount Prospect, IL to furnish
bituminous paving materials on a per unit cost basis as follows:
Unit
Qty Unit Description Pricing
3,000 Tons Bituminous Concrete Binder Course Mix 23.50
Superpave
300 Gals Bituminous Materials Prime Coat SS-1 in 5 Gal 2.00
Bins
500 Tons Bituminous Concrete Surface Course, Superpave 26.10
Mix C N-30
500 Tons Bituminous Concrete Surface Course, Superpave 27.50
Mix C N-70
and at a cost not to exceed $79,900.00 from the MFT Fund and $18,000.00 from
the General Fund for a total cost of$97,900.00.
(Bid documents were obtained by 5 contractors, of which four submitted
bids. Upon review of the bids submitted, Arrow Road Construction was
determined to be the lowest responsive and responsible bidder after the hauling
charge was calculated in the bid prices.
(A hauling charge of$0.65 per ton per mile was added to the price of the
bituminous binder and surface course materials to determine the low bidder.
The hauling charge is the cost of Village trucks to pick up these materials at the
vendor's location, and is measured from the producer's plant to the closest Elk
Grove Village corporate limit.
(Adequate funds are budgeted for this purpose in the proposed FY 05/06
Budget.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.
D) Consideration to award a contract to the lowest responsive and responsible
bidder, Arrow Road Construction of Mount Prospect, IL, for street milling and
resurfacing on a per unit cost basis as follows:
Agenda for VB Meeting 03-08-05 3
Unit
Qty Unit Description Pricing
21,800 Sq. Yd. Bituminous Concrete Surface Removal 1.10
(Partial Width 1 1/2")
94,816 Sq. Yd. Bituminous Concrete Surface Removal 0.95
(Full Width 1 1/2")
12,083 Ton Bituminous Concrete Surface Course 34.75
Superpave Mix C N-50
300 Ton Bituminous Concrete Surface Course 36.75
Superpave Mix D N-70
1,200 Ton Leveling Binder(Machine Method) Mix 23.50
C N-50
14,300 Gal Bituminous Prime Coat Material .80
100 Ton Prime Coat Aggregate 0.01
200 Ft. Detector Loop Replacement 13.40
and at a total cost not to exceed $587,285.46 from the MFT Fund.
(Bid documents were obtained by 7 contractors, of which five submitted
bids. Upon review of the bids submitted, Arrow Road Construction was
determined to be the lowest responsive and responsible bidder.
(Adequate funds are budgeted for this purpose in the proposed FY 05/06
Budget.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
E) Consideration to award a contract to the lowest responsive and responsible
bidder, Suburban Concrete, Inc. of Hawthorn Woods, IL for sidewalk, curb,
gutter, and driveway removal and replacement on a per unit cost basis as
follows:
Unit
Qty Unit Description Pricing
100,000 Sq.Ft. 5"PCC Sidewalk 2.18
20,000 Sq. Ft. 8" PCC Sidewalk 2.33
3,200 Sq. Yd. 5" PCC Driveway Pavement 20.00
100 r Sq. Yd t8" PCC Driveway Pavement 20.00
Agenda for VB Meeting 03-08-05 4
4,000 Ln. Ft. Combination Concrete Curb &Gutter(B- 7.30
6.12)
1,000 Ln. Ft. Combination Concrete Curb & Gutter(B- 7.30
6.18)
12,000 Ln. Ft. Combination Concrete Curb & Gutter(M- 7.30
5.12)
120,000 Sq. Ft. Sidewalk Removal .75
3,300 Sq. Yd. Driveway Pavement Removal 6.55
17,000 Ln. Ft. Combination Concrete Curb/Gutter 3.00
Removal
And at a total cost not to exceed $617,315.00 from the Fund.
(Bid documents were obtained by 23 contractors, of which 16 submitted
bids. Upon review of the bids submitted, Suburban Concrete, Inc. was
determined to be the lowest responsive and responsible bidder.
(Adequate funds are budgeted in the proposed FY 05/06 Budget.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
F) Consideration to increase an existing construction contract to R.W. Dunteman
Company of Addison, IL for the Biesterfield Road Widening and
Reconstruction project in an amount not to exceed $48,000, for a total contract
amount of$1,593,401.72.
(On March 23, 2004 the Mayor and Board of Trustees awarded a contract
to R.W. Dunteman in the amount of $1,415,401.72 for the Biesterfield Road
Widening and Reconstruction project.
(The Village Board also approved a supplement to the contract of
$130,000 to construct landscape medians along Biesterfield from Martha Street
to Arlington Heights Road.
(Field design modifications implemented during the construction project
resulted in a net cost increase of $48,000. These modifications included the
removal and replacement of unstable soils, increase in the diameter of the
median trees, and the removal of additional pavement structure and old curb.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
G) Consideration to adopt Resolution No. 10-05 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 2000 for certain real estate
located at 2301 Greenleaf Avenue.
(This plan calls for the purchase and renovation of a 65,000 square foot
industrial building that has been vacant since January 2004.
Agenda for VB Meeting 03-08-05 5
(In order to make this building "tenant ready", initial improvements will
likely cost approximately $600,000. Additional improvements, such as
expanding the parking lot and installing six to eight exterior loading docks, may
lead to an additional $1 million in improvements.
(As this facility has parking to accommodate over one hundred vehicles,
high employment is likely at this location.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time.
This qualifies as it has been vacant for more than one year and requires
substantial renovation.
(The 6B property tax incentive allows a property tax assessment reduction
from 36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Officer and a letter from the
applicant are attached.)
H) Consideration to adopt Ordinance No. 3028 (attached) granting a Special Use
Permit to permit the operation of a meat processing facility in an I-2 Industrial
Zoned District at property located at 2600 Delta Lane.
(This item was discussed at the January 22, 2005 Village Board meeting
and currently appears on the Agenda under Unfinished Business of the Village
Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
a. Improvements/Renovations to Police Department
b. Water Meter Study
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Regulations to control over development of banks in Elk Grove Village
b. Licensing and maintenance of rental properties
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING& WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
c. Website Enhancements
Agenda for VB Meeting 03-08-05 6
d. Channel 6 Survey
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping
b. Higgins/Oakton Improvements
c. Signage
d. Improvements to Industrial Well Sites
e. Improvements to Street Signs
f Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czamik
16. PLAN COMMISSION -Village Manager Parrin
a) PC Docket 05-2 — Consider petition for a special use permit to construct an
office/warehouse facility in a B-1 Business District (Shopping Center) on
property located adjacent to the Devon Av. Market Shopping Center at the
northwest corner of Devon and Tonne Road. (PH 3-16-05)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 04-12 — Variation to permit an existing pool deck that
encroaches approximately 5 feet 4 inches into the required eight foot side
setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ
recommendations)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czamik
c) Liquor Commission -Mayor Johnson
d) Special Events Committee—Mayor Johnson
1. 501h Anniversary Celebration
e) O'Hare Update—Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. Direct Attorney to prepare an ordinance for a Special Use Permit at 2600 Delta
Lane.
21. REPORT FROM VILLAGE MANAGER
Agenda for VB Meeting 03-08-05 7
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the Village Clerk, preferably no
later than five days before the meeting.
c: Johnson(2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel,
Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan,
Walsh(8)
Consent Addendum
to the
March 8, 2005
Regular Village Board Meeting Agenda
6. Consent Agenda(continued)
I) Consideration to award a maintenance contract to the lowest responsive and
responsible bidder, Olive Grove Landscaping, for turf maintenance services at
a cost of$74,389 from the General Fund and $19,614 from the ICRC Fund,
for a total contract award of$94,003.
(Olive Grove was the lowest of five bidders. They turf maintenance contract
includes areas around municipal properties, medians, and other right-of-way.)
(A report from the Director of Public Works, recommending approval, is
attached. Sufficient funds are included in FY 2005-06 budget for this work.)
c: Johnson(2), Czamik,Dill, Feichter, Lissner, Petri, Prochno,Parrin, Rummel
Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt,Tromp, Roan,Walsh