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Home My WebLink AboutAGENDA - 03/22/2005 - VILLAGE BOARD Next ORD: 3029 (3029) Next RES. 11-05 (15-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 22, 2005 1. Call to Order 2. Invocation (Rev. Jim Lewis, Pastor, Christus Victor Church) 3. Approval of Minutes of March 8, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: March 22, 2005 /$936,606.35 6. CONSENT AGENDA A) Consideration of the following: • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $9,212 for their Pre-admitting and Testing area construction project located at 800 Biesterfield Road; and • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $13,823 for the Gamma Knife construction project located at 800 Biesterfield Road. (The newly reconfigured Pre-admitting and Testing area will allow a more comfortable place for individuals to wait while family and friends are in surgery. The Gamma Knife project will offer an innovative technology that provides a less invasive surgical option for patients who have suffered brain trauma. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration to award a sole source service contract to the Metropolitan Pump Company of Romeoville, IL to rebuild a Residential Lift Station pump in an amount not to exceed $12,826. (One of three primary pumps for the Residential Lift Station failed. The cost to rebuild the pump is $12,826, compared to a cost of $19,860 for a new pump. Based upon the newer condition of the pump, the Director of Public Works recommends that it be rebuilt. (Metropolitan Pump is the sole Hydromatic Pump dealer for this region. Agenda for VB Meeting 03-22-05 2 (There are four pumps installed at this station and only three are operated at one time. All four pumps that are installed are currently operational, providing one spare at the station but no spares in the shop. Due to the importance of this station, the Department of Public Works tries to maintain at least one spare at all times. (A report from the Director of Public Works, recommending approval, is attached.) C) Consideration to renew an existing contract with Koral Maintenance, Inc., of Mount Prospect, IL for custodial service at the Public Works and Fire Administration Buildings for the period May 1, 2005 through April 30, 2006 in a total contract amount not to exceed $36,000.00. (This contract was awarded in FY 02/03 with the option to renew annually up to four additional one-year periods. (Koral Maintenance has provided excellent service, and the contract amount represents no increase over the current contract. (Although the bid specifications allowed the opportunity to increase the contract based on labor costs, Koral Maintenance monthly costs will remain the same as originally bid in the FY 02/03 contract. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) D) Consideration to award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for the Lively Boulevard Improvements from Touhy Avenue to Howard Street in an amount not to exceed $208,971, from the ICRC Fund. (The ICRC has authorized the construction of Lively Boulevard Improvements from Touhy Avenue to Howard Street. (The project consists of the reconstruction of Lively Boulevard including the installation of a continuous street lighting system, traffic signal modernization at Landmeier Road, and landscaping. (Civiltech has completed numerous highway projects for the Village and is currently working on several ICRC projects,including the Lively Boulevard and Oakton Street project. They have an excellent reputation in construction engineering, and are knowledgeable in Federal, State and Village policies and standards. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 03-22-05 3 E) Consideration to adopt Resolution No. 11-05 (attached) releasing an irrevocable standby Letter of Credit No. 970804 dated May 20, 1998 from Nationsbank N.A., in the amount of $5,000 (accepted by Res. No. 21-98) to secure obligations of the Franchise Agreement of Chicago Fiber Optic Corporation d/b/a Metropolitan Fiber Systems of Chicago, Inc. ("MFS"). (As part of MFS's franchise agreement for installing fiber optic at Northwest Point,they were required to submit a Letter of Credit. (The Village no longer has a franchise agreement with MFS pursuant to State Statutes. Since the franchise agreement has lapsed, the Village is now releasing the Letter of Credit.) F) Consideration to adopt Resolution No. 12-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1905-1945 Lunt. (Innovation Manufacturing Solutions (IMS) has been in the Village since 1975 and has outgrown their two buildings. (The facility at 1905-1945 Lunt, formerly occupied by Unisys, will have been vacant since spring 2004 and will be vacant for two years by the time IMS renovates and occupies it. (IMS will purchase the facility in June 2005, undertake approximately 6 months worth of building alterations, and vacate their other two facilities. (IMS currently employs 150 people and expects to grow to 300 employees. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies since the building has been vacant for a period of time and will require substantial renovation. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) G) Consideration to adopt Resolution No. 13-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2111 Pratt Boulevard. (M3 North America has indicated that they plan on purchasing the property, demolishing the existing buildings and build a new 60,000 square foot facility. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This project qualifies as new construction. Agenda for VB Meeting 03-22-05 4 (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) H) Consideration to adopt Resolution No. 14-05 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31, 2004. (The Village updates the zoning map annually to reflect the changes made during the previous calendar year. (A copy of the revised zoning map will be made available in the Village Clerk's Office.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING &WASTE COMMITTEE -Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention Agenda for VB Meeting 03-22-05 5 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin a) PC Docket 05-2 — Consider petition for a special use permit to construct an office/warehouse facility in a B-1 Business District (Shopping Center) on property located adjacent to the Devon Av. Market Shopping Center at the northwest corner of Devon and Tonne Road. (PH 3-16-05) 17. ZONING BOARD OF APPEALS - Village Manager Partin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czamik c) Liquor Commission- Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Partin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh(8)