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HomeMy WebLinkAboutAGENDA - 05/10/2005 - VILLAGE BOARD Next ORD: 3036 (3036) Next RES. 22-05 (23-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 10, 2005 1. Call to Order 2. Invocation (Rev. Gregory S. Gertz, Pastor Elk Grove Baptist Church) 3. Approval of Minutes of April 26, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: April 29, 2005/$51,192.82 May 10, 2005 /$813,889.24 6. CONSENT AGENDA A) Consideration of the following: • to waive Business License Fees for Prince of Peace Pre-School for the period June 1, 2005 through May 31, 2006 in the amount of$100; and • to waive the 2005-2006 vehicle sticker fees for High School District 214 (Elk Grove High School) in the amount of$315. (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Assistant Director of Finance is attached.) B) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: • to authorize a $15,000 contribution to the 2005 RotaryFest event to take place from June 15 to June 19, 2005; • to authorize the Rotary Club to host a fireworks display on Saturday, June 18; • to waive all permits, licenses and associated fees for this event in the total amount of$2,675; and • to waive the permit fee for use of a fire hydrant for non-firefighting purposes. (It has been past practice for the Village Board to waive fees and provide services for this annual event. The fees requested to be waived are the Class D Liquor License ($2,000), Carnival License ($500), Food Service License($100), and Fire Hydrant Deposit and Connection($75). Agenda for VB Meeting 05-10-05 2 (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary at the conclusion of the RotaryFest. (Adequate funds are budgeted and available for this purpose.) C) Consideration to allow the placement of three (3) tables, each having three chairs, for Einstein Brothers Bagel Restaurant to accommodate outdoor seating in front of the restaurant between April 1 and October 31, 2005 at 100 Biesterfield. (The Village has occasionally permitted similar requests for food establishments located in shopping centers. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area and that the petitioner will properly maintain the site for cleanliness and trash. (If, at any time, Einstein Brothers fails to meet the requirements of the Village, the special permission will be rescinded. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit the construction of a shed which will encroach fifteen feet (15') into a twenty foot(20')public utility easement at 121 Shadywood. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEd, Nicer Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) E) Consideration of the following: • to renew an existing rental contract with ALSCO — American Industrial, Inc. of Chicago, IL for three additional years through Fiscal Year 2007-08; and • to provide a service contract to ALSCO of Chicago, IL for floor mat services for the Fire and Public Works Departments for the period May 1, 2005 through April 30, 2006 in a total contract amount not to exceed $13,736.28. (This rental contract was originally bid and awarded in FY 02/03 as a 3-year agreement to be renewed annually. ALSCO has offered to renew the contract for an additional three-year renewal period and has agreed not to increase the price this contract period. Agenda for VB Meeting 05-10-05 3 (Reports from the Director of Finance, Director of Public Works, and Fire Chief,recommending approval, are attached.) F) Consideration of the following: • to renew an existing rental contract with ALSCO — American Industrial, Inc. of Chicago, IL for three additional years through Fiscal Year 2007-08; and • to award a professional service contract to ALSCO to provide uniform service to Public Works and to furnish linen services for the Fire and Public Works Departments for the period May 1, 2005 through April 30, 2006 in a total contract amount not to exceed $19,377.80. (This rental contract was originally bid and awarded in FY 02103 as a 3-year agreement to be renewed annually. ALSCO has offered to renew the contract for an additional three-year renewal period and has agreed not to increase the price this contract period. (ALSCO provides uniform service to Public Works employees at a fixed-cost per unit pricing for various weekly changes of uniforms, altering charges, and costs for replacement of damaged uniforms. (The total annual amount of the uniform rental contract is estimated to be $15,666.56. ALSCO also provides linen services to the Fire Department and to Public Works Fleet and Building Services. The annual cost for linen services is estimated to be $3,711.24. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approval, are attached.) G) Consideration of the following: • To waive the formal bidding process; and • To award a purchase contract to Air One Equipment of South Elgin, IL for four (4) self-contained breathing apparatus devices (SCBA), including necessary accessories, in an amount not to exceed$16,760.00. (The Fire Department is standardizing on equipment manufactured by Mine Safety Appliance (MSA). Air One Equipment is the exclusive territorial distributor for MSA products within the Northern Illinois region. (Upon review of the original cost proposal of$17,160, Air One Equipment has agreed to reduce the total cost of the proposed SCBA equipment to $16,760. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached.) H) Consideration to award a contract to the lowest responsible and responsive bidder, JF Edwards Construction Company of Geneseo, IL to provide various streetlights and install 37 streetlights in residential areas at a cost of$168,413. Agenda for VB Meeting 05-10-05 4 (The bid included 37 new residential streetlights ($151,013) and 10 replacement residential streetlights as stock to replace knock-downs ($17,400). The new streetlights are being funded through a $125,000 grant with the balance coming from the Residential Enhancement Fund.) I) Consideration to award a service contract with Team Mechanical of Buffalo Grove, IL, to provide maintenance of heating, ventilation, and air conditioning units in a total contract amount not to exceed $54,660. (Bid documents were provided to eighteen (18) potential bidders, of which seven(7) submitted bids. Upon review of the bids submitted, Team Mechanical was determined to be the lowest responsive and responsible bidder. (Following a detailed examination by the Department of Public Works of Action Mechanical, the apparent low bidder, it was determined that they were in non-compliance of the required experience specified within the bid document to perform the services required under this agreement. (Team Mechanical has been the Village's contractor for the previous five (5) years, and they have provided an acceptable level of service during that period. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) J) Consideration to hold a public hearing before the Plan Commission to consider the petition of FMHC Corporation, on behalf of Cingular Wireless, for a Special Use permit to install a cellular tower and equipment shelter at the Public Works Facility at 666 Landmeier Road. (This issue was discussed and agreed upon at the April 26, 2005 Committee of the Whole. (A public hearing date of Wednesday, May 18 has been established.) K) Consideration to award a construction contract to D.O.T. Rail Services, Inc. of LaSalle, IL for the Lively Boulevard Rail Crossing Improvements in an amount not to exceed $97,500 to be paid from the ICRC Fund. (The ICRC has authorized the improvement of the Lively Boulevard railroad crossings at Chase Avenue and Touhy Avenue. (The rail spur line operator, D.O.T. Rail Services, has provided a cost estimate to the Village based on time and materials by railroad personnel. (The proposed improvement would consist of the removal and replacement of the existing rail ties and ballast, new continuous welded rail, and a precast concrete crossing pad. (The single track crossing at Touhy and the double track crossing at Chase are estimated at $24,793 and $63,862, respectively. A ten percent (101%) contingency has been added to the project budget amount to cover unknown soil conditions which may be encountered during removal of the existing crossing. Agenda for VB Meeting 05-10-05 5 (The work will be coordinated with M.Q. Construction, and it is anticipated that the rail crossings would be closed to traffic for no longer than one week each. Traffic detour signage would be added to the roadway contract. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) L) Consideration to adopt Resolution No. 22-05 (attached) authorizing the Mayor and Village Clerk to execute a Ground Sub Lease Agreement between the Village of Elk Grove and Global Signal Inc. on behalf of Sprintcom, Inc. at Village property located on 676 Meacham Road. (Sprintcom is in the process of sub leasing all of their cellular antenna sites to Global Signal. (Global Signal is providing the Village with a one-time, $2,500 contribution to execute the Ground Sub Lease Agreement. (It should be noted that this agreement provides no changes to the existing Ground Lease Agreement. 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Dill a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING &WASTE COMMITTEE-Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey Agenda for VB Meeting 05-10-05 6 13, INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs I. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION- Village Manager Partin a) PC Docket 05-3 — Consider petition for a Special Use Permit to permit the operation of a meat processing facility in an I-2 Industrial Zoning District at property located at 2355 Greenleaf Avenue, Elk Grove Village, Illinois. (PH 5-18- 05) b) PC Docket 05-4 — Consider petition on behalf of Cingular Wireless for a Special Use Permit for the installation of a wireless telecommunications facility on Village property located at the southwest corner of the Landmeier Public Works facility parking lot at 666 Landmeier Road, Elk Grove Village, Illinois (PH 5-18-05) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission - Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY Agenda for VB Meeting 05-10-05 7 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill,Feichter, Lissner,Petri, Prochno, Partin, Rummel, Boffice, Cavallini, Cech, Goostree, Schmidt, Tromp, Roan,Knickerbocker, Walsh(8)