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HomeMy WebLinkAboutAGENDA - 04/26/2005 - VILLAGE BOARD Next ORD: 3034 (3035) Next RES. 21-05 (21-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 26, 2005 1. Call to Order 2. Invocation(Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of April 12, 2005 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: April 26, 2005 / $634,534.81 6. CONSENT AGENDA A) Consideration of a request from the Elementary School District 59 Foundation to authorize the hosting of a circus event and provide associated fee waivers for the Kelly Miller Circus at the former Lively Jr. High property for an event to be held on September 14, 2005. (The District 59 Foundation receives a portion of the proceeds from the ticket sales for the circus. The circus will use a 300' by 300' grassy area in the foot print of the former Lively Jr. High building. Parking for the event will be provided at the Pavilion and Pirate's Cove. (Kelly Miller Circus operates a one-ring circus under a big-top tent. Shows will be scheduled at 4:30 p.m. and 7:30 p.m. on Wednesday, September 14. The circus will arrive and set-up on the morning of September 14. They will leave by 10:00 a.m. on September 15. (The operating Departments reviewed the request and have no objection. Kelly Miller Circus operates similar events on an annual basis in Wilmette and Naperville and their references prove favorable. (The fee waiver amounts to $250. The District 59 Foundation is a not-for- profit organization. It has been the past practice of the Village Board to waive fees for not-for-profit activities.) B) Consideration to file an application, through the Northwest Municipal Conference, to the Northwest Council of Mayors, to submit three (3) roadway projects, one (1) transit improvement, and two (2)project updates to be included in their Surface Transportation and Traffic Control Measure Improvement Programs. (The project updates include the reconstruction of Lively Boulevard from Devon to Touhy Avenue, and the Busse Road Lighting from Devon to Landmeier Road. Agenda for VB Meeting 04-26-05 2 (The new project applications being submitted include the following: Busse Road Intersection Improvements at Greenleaf Avenue and Pratt Boulevard, Arlington Heights Road and Devon Avenue Intersection Improvements, Biesterfield Road and I-290 Ramp Intersection Improvements, and Bus Shelter Improvements at various locations. (Details of the project scope, funding and schedule are shown on the attached Project Application Summary. (The local match for these projects would be funded through the Industrial/Commercial Revitalization Commission. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of the following: • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of$12,969.50 for their air handler construction project located at 800 Biesterfield Road; • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $596.00 for their Hyperbaric System construction project located at 800 Biesterfield Road; and • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $2,500 for their new main entrance construction project located at 800 Biesterfield Road. (The main entrance of the Medical Center is being relocated to better serve Alexian Brothers patients and their families. In addition, the air handlers will service existing patient rooms and the Hyperbaric System will provide the latest technology for treating and healing wounds. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (Reports from the Director of Engineering and Community Development, recommending approval, are attached.) D) Consideration to accept a donation of a .45 caliber carbine rifle from the Beretta USA Corporation. (This is a .45 caliber weapon, which is consistent with the ammunition that our officers use in their semi-automatic handguns. (The Police Department's range officers have inspected the weapon and they believe that it is very easy to operate. In addition, it can be modified in the field for use by either left-handed or right-handed shooters, which is not available in any other weapon. (A report from the Chief of Police, recommending approval, is attached.) Agenda for VB Meeting 04-26-05 3 E) Consideration to hold a public hearing before the Plan Commission to consider the petition of Sunshine Valley for a Special Use permit to operate a USDA meat processing facility in an I-2 zoned district at 2355 Greenleaf. ("Meat Processing" is permitted only as a Special Use in the I-2 Industrial zoning district. (A public hearing date has not been established.) F) Consideration to award a purchase contract to MGS Marketing, Inc. of Darien, IL for the purchase of an ISG K-1000 thermal imaging camera at a total cost not to exceed$16,200, from the Foreign Fire Insurance Fund. (This thermal imaging camera has an analog transmitter that will send images back to the Mobile Communications Van during major incidents. (The Fire Department currently has five thermal imaging cameras, all of them manufactured by ISG Thermal Systems. These cameras are highly reliable, and when they do need repairs, the company's service has been excellent. (Adequate funds are budgeted and available for this purchase from the Foreign Fire Insurance Fund. (A report from the Fire Chief, recommending approval, is attached.) G) Consideration to award a sole source purchase contract to Kale Uniforms of Chicago, IL for the purchase of Police Department uniforms in an amount not to exceed$45,000. (Kale Uniforms has supplied uniforms for the Police Department for a number of years, offering the most competitive prices, quality of product and service available. (The contract is for the period May 1, 2005 through April 30, 2006. (Reports from the Director of Finance and Police Chief, recommending approval, are attached.) H) Consideration to award a contract to the lowest responsive and responsible bidder, Meade Electric Company of McCook, IL to maintain Village-owned traffic signals and streetlights for the period May 1, 2005 through April 30, 2006 at a total contract amount not to exceed$83,003.88. (Bid documents were provided to 8 potential bidders, of which two (2) submitted bids. Upon review of the bids submitted, Meade Electric was determined to be the lowest responsive and responsible bidder. (Meade will provide maintenance to seven (7) intersections and 1,841 streetlights within the Business Park and residential areas. (Adequate funds are available in the General, ICRC and insurance accounts. Agenda for VB Meeting 04-26-05 4 (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) I) Consideration to award a professional services contract to Just Networks, Inc., of Schaumburg, IL to provide advanced technical support of the Village's local and wide area networks for the period May 1, 2005 through April 30, 2006 in a total contract amount not to exceed$85,800.00. (Just Networks has provided high-quality implementation, maintenance and support services for the Village's local and wide area networks for several years. The individual who has provided our primary support is very knowledgeable about our network hardware, software and infrastructure, and possesses a strong understanding of our specific technical environment. (The requested amount represents our expectation that the support we require during Fiscal Year 2006 will increase by 195 hours over the current year, primarily due to the planning and preparation needed for our network infrastructure to support an IP-based telephone system in early Fiscal Year 2007. (Although the requested amount is $15,600 higher than the current agreement, the $110 per hour rate represents an 8.33% decrease over the $120 per hour charge that we incurred during the current fiscal year. (A report from the Director of Finance, recommending approval, is attached.) J) Consideration of the following: • To declare Olive Grove in default of their agreement for the annual Turf Landscaping Maintenance Services and pursue all available remedies. • To award the 2005/06 Turf Landscaping Maintenance Services to the next lowest bidder under the original bid of January 25, 2005 to Landscape Concepts Management, Inc., Grayslake, IL in an amount not to exceed $102,064.50, their bid amount less any agreed differences for work completed to date. (The Public Works Department has reviewed these bids, as well as the qualifications of the bidders. They determined that Landscape Concepts Management, Inc., is the next lowest responsive and responsible bidder. Landscape Concepts Management has communicated their acceptance under the circumstances of the agreement. (A report from the Director of Public Works, recommending approval, is attached.) Agenda for VB Meeting 04-26-05 5 K) Consideration of the following: • To award a professional service contract to Gallagher-Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed$66,063, and • To approve the Liability Insurance Premiums for Fiscal Year 2005/2006, submitted by Arthur J. Gallagher at a premium level as determined for the following coverages: Workers' Compensation $ 49,742 General Liability Package 440,766 Liability Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Self-insured Retention 36,341 Boiler& Machinery 17,029 Federal Flood Coverage 10,687 Excess Liability(HELP) 140,414 Community Nurse/Clinics 9,477 Fiduciary Liability/Pensions 6,294 Underground Storage Tanks 5,773 Crime, Money& Security 3,596 Total $724,017 (The contract with Gallagher-Bassett to administer our self-insured liability program represents an 11.8% increase, from $59,110 to $66,063. The contract with Gallagher-Bassett fluctuates based on the amount of claims over a three-year period. Over the last four years, the contract with Gallagher-Bassett has increased a total of 10%, due to reductions in previous years. (This year's total premium renewal represents a decrease of$3,899 (0.5%) from the current year. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance is attached.) L) Consideration to adopt Ordinance No. 3034 (attached) amending various sections of the Elk Grove Village Code as it relates to the regulations of Public Passenger Vehicle Dispatchers and Public Passengers. (This item was discussed and approved at the April 12, 2005 Committee of the Whole.) Agenda for VB Meeting 04-26-05 6 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Dill a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING&WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUS TRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION -Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 05-2 — Consider petition for a special use permit to construct an office/warehouse facility in a B-1 Business District (Shopping Center) on property located adjacent to the Devon Av. Market Shopping Center at the northwest corner of Devon and Tonne Road. (PH 3-16-05) Agenda for VB Meeting 04-26-05 7 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 04-12 — Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission- Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50'h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh(8) Addendum to Regular Village Board Agenda April 26, 2005 8:00 P.M. 6. CONSENT AGENDA(continued) M) Consideration of a request (attached) from the Elk Grove Park District to waive building and engineering permit fees in the amount of $398.75 for their Windemere Park—Playground renovation project. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (Reports from the Director of Engineering and Community Development, recommending approval, are attached.) N) Consideration to hold a public hearing before the Plan Commission to consider the petition of Dunkin Donuts for a Special Use permit to operate a drive-thru at 700 Higgins Road. (On November 7, 2001 the Plan Commission recommended approval to rezone the property at the northeast comer of Higgins and King from B-1 to B-3 for the construction and operation of a Dunkin' Donuts and Togo's store with a drive-thru facility. (At the time, Dunkin Brands was proposing to develop a 2-brand site that would include a Dunkin Donuts and Togos. The petitioner has indicated that there has been a change in the market since approval and are now seeking a use for only the Dunkin Donuts. (The Zoning Ordinance requires that any major changes to an approved site plan come back before the Plan Commission. (A public hearing date has not been established.) O) Consideration to waive the formal bidding process and award a sole source purchase contract to Motorola through the State of Illinois Starcom 21 Contract for the purchase of six 800 MHz digital portable radios, one (1) mobile radio, and necessary accessories in an amount not to exceed $26,156.48. (The Fire Department received an Assistance to Firefighters grant for the purchase of computer and communications equipment in the amount of$55,980. These funds are included in the FY05 Emergency Management Agency Fund. Addendum 04/26/05 2 (Radio equipment manufactured by Motorola has been selected for purchase under this grant due to the standardization of Motorola equipment used within the Fire, Public Works and Police Departments. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached.) P) Consideration to award a service contract to the lowest responsive and responsible bidder Ranieri's Landscaping Service, Inc. of Elk Grove Village, IL for turf restoration services, including site preparation work and sod installation, in an amount not to exceed$54,900. (Bid documents were obtained by nine potential bidders, of which five submitted bids. Upon review of the bids submitted, Ranieri's Landscaping was determined to be the lowest responsive and responsible bidder. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) Q) Consideration to waive the formal bidding process and award a purchase contract to Currie Motors of Frankfort, IL for the purchase of fifteen (15) Ford Crown Victoria Police Interceptor Vehicles at a cost not to exceed$377,564. (The West Suburban Municipal Conference, in conjunction with the Northwest Municipal Conference, has awarded a contract to Currie Motors for the purchase of Ford Crown Victoria Police Interceptor Vehicles. (During the 2005 fiscal year, the Village purchased vehicles from this agreement resulting in total savings of $858 per vehicle compared to pricing received during a competitive bid for the exact vehicle. (The Village is now being offered the opportunity to purchase the 2006 Ford Crown Victoria Police Interceptor Vehicles at the 2005 pricing level, if the contract is awarded before April 30. (Based upon last year's savings per vehicle, the net savings is estimated at $1,170 per vehicle. (Reports from the Director of Finance, Chief of Police and Fire Chief, recommending approval, are attached.) c: Johnson(2), Czamik,Dill,Feichter,Lissner,Petri,Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt, Tromp, Roan, Walsh(8)