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HomeMy WebLinkAboutAGENDA - 05/24/2005 - VILLAGE BOARD Next ORD: 3036 (3041) Next RES. 23-05 (34-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 24, 2005 1. Call to Order 2. Invocation(Rev. Bonnie Campbell, Pastor,United Methodist Church) (Grove Jr. High Choir) 3. Approval of Minutes of May 10,2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: May 24, 2005/$1,624,572.48 6. CONSENT AGENDA A) Consideration of the following: • to waive Business License Fees for Prince of Peace for their annual Pumpkin Patch from September 30, 2005 until October 31, 2005 and Festival of Friends to be held on October 1, 2005 in the amount of$300; and • to waive Business License Fee for Lutheran Church of the Holy Spirit to operate their daycare center;in the amount of$100. (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Assistant:Director of Finance is attached.) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive building and engineering permit fees in the amount of$8,388 for EP Lab construction project at 800 Biest[erfield Road. (The new lab will allow the hospital to perform interventional cardiac procedures, which will improve the health status of the community. (It has been past practice of the Village Board to grant fee waivers to Alexian Brothers Medical Center. (Reports from the Director of Engineering and Community Development, recommending approval, are attached.) C) Consideration of a request frorn the Elk Grove Chamber of Commerce (EGCC) for payment of dues for FY 05/06 in the amount of$375.00. (This amount covers the Village's dues from May 1, 2005 to April 30, 2006. In addition, the dues amount reflects an increase of$25 over the previous year's rate.) Agenda for VB Meeting 05-24-05 2 D) Consideration to authorize payment in the amount of $14,933 for FY 05/06 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0.43. The dues amount reflects an increase of$0.025 per person over the previous year's rate.) E) Consideration of the following: • allow the Community Service Board to participate at Rotary Fest with a booth to provide additional information regarding the WINGS program; and • allow the Community Service Board to participate in a fund raising effort through the sale of rubber bracelets from this booth. (The Community Service Board has adopted the WINGS program and the issue of domestic violence for their year-long focus. (There is no up-front cost for the rubber bracelets, and all proceeds will directly benefit the WINGS shelter. F) Consideration to award a purchase contract to Foster Coach Sales, Inc. of Sterling, IL for the purchase of one (1) 2006 Ford E-450 Med-Tec Saturn Ambulance in an amount not to exceed $116,874.00. (The Northwest Municipal Conference bid this service awarded an ambulance contract to Foster Coach Sales for the purchase of ambulances. (Under the NWMC contract:, Foster Coach is allowing the Village to propose minor variations of the ambulance components to accommodate the Fire Department's standardization of ambulances. (The total cost with adjustments for the ambulance is $118,951, but with prepayment the cost is reduced by$2,077, to $116,874. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached.) G) Consideration to award a service contract to Visu-Sewer Clean & Seal, Inc. of Pewaukee, WI for the Rehabilitation of the Sanitary Sewer Project in an amount not to exceed$426,415. (Bid documents were provided to five potential bidders, of which two submitted bids. Upon review of the bids submitted, Visu-Sewer Clean & Seal was determined to be the lowest responsive and responsible bidder. (The process of rehabilitation specified under this project is a Cured In-Place Pipe method including strict qualification requirements of the prospective bidders. (The Village has also entered into an agreement with the Elk Grove Township to provide rehabilitation of the Busse Road portion of this project in an amount not to exceed $35,000. Agenda for VB Meeting 05-24-05 3 (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) H) Consideration to waive the fomnial bidding process and award a purchase contract through the State of Illinois Contract to Shore Galleries of Lincolnwood, IL for the purchase of various Police ammunition in an amount not to exceed $15,512.27. (Shore Galleries has extended their prior year State of Illinois joint purchasing pricing to the Village for the purchase of various Police ammunition. (Due to the expiration of the State of Illinois Contract and pending increases in costs,the proposed ammunition price will be honored until June 2005. (Reports from the Chief of Police and Director of Finance, recommending approval, are attached.) 1) Consideration to adopt Resolution No. 23-05 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Temporary Easement Agreement between the Itasca Bank &Trust Co. and the Village of Elk Grove Village for the Leicester Road and Biesterfield Road Intersection Improvement driveway improvements at 555 Biesterfield Road. (The proposed improvements to the south leg of the Leicester Road at the Biesterfield Road intersection requires a temporary easement to regrade the existing driveway on the west side of Leicester Road. (The Itasca Bank & Trust, owner of the property at 555 Biesterfield Road, has agreed to grant the necessary temporary easement for the project. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) J) Consideration of the following: • Adopt Resolution No. 24-15 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Easement between Alexander J. Pope and the Village of Elk Grove Village for a watermain at 66 East Devon Avenue; and • Adopt Resolution No. 25-05 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Easement between Bonnie L. Kenneftck and the Village of Elk Grove Village for a watermain at 90 East Devon Avenue. (The construction of the Devon Avenue Watermain Replacement Project will require easements from two(2) affected property owners. (With the adoption of these Grant of Easements,the Village will be granted a ten-foot(10') easement for 66 East Devon and a fifteen foot(15') easement for 90 East Devon. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 05-24-05 4 K) Consideration to adopt Resolution No. 26-05 (attached) excluding the population of the Village of Elk Grove Village from that of the County of DuPage and including the Village population in the County of Cook with respect to the Urban Count CDBG Program of the United States Department of Housing and Urban Development. (The Housing and Community Development Act provides that a municipality may choose to have its population included in and credited to a specific urban county for use in the formula for determining the amount of HUD funds available . for use by said County and excluded from a separate urban county. (The Village's residential population of 34,727 is located entirely in Cook County and the resolution sets forth that fact.) L) Consideration to adopt Resolution No. 27-05 (attached) authorizing release/retention of Executive Session minutes of the Village of Elk Grove Village. (This item authorizes the release of executive session minutes from January 13, 2004 through April 13, 2004.) M) Consideration to adopt Resolution No. 28-05 (attached) releasing a Letter of Credit No. 136 from First Community Bank in the amount of$157,991 (accepted by Res. No. 49-02) and accepting a Letter of Credit No. 153 in the amount of $14,363 from First Community Bank expiring May 1, 2007; a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale to guarantee public improvements (sanitary sewer, storm sewer, watermain, roadway, streetlights,parkway trees, and sidewalk) at Sara's Court Subdivision. (This item accepts a Letter of Credit to guarantee the construction of public improvements as part of development at Sara's Court Subdivision. (With the acceptance of this subdivision and its accompanying maintenance guarantee, the Village can release the original Letter of Credit No. 136 securing the installation of the public improvements in the amount of$157,991 accepted by Resolution No. 49-02 on November 19, 2002. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) N) Consideration of the following: • to adopt Resolution No. 29.05 (attached) authorizing the Mayor and Village Clerk to execute a joint agreement between the Village of Elk Grove Village and the Illinois Department of Transportation (IDOT) to provide for construction and construction engineering costs for the Devon Avenue and Tonne Road intersection improvement project;and Agenda for VB Meeting 05-24705 5 • to adopt Resolution No. 30-05 (attached) appropriating funds in the amount of $936,500 for construction and construction engineering costs for the Devon Avenue and Tonne Road Intersection Improvement Project No. M- 7003(857); Section No. 99-00041-00-CH Job No. C-91-066-00. (The Joint Agreement for the Devon Avenue and Tonne Road Intersection Improvement is to be executed by the Illinois Department of Transportation and the Village of Elk Grove Village. (This project includes the widening of Devon Avenue to provide dual left turn lanes. Tonne/Wood Dale Road will be widened to provide left turn lane channelization and a southbound right tum lane. (The Village has secured funding for the project through the Surface Transportation Program, Cook County Highway Department and DuPage County Division of Transportation. (The State will let the project and make all payments to the contractor. In return, the Village will be responsible for the payment of construction engineering, and will reimburse the State for the local match of contributions. (Cook County Highway Department and DuPage County Division of Transportation will reimburse the Village for a portion of the construction and construction engineering. (As a function of the agreement, a resolution appropriating the non-Federal share of construction costs ($643,500 total), and 100% of the construction engineering cost($293,000)must be adopted by the Village. (Adequate funds for this project have been budgeted and are available in the ICRC Budget. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) O) Consideration to adopt Resolution No. 31-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1900 Touhy. (T.F. Processors is a start up company that will take raw products, prepare and package them to then be sold as "house" brands and others under their own label. (T.F. Processors expects to employ approximately 35 employees in their new building. (In order to get the building;operational,T.F. Processors will be replacing and raising the roof, completing; interior building renovations, replacing and redesigning the parking lot, and will complete much needed exterior aesthetic improvements. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies since the building has been vacant for a period of time and will require substantial renovation. Agenda for VB Meeting 05-24-05 6 (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) P) Consideration to adopt Resolution No. 32-05 (attached) designating a Director and Alternate Directors to the Suburban O'Hare Commission for the Village of Elk Grove Village. (This resolution designates and appoints Craig B. Johnson as Director to the Suburban O'Hare Commission and Samuel L. Lissner as its Alternate Director.) Q) Consideration to adopt Resolution No. 33-05 (attached) designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village. (This resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference and James P. Petri, Gary E. Parrin, and Raymond R. Rummel as its Alternate Directors.) R) Consideration to adopt Ordinance No. 3036 (attached) approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County for the Village of Elk Grove Village. (This ordinance designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference and James P. Petri and Gary E. Parrin as its Alternate Directors. S) Consideration to adopt Ordinance No. 3037 (attached) designating the Representative to the Northwest Suburban Municipal Joint Action Water Agency for the Village of Elk Grove Village. (This ordinance designates and appoints Craig B. Johnson as Director to the Northwest Suburban Municipal Joint Action Water Agency and Samuel L. Lissner as its Alternate Director.. (The Village Manager is appointed as the Village representative to the Executive Committee, and the Director of Public Works as the alternate representative.) T) Consideration to adopt Ordinance No. 3038 (attached) amending Section 8-3B-1 of the Village Code pertaining to One and Two Family Dwelling Code, by adopting regulations pertaining to the construction of enclosed off-street parking areas. Agenda for VB Meeting 05-24-05 7 (This amendment provides that off street parking areas shall be provided in a completely enclosed building for new and reconstructed single family dwellings, where over fifty percent(50%) of the structure above the foundation is razed.) U) Consideration to adopt Ordinance No. 3039 (attached) amending Section 3-3-6, 3-3-7 and 3-1-6 of the Village Code of the Village of Elk Grove Village by establishing a Retail Packaging Liquor License and establishing a fee therefore. (The Liquor Commission has proposed an amendment by adding Class H (Retail Packaging) for businesses that package orders for alcohol products and delivery of those packaged products to locations other than the location of the licensed premises. (Section 3-1-6, Licensed Fees, would be amended and establishes a $750 fee for Class H Licenses. (In addition, the Number of Licenses would be amended to reflect the number of licenses issued to Class G (Seasonal Municipal) and the newly created Class H (Retail Packaging). (A report from the Village Clerk, recommending approval, is attached.) V) Consideration to adopt Ordinance No. 3040 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class"A"Liquor Licenses. (This amendment will increase the number of Class "A" Liquor Licenses from twenty-nine(29) to thirty(30). (The increase is the result of a request by Holiday Inn for separate licenses for the restaurant and the banquet facilities at the 1000 Busse Road location. (There are no changes to the corporation principals, therefore, no additional Police background investigations would be necessary. This is also the case with the current managers of both the restaurant and banquet facilities. (There will be a name change, so Honest John's restaurant will be renamed Old Chicago. (A report from the Village Clerk,recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY. PLANNING AND 'ZONING COMMITTEE- Trustee Dill a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties Agenda for VB Meeting 05-24-05 8 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING& WASTE COMMITTEE-Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE- Trustee Feichter a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION - Trustee;Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION-Village Manager Partin a) PC Docket 05-3 — Consider petition for a Special Use Permit to permit the operation of a meat processing facility in an 1-2 Industrial Zoning District at property located at 2355 Greenleaf Avenue, Elk Grove Village, Illinois. (PH 5- 18-05) b) PC Docket 054 — Consider petition on behalf of Cingular Wireless for a Special Use Permit for the installation of a wireless telecommunications facility on Village property located at the southwest corner of the Landmeier Public Works facility parking lot at 666 Landmeier Road, Elk Grove Village, Illinois (PH 5-18-05) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 04-12 —Variation to permit an existing pool deck that encroaches approximately 5 feet 4 inches into the required eight foot side setback at 377 E. Elk Grove Blvd. (PH 11-18-04) (Pending JPZ recommendations) Agenda for VB Meeting 05-24-05 9 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee- Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission-Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50s' Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill,Feichter, Lissner, Petri, Prochno,Parrin, Rummel, Boffrce, Cavallini, Cech, Goostree, Schmidt,Tromp,Roan, Knickerbocker, Fire&Police Commission, Walsh(8) CONSENT ADDENDUM to the REGULAR VILLAGE BOARD MEETING AGENDA May 24, 2005 6. CONSENT AGENDA (continued) W) Consideration of the following: • To award a professional service contract to Civiltech Engineering to perform field construction staking and traffic signal interconnect inspection associated with the Biesterfield Road and Leicester Road intersection and traffic signal realignment project in a contract amount of $6,828; and, • To award a construction contract to the lowest responsive and responsible bidder,R.W. Dunteman Company, Addison, Illinois to perform the Biesterfield Road and Leicester Road intersection and traffic signal realignment project in the amount of$1,152,456.78. (Alexian Brothers Medical Center has agreed to fund the cost to realign the roadway,traffic signals, median, and landscape improvements under a separate agreement with the Village. Village staff will perform construction inspection on the project with Civiltech providing specialized staking and traffic signal inspections.) (RW Dunteman is the lowest of 3 bidders on the project. Dunteman successfully completed the construction of the Biesterfield Road and Nerge Road improvements in the past). (Reports from the Director of Engineering&Community Development, recommending approval, are attached.) c: Mayor(2), Czamik,Dill,Feichter, Lissner, Petri,Prochno, Parrin, Rummel,Boffice, Cech, Cavallini,Knickerbocker, Roan, Schmidt, Tromp, Walsh(8), Goostree, Fire&Police Commission