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HomeMy WebLinkAboutAGENDA - 07/19/2005 - VILLAGE BOARD Next ORD: 3047 (3049) Next RES. 38-05 (41-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 19, 2005 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of June 21,2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: June 30, 2005 /$633,995.41 July 19, 2005 /$ 892,727.18 6. CONSENT AGENDA A) Consideration of the following: • a request (attached) from St. Julian Eymard Parish to waive Food Caterers License fee as part of their 2,005 picnic to be held on Sunday, July 24 in the amount of$100; • a request (attached) from Queen of the Rosary to waive Food Caterers License fee as part of their annual Bistro to be held on Saturday, September 17 in the amount of$100; and • a request (attached) from Queen of the Rosary to waive the temporary Class A liquor license fee for their annual Bistro to be held on Saturday, September 17 in the amount of$2,500. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance,recommending approval, is attached.) B) Consideration to authorize Police Sergeant Charles Walsh to attend the School of Police Staff and Command at Northwestern University from September 26 to December 2, 2005 at an estimated cost of$3,741. (Northwestern University provides a 10-week training program for law enforcement employees entering, management and supervisory positions. Elk Grove Village has standardized on sending its Police Sergeants to this training program.) Agenda for VB Meeting 07-19-05 2 C) Consideration to authorize Police Officer David Struwing to attend Police Motorcycle Operator Training in Joliet, sponsored by Harley-Davidson and Northwestern University from August 22 through September 2, 2005 at an estimated cost of$2,598.04. (Harley Davidson and Northwestern University offer a 2-week training program to provide officers with certification to ride police motorcycles. Elk Grove Village has standardized on sending its motorcycle officers to this training program.) D) Consideration to enter into a service agreement between the Village of Elk Grove Village and Third Millennium Inc. of Chicago, IL for utility billing outsourcing for Fiscal Year 2005/2006 in a total contract amount not to exceed $22,512. (This is the seventh year that the Village has contracted with Third Millennium for utility billing outsourcing. (The production agreement with Third Millennium Inc., covers the fees for printing monthly water bills, OCR coding, and the preparation for mailing at a cost of$0.268 each. The quoted price is based on an average annual usage of 84,000 bills/notices. (In addition, the Village retains the option to have Third Millennium perform a separate monthly production run for late notices and shut off notices at an additional cost of$150 per run per month. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in a total contract amount not to exceed$32,000. (The Village awarded this contract at the June 18, 2002 Village Board meeting. This will be the fourth year of the contract, which has the renewal option for one additional one-year period. The Village will retain the right to cancel the contract should the Village determine that performance is unsatisfactory. (The Village now administers three fireworks displays each year including a display at RotaryFest (Saturday before Father's Day), the Fourth of July display, and the display at the Tree Lighting Ceremony (Friday after Thanksgiving). (Johnny Rockets Fireworks Display was selected based upon total number and quality of shells, safety history, experience, compliance with Village requirements, and quality of references from past customers. The company's performance over the past year has been satisfactory. Agenda for VB Meeting 07-19-05 3 (The total contract amount will slightly vary each year depending on the total funds voluntarily contributed by residents through utility billing for the July 4 display. (Adequate funds are budgeted and available for this purpose.) F) Consideration to award a professional service contract to Layne-Western of Aurora, IL for the removal and inspection of components of Well 8 (2790 Lively Boulevard) at a cost not to exceed$32,000. (Last summer during monthly testing of deep Well 8, excessive vibration was noted on shutdown. (The last time the well was worked on was in 1985 by Layne-Western. (Layne-Western prepared an estimate in October of 2004 to pull the well and break down and visually inspect the pipe and tubing. After that inspection, estimates and options for reinstatement of abandonment would be evaluated. (Layne-Western is willing to honor the prices and estimate they prepared nine months ago. (A report from the Director of Public Works, recommending approval, is attached. Funds were included in the budget for this work.) G) Consideration to award a purchase contract off the Illinois State Contract Pricing to Prairie International Corporation of Springfield, IL for the purchase of two (2) single axle, 2.5 ton dump trucks in the amount of$202,990. (The FY 05/06 Budget includes the replacement of two (2) 2.5 ton dump trucks equipped with snow plow and tailgate spreader equipment. (These vehicles are currently on the State of Illinois Purchasing Contract through the lowest bidder,Prairie International Corporation. (To meet the standard required specifications for the Village, upgrade modifications have been added including a stainless steel dump body,snowplow with necessary hydraulic controls, tailgate spreader, and enhanced emergency lighting. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) H) Consideration of the following: • To authorize the Industrial/Commercial Revitalization Commission to proceed with the engineering and design of the Illinois Route 83 (Busse Road) Median Landscape Enhancements between Mark Street and Oakton Street; and • To authorize funds from the Industrial/Commercial Revitalization Commission Fund to be used in the engineering and design costs of the Illinois Route 83 (Busse Road) Median Landscape Enhancements in the amount of$570,000. Agenda for VB Meeting 07-19-05 4 (The Illinois Department of Transportation is accepting applications for the 2005 Transportation Enhancement Program (ITEP). The ICRC has identified the need to landscape the Busse Road medians between Mark Street and Oakton Street. (As a function of the application process, the State requires that the application include copies of the Village Board Meeting Minutes, which specifically request consideration of the project. The Village's ability to fund the required local match shall also be addressed in the meeting minutes. (The proposed improvement calls for the removal of the existing concrete median surface, installation of landscape plantings within the median areas, and construction of brick paver medians along left turn storage bays. (The estimated project cost including engineering design services is $2,170,000. The ITEP funding requested for this project is $1,600,000 and the Village's share is $570,000. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration of the following: • To award a construction contract to Prime Construction, Inc. of Hampshire, IL for the 2005 Drainage Improvement Project in the amount of $188,760.00; and • To increase the Fiscal Year 2006 Capital Improvement Project Fund in the amount of$38,760.00. (Bid documents were provided to eleven (11) potential bidders, of which four(4) submitted bids. Upon review of the bids submitted, Prime Construction was determined to be the lowest responsive and responsible bidder. (Prime Construction completed the Village's 2002 and 2003 Village Drainage Improvement Projects. (The quality of work for the Village was exceptional. The projects were completed on time and within the;authorized costs. (The budgeted amount was sufficient to fund the five drainage locations which the Village was aware of in November 2004. This spring the Village received requests to correct drainage problems at two (2) additional areas that met Village criteria and were :included in the bid plans, thus requiring the increase in the Capital Improvements Project Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attaclied.) 3) Consideration to adopt Resolution No. 38-05 (attached) authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Elk Grove Village and the County of DuPage for the Devon Avenue and Tonne Road Intersection Improvement. Agenda for VB Meeting 07-19-05 5 (The Agreement provides for DuPage County funding participation in the design, right-of-way acquisition, construction and construction engineering of the subject improvement. (The Village has secured 70% Federal funding for the construction of the project through the Surface 'Transportation Program. The County has committed to funding the local share of improvements along Wood Dale Road. (The DuPage County participation level is $272,000 of the estimated project cost of$3,053,000. (The Village has previously approved joint agreements with the Illinois Department of Transportation and the Cook County Highway Department for their participation in the project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. K) Consideration to adopt Resolution No. 39-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate .located at 2375 Estes Avenue. (MAK Distribution is a warehousing company that deals in wholesale and retail furniture sales. (MAK Distribution is seeking to invest over $2 million in this facility, which has been vacant for over two (2) years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies since the building has been vacant for more than two years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) L) Consideration to adopt Resolution No. 40-05 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Perpetual Easement Agreement between the Village of Elk Grove Village and Metropolitan Water Reclamation District (MWRDGC)for the Egan Plant Sludge/Centrate Pipeline Replacement. (The Metropolitan Water Reclamation District of Greater Chicago is planning to replace an existing 10-inch diameter sludge/centrate pipeline between Plum Grove Road and the District's John Egan Water Reclamation Plant,just east of Meacham Road. (The MWRD would like to include a copy of the executed Ordinance in their contract documents for the project. (The Ordinance addresses items such as working hours, traffic control, restoration,etc. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 07-19-05 6 M) Consideration to adopt Ordinance 3047 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "D"Liquor Licenses. (The number of Class"D" liquor licenses will be decreased from six (6)to four(4)with the passage of this Ordinance. (B & G's is no longer in business and Peppino's no longer offers liquor to its patrons.) N) Consideration to adopt Ordinance 3048 amending the Village Code of the Village of Elk Grove Village, Title 6, Section 6-4-5-3 A, Prohibited and Restricted Areas,No Parking Streets and Areas. (The ordinance change will allow parking along the south side of Clearmont Drive, from Ridge Avenue to Tonne Road, with exception of the area along Fairchild Park. (Reviews by the Departments of Public Works, Engineering & Community Development and the Police Department have determined that parking restrictions are unnecessary in this location.) 7. REGULAR AGENDA A) Consideration of the following: • To adopt an Ordinance that: would amend the changes to the Municipal Code for water and sewer rate changes for implementation January 1, 2006; and • To adopt an Ordinance that: would amend the changes to the Municipal Code for water and sewer connection fees and reconnection fees for implementation August 1, 2005. (These ordinances will be distributed prior to the July 19, 2005 Village Board meeting.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department b. Water Meter Study 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties C. Review parking of motorized vehicles on porches 10. PERSONNEL COMMITTEE-Trustee Feichter Agenda for VB Meeting 07-19-05 7 11. RECYCLING&WASTE COMMITTEE - Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE—Trustee Prochno a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION-Village Manager Parrin 17. ZONING BOARD OF APPEALS -•Village Manager Parrin a) ZBA 05-2—Variation Request for encroachment into required setback(Lot 9) and increase the maximum floor area ratio on all lots within the proposed Castletown Subdivision located on Landmeier and Ridge Avenue and Howard Street,Elk Grove Village,IL (PH 07-20-05) 18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board-Trustee Czarnik c) Liquor Commission-Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50"'Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS .AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for VB Meeting 07-19-05 8 VILLAGE ATTORNEY a) Direct the Village Attorney to prepare the necessary documents pertaining to the Centex home and 2006 Calendar raffle. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible:to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri, Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp,Roan, Walsh(8) Addendum to Village Board Consent Agenda July 19, 2005 8:,00 P.M. 6. CONSENT AGENDA(continued) O. Consideration of the following items necessary for the 50'h Anniversary home raffle: • To adopt Resolution No. 41-05 authorizing the Mayor and Village Clerk to execute an agreement (attached) with Chicago Running and Special Events Management,Inc.. in the amount of$48,000,plus reimburseables, for all services related to the development and management of the home raffle. • To authorize Chicago Running and Special Events Management, Inc. to develop the website for advertising the house raffle and purchasing raffle tickets on-line at a cost not to exceed$22,000. • To accept the Letter of,Agreement (attached) from Virchow Krause & Company which stipulates hourly rates for professional and independent oversight of the entire raffle process. • To concur with the Village Attorney's execution of a Transfer of Land Agreement (attached) at a cost of$12,500 by adopting Resolution No. 42-05. • To adopt Resolution No. 43-05 authorizing the Mayor and Village Clerk I o execute an Agreement with Alexian Brothers Medical Center for the I peration of the 50'h .Anniversary Raffle and the Distribution of lolse Proceeds. (Costs associated with the above items will be deducted from the raffle proceeds. (Chicago Running and Special Events Management, Inc. will provide marketing, project management, ticket sales and revenue management services for the raffle. The website address will be advertised so interested individuals cannot only learn about the raffle,but also purchase raffle tickets on-line. Addendum 07/19/05 2 (The Accounting firm of Virchow Krause & Company will oversee all financial aspects of the raffle, including accountability of raffle sale tickets, reviewing procedures for eligibility, ensuring compliance with raffle rules and State of Illinois regulations, observations of the drawing of the winner, the tax impact of winning and an audit of the financial aspects of the raffle. (The Transfer of Land Agreement sets up the means to transfer ownership of the vacated right-of-way property and Centex home to a not-for-profit 501C3 as a holding entity (ABMC) for the eventual title transfer of real estate to the raffle winner. (The Village is precluded from holding raffles except through established 5010 not-for-profit corporations. ABMC will assist the Village with the raffle, with all costs borne by the Village. The Agreement is under review with ABMC. The final copy should tie available prior to the Village Board meeting.) c: Johnson(2), Czamik,Dill,Feichter,Lissner,Petri,Prochno,Parrin, Rummel, Boffice, Cavallini, Cech,Goostree,Knickerbocker,Schmidt, Tromp,Roan, Walsh(6)