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HomeMy WebLinkAboutAGENDA - 08/16/2005 - VILLAGE BOARD Next ORD: 3050 (3050) Next RES. 43-05 (45-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING August 16, 2005 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of July 19, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: July 29, 2005 /$608,345.88 August 16, 2005 /$1,515,236.11 6. CONSENT AGENDA A) Consideration of the following: • To increase the General Fund in the amount of$24,000 for grant funding received through the Illinois Law Enforcement Alarm System; and • To waive the formal bidding process and award a purchase contract to Identitronics, Inc. of Elk Grove Village, IL for the purchase of an ID security system for specific Municipal Building doors within the Police Department and ID cards for all Village employees in the amount of $22,900. (The Police Department received a Critical Criminal Justice Facility Target Hardening grant from the Illinois Law Enforcement Alarm System in the amount of$24,000. (The proposal includes a new security entry to the Police Department and a new employee ID system. Identitronics has been selected to provide the system under this grant due to their serviceability and proven installations at various police departments and within the entire Chicago Public School system. (The Police Department has determined Identitronics to be the single source of quality ID security entry systems located within the State of Illinois. (Reports from the Chief of Police and Director of Finance, recommending approval, are attached.) B) Consideration to award a purchase contract to Freeway Ford of Lyons, IL for the purchase of one (1) 2006 Ford F550 Cab and Chassis for a total cost not to exceed $39,291.20, including the trade-in of a 1990 Ford super duty at a value of$6,612.20. Agenda for VB Meeting 08-16-05 2 (Bid documents were sent to seventeen potential bidders, of which two submitted bids. Upon review of the submitted bids, Freeway Ford was determined to be the lowest responsive and responsible bidder. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) C) Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL for construction engineering services for the Devon Avenue and Tonne Road Intersection Improvement in an amount not to exceed$288,282. (The Village has executed agreements with the Illinois Department of Transportation, Cook County Highway Department, and DuPage County Division of Transportation for the construction of the Devon Avenue and Tonne Road Intersection Improvement. (The Village is responsible for providing construction engineering services for the project. In accordance with the agreements,the Village will be reimbursed ninety(90)percent of the construction engineering costs. (Civiltech is recommended to conduct the engineering services since they completed the contract plans and documents for the intersection improvement. In addition, they have successfully completed other important Village projects such as the Biesterfield Road widening and several ICRC roadway projects. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration of the following: • To reject the bid received in the amount of $349,545.00 from Finkbiner Equipment Co.,of Burr Ridge, IL; and • To accept the proposal dated August 2, 2005 of Finkbiner Equipment Co., of Burr Ridge, IL as a single source for the purchase of one Gradall XL 4100 in the total amount not to exceed$326,435.00. (The equipment specified within the bid document is a Gradall XL 4100 hydraulic excavator equipped with a telescopic style boom. The telescopic boom is present on the Public Works Department's existing Gradall and is a key feature for versatile operations. (In an attempt to seek possible alternative manufacturers with the telescopic boom feature, bids were sent to twelve bidders. Finkbiner Equipment is the sole territorial distributor of Gradall. (To reduce costs, it was determined that several attachments could be removed from the purchase, and one attachment as an addition, resulting in a revised net cost of$326,435. (Due to legal requirements, modifications to the actual equipment specified within the bid are not permitted. As a result, the original bid of $349,545 had to be rejected. Agenda for VB Meeting 08-16-05 3 (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. Funds are budgeted in the amount of $335,000 for this purchase.) E) Consideration to award a purchase contract from the Federal General Services Administration (GSA) pricing to Alexander Equipment Company of Lisle, IL for the purchase of one (1) Morbark 2400 XL Brush Chipper in the amount of $47,022.15. (The purchase shall be made from the Illinois territorial distributorship of Alexander Equipment Company. (This equipment has been selected by the Public Works Department based upon quality ratings of the manufacturer and positive experience with rental units of the same manufacturer. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) F) Consideration to award a professional service contract to Indaplex, Inc. of Rockford, IL for telecommunications consulting services for the replacement of the existing telephone system in an amount not to exceed$31,800. (The Village received proposals from four (4) companies. After reviewing the proposals and meeting with representatives, it was the consensus of the selection committee to recommend Indaplex. (As part of the proposal, Indaplex will be conducting a communications needs analysis and provide budgetary financial projections for various telecomm alternatives. (Moreover, they will develop technical bidding documentation, competitive bidding of alternatives, and an objective evaluation of new system alternatives. (The Village's existing telephone service is nearly 10 years old. (The current phone system has become technologically outdated and relatively costly, when compared to other alternatives. Furthermore, serviceability and replacement of certain parts have become difficult.) G) Consideration to adopt Resolution No. 43-05 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Understanding between the Village of Elk Grove Village and Cook County Highway Department for improvements to various intersections along Arlington Heights Road. (On April 26, 2005, the Village Board approved an application for Surface Transportation Program funding for the Arlington Heights Road and Devon Avenue Intersection Improvement. The Cook County Highway Department agreed to participate in funding portions of the local match for this program. Agenda for VB Meeting 08-16-05 4 (The ICRC has also authorized improvements at the Arlington Heights Road intersections with Oakton Street and Landmeier Road. The County has also agreed to participate in funding the improvements at these intersections. (The proposed improvements would reconfigure the Oakton Street and Landmeier Road pavements to provide dual left tum lanes with an exclusive right turn lane. Pavement widening should not be required on these streets. (The median along Arlington Heights Road would be reconstructed to accommodate the dual left tum movement. (A report from the Director of Engineering & Community Development,recommending approval, is attached.) H) Consideration to adopt Resolution No. 44-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1291 Brummel. (Gullo International Development Corporation has indicated that they would like to purchase and renovate the 11,000 square foot facility at 1291 Brummel. (The facility is twenty years old and has been vacant for two years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies since the building has been vacant for a period of time. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) I) Consideration to adopt Resolution No. 45-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1900 and 1950 Pratt Boulevard. (Sanfilippo Holdings, Inc. has indicated that they would like to construct a 40,525 square foot addition at this location. (Clear Lam Packaging, the occupant of this building, currently employs 380 people at this location and expects to increase that total to at least 400 with the additional space. (The estimated cost of this construction is $2 million. (Eligibility requirements for 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies since this is construction of a new addition to this building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) Agenda for VB Meeting 08-16-05 5 J) Consideration to adopt Ordinance No. 3050 (attached) amending the Village Code of the Village of Elk Grove Village, Title 6, Prohibited and Restricted Areas, Section 6-4-5-3:A No Parking Streets and Area. (In conjunction with the reconstruction of Lively Boulevard, from Touhy Avenue to Jarvis Avenue, the roadway will be stripped to provide one through traffic lane in each direction with a continuous left turn lane. (On street parking along the west side of the route will be eliminated. (Businesses within this section of Lively Boulevard have sufficient off- street parking facilities. (The proposed changes to the Municipal Code would prohibit parking on both sides of Lively Boulevard between Touhy Avenue and Jarvis Avenue. (A report from the Director of Engineering & Community Development,recommending approval, is attached.) 7. REGULAR AGENDA A) Consideration to approve proposed signage for Nails 4U in the Elk Grove Town Center. (Nails 4U is located in building"D"next to Dominick's. (The proposed signage shows an illuminated "THE NAILS 4U" sign over the entrance doors on the north side of the building totaling 27 square feet. The sign is internally illuminated with text having a"red" and "blue" face. (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed sign for Nails 4U. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development,recommending approval, is attached.) B) Consideration to approve proposed additional signage for Cold Stone Creamery in the Elk Grove Town Center. (Cold Stone Creamery is located in building"A"next to Nextel. (The proposed signage shows an illuminated "Cold Stone Creamery" sign on the west side of the building totaling 31 square feet. The sign is internally illuminated with text having a "red" face and "gold/white" logo having a"red"background. (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed sign for Cold Stone Creamery. Agenda for VB Meeting 08-16-05 6 (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review parking of motorized vehicles on porches d. Castletown plat of subdivision 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING&WASTE COMMITTEE - Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE—Trustee Prochno a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin Agenda for VB Meeting 08-16-05 7 a) P.C. DOCKET 05-5 — Amendment to the approved site plan and Special Use permit for a drive through facility at the Dunkin' Donuts property at 700 Higgins Road (PH 08-03-05) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a) ZBA 05-2 — Variation request for encroachment into required setback (Lot 9) and increase the maximum floor area ratio on all lots within the proposed Castletown Subdivision located on Landmeier and Ridge Avenue and Howard Street, Elk Grove Village, IL (PH 07-20-05) b) ZBA 05-3 — Request for a variation to permit an existing above-ground pool to encroach approximately two feet (2') into the required eight foot (8') side property line setback on property located at 1856 Oriole Drive (PH 08-11-05) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board- Trustee Czarnik c) Liquor Commission -Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill, Feichter,Lissner, Petri, Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp, Roan, Fire &Police Commission, Walsh(6) CONSENT ADDENDUM to the REGULAR VILLAGE BOARD MEETING AGENDA August 16, 2005 6. CONSENT AGENDA(continued) K) Consideration to adopt Resolution No. 46-05 authorizing the Mayor to execute an agreement between the Village and Alexian Brothers Medical Center (ABMC) for operation of a 50th Anniversary Raffle and Distribution of Proceeds. (ABMC, as a 501(c)(3)not-for-profit corporation, will conduct the 50th Anniversary House Raffle. The agreement stipulates the conditions under which the raffle will be conducted and includes a copy of the raffle rules.) (A copy of the agreement is attached.) c: Johnson(2), Czarnik, Dill,Feichter, Lissner, Petri,Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt,Tromp,Roan, Walsh(6)