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HomeMy WebLinkAboutAGENDA - 09/13/2005 - VILLAGE BOARD p u. 0 Next ORD: 3052 (3056) Next RES. 48-05 (49-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 13, 2005 1. Call to Order 2. Invocation (Rev. Gregory S. Gertz, Elk Grove Baptist Church) 3. Approval of Minutes of August 16, 2005 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: September 13, 2005 / $1,834,234.18 6. CONSENT AGENDA A) Consideration of a request (attached) from Elk Grove Youth Football to waive fees in the amount of$50 to hold a youth homecoming parade. (The parade will take place on Saturday, October 1 and will last approximately one hour. The route will start at Queen of the Rosary Church parking lot and move west onto JFK Boulevard. It will proceed southwest on Brantwood Avenue, then south on Carlisle, crossing Devon Avenue into the Community Athletic Fields. (There will be no floats and all participants will be walking. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $9,069 for the interior remodeling construction project at 935 Biesner Road. (The construction will allow for the addition of 16 comprehensive rehabilitation beds. The additional beds will allow ABMC to help meet the needs and serve patients in the community. (It has been past practice of the Village Board to grant fee waivers to Alexian Brothers Medical Center. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) Agenda for VB Meeting 09-13-05 2 C) Consideration of a request from John Moy of Lee's Dollar Plus store to section off a twenty-foot by twenty-foot (20' x 20') area in front of the store with chairs and folding tables to accommodate an outdoor fishing show at 49 Arlington Heights Road, Elk Wood's Shopping Center on September 17 from 8:00 a.m. until 7:00 p.m., and September 18 from 8:00 a.m. until 5:00 p.m. (The event will be located in the parking lot and cover an area approximately equal to eight(8) parking spaces. (Tables will be used by representatives of several fishing tackle manufacturers to display their products and provide information to those attending the event. (The dates for the event are Saturday, September 17, 2005 from 8:00 a.m. until 7:00 p.m., and Sunday, September 18, 2005 from 8:00 a.m. until 5:00 p.m. (The Village has occasionally permitted similar requests for outdoor events at the Elk Wood's Shopping Center. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area and that the petitioner will properly maintain the site for cleanliness and trash. (If, at any time they fail to meet the requirements of the Village, the special permission will be rescinded. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration of the following: • to waive the formal bidding process; and • to award a sole source contract to W.S. Darley & Co., Melrose Park, IL to furnish and deliver 15 sets of Morning Pride turnout gear in a total amount not to exceed $23,000.00. (The FY 05/06 budget includes funding to replace 15 sets of Fire Department turnout gear. (The Fire Department is standardized on turnout gear manufactured by Morning Pride, which markets through an exclusive territorial dealer network with W.S. Darley. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached.) E) Consideration to award a service contract to Holiday Designs, Inc., of Plainfield, IL for the annual holiday lighting service in a total contract amount not to exceed $31,500. (Bid documents were obtained by four potential bidders, of which three submitted bids. Upon review of the submitted bids, Holiday Designs was determined to be the lowest responsive and responsible bidder. Agenda for VB Meeting 09-13-05 3 (Holiday Designs has provided excellent service in past years. The Clock Tower and Veterans Memorial Park were added two years ago to the contract, which also includes decoration of the Village Green area and the Municipal Complex. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) F) Consideration to award a construction contract to Lino & Poli Plumbing, Inc. of Itasca, IL for the Devon Avenue; Watermain Replacement & Roselle Watermain Interconnect project in an amount not to exceed $165,858 from the Water & Sewer Fund. (Bid documents were obtained by ten potential bidders, of which seven submitted bids. Upon review of the submitted bids, Lino & Poli Plumbing was determined to be the most responsive and responsible bidder. (The lowest bid price is approximately 30% higher than the Engineer's Estimate. Bids this year have been higher not only on Village projects, but IDOT projects as well. It appears that the increase in fuel prices have affected the manufacturing, shipping and installation of materials. (Rebidding the project will not likely result in a lower project cost. Projects that have been rebid by IDOT have yielded higher bid figures. (Lino & Poli Plumbing completed the 2001 Bond Street Watermain Project. Their quality of work for the project was exceptional. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration of the following: • To increase the funding available for the Devon/Tonne Intersection Improvement utilizing Industrial/Commercial Revitalization Funds in the amount of$314,115; and • To accept the state contract as bid and notify the Illinois Department of Transportation to proceed with the award of the contract. (The bid is $314,115 above the engineer's estimate cost. IDOT recommends that the bids be awarded since they have not experienced price reductions when projects have been re-bid. (The intersection work was estimated at $2,145,000. The increase takes it to $2,459,115. (It is anticipated that the bulk of the increase, 70% or$219,880, will come from Federal STP funds. (Although the Transportation Liaison for the NWMC Council of Mayors indicated that there should not be a problem receiving the additional STP Funds, the Technical Committee does not meet until the end of September. However, the Village must notify IDOT to award the bid before the NWMC Council of Mayors can respond to the Village's request to increase the construction costs for the project. Agenda for VB Meeting 09-13-05 4 (The Village must also commit to IDOT that Village funds for the project are available should the Federal STP funds not be approved. (A report from the Village Manager, recommending approval, is attached.) H) Consideration to adopt Resolution No. 48-05 (attached) authorizing the destruction of audio or video recordings of closed meeting sessions. (This item authorizes the destruction of audio or video recordings of closed meeting sessions from January 13, 2004 through March 23, 2004.) I) Consideration to adopt Ordinance No. 3052 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "E" Liquor Licenses. (This amendment will increase the number of Class "E" Liquor Licenses from two (2) to three (3). (The increase is the result of a request by Schaul's Premium Foods Companies for a caterer's Liquor License for a catering operation d/b/a Schaul's Signature Cuisine & Events at 520 Lively Boulevard. (A report from the Village Clerk, recommending approval, is attached.) J) Consideration to adopt Ordinance No. 3053 (attached) approving an amended site plan for property located on the east side of Perrie Drive, north of Landmeier Road. (The previously approved site plan includes the construction of three individual buildings on the east side of Perrie Drive. Building No. 1 located at the south end of the site has been completed and occupancies will be issued over the next several weeks. (Soil borings performed for the construction of building No. 3, located at the northeast corner of the site directly adjacent to the Business Park, identified a large quantity of unsuitable soil which cannot provide the required building support. (A relocation of the building approximately fifty feet (50') southeast will remove the building from the unsuitable area and make the project buildable. (The Department of Engineering & Community Development has reviewed the site plan and found it to be in conformance with all the Village's current codes and regulations and also in accordance with accepted engineering practices. (The Zoning Ordinance allows the Mayor and Board of Trustees to approve minor changes to the site plan provided that the changes not alter the concept or the intent of the development. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 09-13-05 5 K) Consideration to adopt Ordinance No. 3054 (attached) amending the Village Code of the Village of Elk Grove Village, Title 6, Chapter 4, Section 5- 1.C.Parking Restrictions and Prohibitions: Industrial Areas. (This amendment will provide for no parking on the east side of Gaylord Street between two hundred feet (200') and two hundred and fifteen feet (215') south of Bennett Drive. (The reason for the amendment is that trucks located in this area are having problems backing into loading docks because vehicles are parking directly adjacent to the driveway. (A report from the Chief of Police, recommending approval, is attached.) L) Consideration to adopt Ordinance No. 3055 (attached) amending Ordinance No. 2867 by approving an amended site plan and granting a Special Use permit for a drive-through facility on property located at the northwest comer of Higgins Road and King Street (Dunkin Donuts). (This item was discussed at the August 16, 2005 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY PLANNING AND 'ZONING COMMITTEE - Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review parking of motorized vehicles on porches d. Castletown plat of subdivision 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE--Trustee Prochno a. New Trustee Orientation b. Providing Information to Community c. Website Enhancements d. Channel 6 Survey Agenda for VB Meeting 09-13-05 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Partin a) ZBA 05-2 — Variation request for encroachment into required setback (Lot 9) and increase the maximum floor area ratio on all lots within the proposed Castletown Subdivision located on Landmeier and Ridge Avenue and Howard Street, Elk Grove Village, IL (PH 07-20-05) b) ZBA 05-3 — Request for a variation to permit an existing above-ground pool to encroach approximately two feet (2') into the required eight foot (8') side property line setback on property located at 1856 Oriole Drive (PH 08-11-05) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a) Cable Television Committee -Trustees Petri/Lissner b) Community Service Board -Trustee Czamik c) Liquor Commission - Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 501h Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a) Prepare an Ordinance to amend an approved site plan and Special Use permit for a drive-thru facility at 700 Higgins Road. 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 09-13-05 7 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill, Feichter, Lissner,Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp, Roan, Walsh (6)