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Home My WebLink AboutAGENDA - 10/25/2005 - VILLAGE BOARD Next ORD: 3061 (3062) Next RES. 55-05 (56-05) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 25, 2005 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of October 11, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: October 25, 2005 /$1,162,595.31 6. CONSENT AGENDA A) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2005. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Sikich Gardner& Co. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) B) Consideration to award a purchase contract to Tri-Star Electronics of Hammond, IN to provide Council Chambers Audio Systems Upgrades, including the option to add hall speakers for meeting overflow, in an amount not to exceed$13,206.00. (Bid specifications were sent to eleven (11) potential bidders, of which four(4) submitted bids. Upon review of the bids submitted, Tri-Star Electronics was determined to be the lowest responsive and responsible bidder. (Due to the considerably lower price submitted, an in depth review of the bid submittal between Village staff and Tri-Star representatives, including an on-site review of the existing equipment and project, has resulted in Tri-Star's confirmation to complete the work as specified within the bid submittal. (A report from the Director of Finance, recommending approval, is attached.) C) Consideration to authorize the Village Manager to execute a General Release with respect to the matters set forth in the "Assurance of Voluntary Compliance and Stipulation and Consent" on behalf of the Village of Elk Grove Village to Arthur J. Gallagher&Co. dated May 18, 2005. Agenda for VB Meeting 10-25-05 2 (On May 18, 2005 Arthur J. Gallagher entered into an agreement with the Illinois Division of Insurance and the Illinois Attorney General to resolve issues related to contingent commissions, which resulted from a class action lawsuit filed in New Jersey. (Under the terms of the agreement between the Illinois Division of Insurance and the Illinois Attorney General, the Village is entitled to $45,654.78 and foregoes the right to any further legal claims in regard to this specific matter with Arthur J. Gallagher&Co. (The Village Attorney recommends acceptance of the Illinois Attorney General's agreement.) D) Consideration to award a contract to North American Salt Company of Overland Park, KS to provide 3,900 tons of rock salt through a joint purchase agreement with the Illinois Department of Central Management Services, at a unit price of$35.62 per ton, for a total contract amount not to exceed$138,918. (The State of Illinois bid this purchase, and the Village has the opportunity to obtain rock salt through this joint purchasing agreement. (The Village is participating with the Illinois Department of Central Management Services since the Village is utilizing IDOT's salt dome storage off Biesterfield Road. (The estimated rock salt requirement for this fiscal year is 3,900 tons. The Village is obligated to accept a minimum of 70% of this amount, which totals, 2,730 tons at a total cost of$97,242.60. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration to award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for Phase 1 engineering services for the Arlington Heights Road and Devon Avenue Intersection Improvement in an amount not to exceed $77,036. (The ICRC has authorized the implementation of Phase 1 engineering services for the improvement of Arlington Heights Road and Devon Avenue intersections. (The improvements will include pavement widening for dual left tum lanes and right turn lanes to enhance traffic operations and reduce congestion. (Completion of the Phase 1 study will make the project eligible for Federal construction funding through the Surface Transportation Program. The project cost participation includes Federal, Cook County, DuPage County and ICRC Funds. (Civiltech has successfully completed numerous Village projects such as the Biesterfield Road widening and several ICRC roadway projects. In addition, they have an excellent reputation in municipal engineering and are knowledgeable in Village, County and State policies and standards. Agenda for VB Meeting 10-25-05 3 (A report from the Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration to award a service contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the pruning and trimming for 3,000 parkway trees in an amount of$29.95 per tree and a total amount not to exceed$77,850. (Bid specifications were sent to seven (7) potential bidders, of which seven (7) submitted bids. Upon review of the bids submitted, Powell Tree Care was determined to be the lowest responsive and responsible bidder. (Powell Tree Care has performed satisfactorily in providing this service. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) G) Consideration to adopt Resolution No. 55-05 (attached) approving the Plat of Subdivision identified as Final Plat of Subdivision of Pratt Boulevard Resubdivision. (This item was discussed at the October 11, 2005 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) IT) Consideration to adopt Ordinance No. 3061 (attached) granting a variation of Section 3-7:13.4 of the Zoning Ordinance pertaining to minimum setbacks to permit the existence of an above ground pool to encroach approximately 2-3/4 feet into the required 8 foot side property line and 19 inches into another side property line setback on property located at 1555 Patricia Court. (This item was discussed at the October 11, 2005 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY. PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review parking of motorized vehicles on porches d. Review proposed Amendments to on-street solicitations on Village Intersections(Tag Days) Agenda for VB Meeting 10-25-05 4 10. PERSONNEL COMMITTEE -Trustee Feichter 11. RECYCLING&WASTE COMMITTEE-Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE—Trustee Prochno a. Providing Information to Community b. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION-Village Manager Partin 17. ZONING BOARD OF APPEALS -Village Manager Parrin 18. REPORTS OF OTHER BOARDS COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Community Service Board-Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee—Mayor Johnson 1. 501i Anniversary Celebration 2. Elk Grove International Bike Race 3. July 16,2006 Birthday Celebration e. O'Hare Update—Mayor Johnson 19. ORDINANCES.RESOLUTIONS .AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for VB Meeting 10-25-05 5 VILLAGE ATTORNEY a. Prepare a Resolution approving the Pratt Boulevard Resubdivision(Clear Lam Packaging,Inc.) b. Prepare an Ordinance granting a variation of property located at 1555 Patricia Court, Elk Grove Village, IL(ZBA Docket 05-04) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czamik,Dill,Feichter,Lissner,Petri,Prochno,Parrin,Rummel, Boffice, Cavallini, Ceeh, Knickerbocker, Goostree, Schmidt, Tromp,Roan, Walsh(6)