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HomeMy WebLinkAboutAGENDA - 12/13/2005 - VILLAGE BOARD Next ORD: 3062 (3063) Next RES. 61-05 (65-05) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 13, 2005 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Rodney Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of November 15, 2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant:November 30,2005 $1,506,464.80 December 13, 2005 / $2,027,678.79 6. CONSENT AGENDA A) Consideration to amend the regular schedule of Village Board meetings by holding only one meeting in the following months on the designated dates: • June 20,2006 • July 18, 2006 • August 15, 2006 • November 14, 2006 • December 12,2006 (The change in the meeting schedule is due to the Village's summer and holiday schedules.) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive license fees in the amount of$50 for the addition of two (2) vending machines at 136 Biesterfield and 2424 Landmeier Road. (It has been past practice of the Village Board to grant fee waivers to Alexian Brothers Medical Center as a not-for-profit entity. (A report from the Assistant Director of Finance, recommending approval, is attached.) C) Consideration of a request (attached) from the Lutheran Church of the Holy Spirit to waive permit fees in the amount of$83 for their Fellowship Hall stage construction at 150 Lions Drive. (It has been past practice of the Village Board to grant fee waivers to not for profits and government bodies. Agenda for VB Meeting 12-13-05 2 (A report from the Director of Engineering and Community Development, recommending approval, is attached.) D) Consideration to hold a public hearing before the Plan Commission to consider the petition of Verizon Wireless for a Special Use to locate its antennas on an existing building structure at 121 Northwest Point. (Verizon Wireless, has submitted a Special Use petition to install cellular equipment on top of the Sheraton Hotel at Northwest Point. Per the Antenna Siting Policy, cellular installation at this location is provided Favored Site status as long as the antenna tower and associated structure does not exceed 10 feet in height. (A special use is needed due to the fact that their equipment shelter exceeds the maximum height requirement at this location. They are requesting to construct an equipment shelter that extends 14 feet up from the roof. (Under the Village's Antenna Siting Policy, this site requires a Plan Commission hearing.) E) Consideration to authorize payment of $1,676.00 in dues to the Illinois Municipal League for Fiscal Year 2005-2006. (The dues were increased by$57 compared to last year's payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose.) F) Consideration of the following: • To authorize a contract with Entertainment Management Group (EMG) of Elk Grove Village, IL, to manage and supervise the contractual requirements associated with the REO Speedwagon Community Birthday Event on July 16, 2006 in the amount of$8,000; and • To authorize the Mayor to execute the contractual riders associated with the REO Speedwagon contract. (EMG will be involved in all aspects of the REO concert including the supervision of set-up and removal of technical requirements such as stage, lighting, crews, facilities and the like. EMG specializes in concert venues and has performed this service for the Rotary Fest on an annual basis. (The contractual riders stipulate the lighting, equipment, staging, venue, and similar requirements associated with conducting an REO concert. The fee remains unchanged. Agenda for VB Meeting 12-13-05 3 (The Village will retain responsibility for parking, seating, security, restrooms, marketing, refuse, cleaning crews, mosquito abatement, a forklift, and similar items related to the birthday event.) G) Consideration to award a professional service contract to the most responsive and responsible bidder, Third Millennium Associates, Inc. of Chicago, IL to provide Utility Billing bill print services in an amount not to exceed $12,375.00. Request for Proposals were sent to seven (7) firms specializing in billing services, of which five(5) submitted bids. Upon review of the bids submitted,Third Millennium was determined to be the lowest responsive and responsible bidder. (Third Millennium has provided quality Utility Billing services for the past six years. (In examining the steps required for a conversion to a new billing provider, a significant amount of time by Village staff would be necessary for schedule development, bill design and proofing, including additional time by the Village's I.S. Division processing the conversion of the date file transfer program. (The estimated costs for Village staff time to convert to a new provider would far exceed the$300 difference between Third Millennium and the low proposal. (Additionally, Third Millennium has a fully automated billing system serving 46 municipal clients, compared to the: low proposal who will hand insert the water bills with a current water bill client base of two municipalities. (A report from the Director of Finance, recommending approval, is attached.) H) Consideration to adopt Resolution No 61-05 (attached) authorizing the Mayor and Village Clerk to execute an Agreement between the Village of Elk Grove Village and the Suburban Bus Division (Pace) of the Regional Transportation Authority (Dial-A- Ride). (Pace reports that the 2006 agreement outlining the terms of the Dial-A-Ride service requires execution no later than December 16 to avoid disruption of service. (In past years, the terms of the Agreement have not been significantly modified, and no major changes have been made to this year's Agreement.) 1) Consideration to adopt Resolution No. 62-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1850 Arthur Avenue. (International Airport Centers has indicated that they intend to purchase the 60,000 square foot facility at 1850 Arthur. (International Airport Centers will be making a $3,500,000 investment through the modernization of this facility. (They are anticipating to employ 50 people. Agenda for VB Meeting 12-13-05 4 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) J) Consideration to adopt Resolution No. 63-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1590 Touhy Avenue. (Bigston Corporation intends to perform substantial renovations and an addition to this 75,000 square foot facility. (They will invest approximately $300,000 in this project and will be hiring additional employees as a result. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is substantial renovation to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) K) Consideration to adopt Resolution No. 64-05 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2355 Greenleaf Avenue. (Darek Rosinski, of Rosenstein Properties/Sunshine Meats, has indicated that he intends on constructing a 12,000 square foot addition to the existing 20,000 square foot building. (The total investment is anticipated to be approximately$3,000,000. (Sunshine Meats will employ 20 additional people. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) L) Consideration to adopt Ordinance No. 3062 (attached) authorizing the 2005 Property Tax Levy for Fiscal Year 2006-2007, for a net levy for the Village and Library in the amount of$14,527,418. Agenda for VB Meeting 12-13-05 5 (The General Fund levy is in accordance with the determination made by the Village Board at their regular board meeting on November 15, 2005. (In accordance with State statue, this tax levy ordinance must be filed with the County Clerks of Cook and Dul'age Counties no later than the last Tuesday in December. (A report from the Director of Finance was previously distributed.) 7. REGULAR AGENDA A) Consideration to approve proposed signage package submitted by Alexian Brothers Medical Center, with the exception of the ground identification sign proposed at the northwest corner of Biesterfield and Leicester Road (LMTOI) and the two (2) ground identification signs(LM03 and LM04)proposed on the Gloucester Drive frontage. (The proposed signage package consists of several new and replacement signs to accommodate the current configuration of the Alexian Brothers campus. (The new signage is necessary to properly identify the additions and modifications that have been made to the Medical Center over the past couple of years. (Alexian Brothers in investigating an entryway feature at the northwest comer of Biesterfield and Leicester Road, and as a result has removed sign LMTO1 from their signage package. (The Department of Engineering & Community Development has identified ground identification signs LM03 and LM04 to be relatively unnecessary due to their location behind the Medical Center and on a lightly traveled residential roadway. Alexian Brothers agreed with the Department's recommendation and has withdrawn their request for these signs. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMUTEE - Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY. PLANNING AND ZONING COMMITTEE- Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review parking of motorized vehicles on porches d. Review proposed Amendments to on-street solicitations on Village Intersections (Tag Days) e. Feral Cats and Animal Feeding Regulations f. Security Cameras & Security Lighting g. Building Construction Hours in Residential Neighborhoods h. Review Canine Regulations i. Smoking Restrictions in Public Areas Agenda for VB Meeting 12-13-05 6 10. PERSONNEL COMMITTEE- Trustee Feichter 11. RECYCLING &WASTE COMMITTEE -Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. New Telephone System and Wireless Network 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f Rogers Park Detention 14. YOUTH COMMISSION -Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin 17. ZONING BOARD OF APPEALS -Village Manager Parrin a. ZBA Docket 05-5 — Variation to replace a legal non-conforming fence located approximately 15'4" beyond a line extended from the nearest corner of the principal structure on an adjacent single-family residential lot at 262 Wildwood Road (PH 12-1-05 [7 p.m.]) b. ZBA Docket 05-6 — Variation to construct a room addition that would encroach approximately 8' into the required 20' rear yard setback at 1261 Hemlock Drive (PH 12-1-05 [7:30 p.m.]) c. ZBA Docket 05-7 — Petititoner requests a variation to construct a building addition to the existing one story building, which would be approximately 60 feet in height and be within 200 feet of the R-3 zoning district on property located at 1845 Tonne Road (PH - 12-07-05) 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Community Service Board - Trustee Czamik c. Liquor Commission -Mayor Johnson d. Special Events Committee -Mayor Johnson 1. 50`h Anniversary Celebration 2. Elk Grove International Bike Race 3. July 16,2006 Birthday Celebration e. O'Hare Update - Mayor Johnson Agenda for VB Meeting 12-13-05 7 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno,Partin, Rummel, Boffice, Cavallini, Cech, Goostree, Schmidt, Tromp, Roan, Knickerbocker, Walsh(6) -POL CONSENT ADDENDUM to the REGULAR VILLAGE BOARD MEETING AGENDA December 13, 2005 6. CONSENT AGENDA (continued) M) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit the construction of a concrete slab which will encroach into a public utility easement at 1590 TWouhy Avenue, subject to the property owner obtaining the necessary permission from all the public utilities. (The property owners are seeking a variation to construct a concrete slab within a public utility easement. They are awaiting letters from ComEd, Nicor Gas, SBC, and Comcast granting them permission to encroach upon the easement. (The encroachment is for a concrete slab and mechanical equipment that will purify the air for their business operation. The petitioners desire to install the equipment as quickly as possible. (A letter from the property owner is attached. (The Director of Engineering & Community Development has reviewed this request and recommends approval subject to the property owner obtaining all of the necessary waivers.) c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)