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Home My WebLink AboutAGENDA - 01/10/2006 - VILLAGE BOARD Next ORD: 3063 (3063) Next RES. 01-06 (1-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 10, 2006 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Gregory S. Gertz,Elk Grove Baptist Church) 3. Approval of Minutes of December 13,2005 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant:December 31, 2005 I $647,205.66 January 10, 2006/$851,594.58 6. CONSENT AGENDA A) Consideration of a request from the following entities to waive the Village's annual alarm license fee for the period January 1, 2006 through December 31, 2006: Requesting Entity Number of Alarm Locations Total Waiver Request Elk Grove Park 8 $200.00 District Elk Grove Public 1 25.00 Library School District 59 7 175.00 School District 54 3 75.00 Total 19 $475.00 (The regular alarm license fee is$25 per location. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached.) B) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit the construction of a shed which will encroach four and a half feet (4.5')into a seven and.half(7.5')public utility easement on the north, and ten feet(10') into a twenty foot (20')public utility easement on the east side of the lot at 1209 Diane Lane. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEi, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. Agenda for VB Meeting 01-10-06 2 (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to authorize payment in the amount of $7,634 for their 2006 calendar year budget for membership dues to the Northeastern Illinois Planning Commission. (The Northeastern Illinois Planning Commission (NIPC) works to address regional issues such as public transit planning, solid waste management, floodplain wetland protection, traffic and stormwater management, as well as a clearinghouse for transportation grants. (Adequate funds are budgeted and available for this purpose.) D) Consideration of the following with respect to the distribution of the Elk Grove Soldier Memorial Fund donations received by the Village: • to authorize the utilization of$32,000 from the Soldier Memorial Fund to reimburse the Residential Enhancement Fund for the cost of the bronze statue entitled, "`Let Freedom Ring"; and • to authorize the remaining balance of the Soldier Memorial Fund be divided 50% each respectively for college scholarships and distribution to families in need; and • To utilize $14,425 from the Beautification fund for the statue base and plaques. (The Soldier Memorial Fund currently has $64,661.73. However, additional contributions are expected to the fund. The Residential Enhancement Fund paid the upfront cost of the statue. This agenda item has the Soldier Memorial Fund reimburse the Residential Enhancement Fund for the costs of the statue. Beautification Funds will be used for the statue base and plaques.) E) Consideration to increase an existing Purchase Order to Koz Trucking, Inc. of Medinah, IL for hauling and disposal of non-toxic debris for the period May 1, 2005 through April 30, 2006 in the amount of $25,000, for a total contract amount not to exceed $190,000. (The Village Board approved this contract at the June 21, 2005 Village Board meeting. Additional trucking was required to haul debris generated from the Industrial Ditch Cleaning program as well as a higher than anticipated number of watermain breaks. Agenda for VB Meeting 01-10-06 3 (The unit price of $16.50 will remain in effect for the duration of the contract. (A report from the Director of Public Works, recommending approval, is attached.) F) Consideration of the following: —O� • Adopt Resolution No.—Q-2476'7(attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,441,493 from Motor Fuel Tax for the 2006 Street Maintenance Program; • Approve the use of an additional $38,000 of General Corporate Funds from FY 06107 Budget for the 2006 Program; • Approve the 2006 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 11.5 miles of Village streets; and • Authorize Village staff to advertise and accept bids on work included in this program. (The Capital Improvements Committee approved staff's recommended program. (Of the total estimated program cost of $1,569,493, $90,000 is estimated as self-funded by residents as part of the Private Participation Concrete Replacement Program(PPCRP). (Because work has been planned on Elk Grove ,J.F. Kennedy, and Rev. Morrison Boulevards,the Department of Public Works will write the bid specifications so that the work is scheduled for completion before the Bike Race in August and not conflict with the other 50`'Anniversary events including the concert and Village Hometown Parade. (Approval of this Resolution authorizes the Village to bid the 2006 MFT Program.) 7. REGULAR AGENDA A) Consideration to approve proposed signage for Sprint in the Elk Grove Town Center. (Sprint recently completed their purchase of Nextel and is replacing existing signage to reflect the change. They are located next to Cold Stone Creamery. (The proposed signage shows an illuminated "Sprint' sign on the south side of the building totaling 33 square feet. The sign is internally illuminated with"black"text and a"yellow"logo. Agenda for VB Meeting 01-10-06 4 (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed signage package for Sprint. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department b. 2006 Street Maintenance Program 9. JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review proposed Amendments to on-street solicitations on Village Intersections (Tag Days) d. Feral Cats and Animal Feeding Regulations e. Review Canine Regulations f. Smoking Restrictions in Public Areas 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING &WASTE COMMITTEE- Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements c. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION- Trustee Czamik Agenda for VB Meeting 01-10-06 5 16, PLAN COMMISSION- Village Manager Parrin a. Plan Commission Docket 06-1 — Consider petition on behalf of Verizon Wireless for a Special Use Permit for the installation of a wireless telecommunications facility on property located at 121 Northwest Point Boulevard, Elk Grove Village, IL (PH 1-18-06) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 05-6 — Variation to construct a room addition that would encroach approximately 8' into the required 20' rear yard setback at 1261 Hemlock Drive (PH 12-1-05 [7:30 p.m.]) b. ZBA Docket 05-7 — Petititoner requests a variation to construct a building addition to the existing one story building, which would be approximately 60 feet in height and be within 2.00 feet of the R-3 zoning district on property located at 1845 Tonne Road (PH - 12-07-05) 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee- Trustees Petraissner b. Community Service Board- Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 50t° Anniversary Celebration 2. Elk Grove International Bike Race 3. July 16,2006 Birthday Celebration e. O'Hare Update-Mayor Johnson 19. ORDINANCES, RESOLUTIONS .AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 1. ZBA Docket 05-5—Direct the Attorney to prepare an Ordinance to grant a variation to replace a legal non-conforming fence at 262 Wildwood Road. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 01-10-06 6 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri, Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Goostree, Schmidt, Tromp,Roan,Knickerbocker, Walsh (6) Addendum to Regular Village Board Agenda January 10, 2006 7:00 p.m. 6. CONSENT AGENDA (continued) G) Consideration to waive the formal bidding procedures and award a contract to Layne-Western of Aurora, IL for repairs to Emergency Well#8 in an amount not to exceed $140,300. (Following removal of the well, preliminary inspections show significant deterioration in the pump bowl assembly and column pipe particularly at the lower depths. (It has been recommended that the Village reset the well depth at 800 feet instead of the current setting of 1,060 feet. Water levels have risen to approximately 500 feet since many of the communities in the area have begun using Lake Michigan water. (Layne-Western estimates that the cost to perform the cleaning and inspection, furnish new column pipe as required, and installation of the well will be $122,000. (Because the contract is based upon time and material costs the Department of Public Works has recommended that 15% be added to the base cost for contingencies, only to be used if necessary. (Layne-Western has successfully performed this work many times in the past for the Village and has been the sole well contractor for all of the recent repairs. (A report from the Director of Public Works, recommending approval, is attached.) c: Johnson(2), Czarnik, Dill,Feichter,Lissner, Petri,Prochno, Parrin,Rummel, Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt, Tromp,Roan, Walsh(6)