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Home My WebLink AboutAGENDA - 01/24/2006 - VILLAGE BOARD Next ORD: 3066 (3067) Next RES. 2-06 (4-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 24, 2006 7:00 p.m. 1. Call to Order 2. Invocation (Rev. Stephen Somogye, Shinnyo-En Temple) 3. Approval of Minutes of January 10, 2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: January 24,2006/$947,201.00 6. CONSENT AGENDA A) Consideration to award a professional service contract to Sebert Landscaping Company of Bartlett, IL for landscape bed maintenance for selected locations within the Village in an amount not to exceed$46,244. (Bid specifications were provided to twelve (12) potential bidders, of which three (3) submitted bids. Upon review of the bids submitted, Sebert Landscaping was determined to be the lowest responsive and responsible bidder. (A report from the Director of Public Works, recommending approval, is attached.) B) Consideration to award a professional service contract to Bums & McDonnell Engineering Company, Inc. of Downers Grove, IL for engineering design services at Pump House#9, for future rehabilitation in an amount not to exceed $32,000. (The Department of Public Works received Statements of Qualification from six (6) engineering firms. Based on their experience, proposed project team, and their understanding and approach to the work, Bums & McDonnell was determined to be the most responsive and responsible firm. (The current budget contains funds for the replacement of pumps, motors, and controls plus the addition of an emergency power unit at Pump House#9. (Engineering services are needed in order to determine the most cost effective rehab alternatives, properly size the replacement and new equipment, and prepare bidding documents for the equipment procurement and installation services. (A report from the Director of Public Works, recommending approval, is attached.) Agenda for VB Meeting 01-24-06 2 C) Consideration to increase an existing a professional service contract to Indaplex, Inc. of Rockford, IL for telecommunications consulting services for the replacement of the existing telephone system in an amount of$6,480, for a total contract amount not to exceed $31,800. (The Village Board originally approved this contract at the August 16, 2005 Village Board meeting. (The contract increase covers two categories: those that relate to upgrading the routing/switching equipment and those that relate to upgrading selected runs of network and phone system cabling for bidding the new phone system. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to award a purchase contract to Sound Incorporated of Naperville, IL for the purchase of Cisco network equipment in an amount not to exceed $89,230.80, allowing for necessary revisions within the proposed budget at the discount proposed costs less 42%for equipment and less 141/10 for maintenance. (Requests for Proposal were provided to eleven (11) potential finns, of which five (5) submitted proposals. Upon review of the bids submitted, Sound Incorporated was determined to be the most responsible and provided the lowest cost totaling $89,233.80, of which $81,573.36 is equipment and $7,657.44 represents annual maintenance. (Within the proposal, additional discounts were requested if during the implementation process it were determined an alternative Cisco model would be required. The proposed discount for both equipment and maintenance services are fret for a minimum of six months from the date of the proposal to allow necessary changes. (The procurement of the Cisco equipment is stage two of a four-stage project for the acquisition of a voice over IP (VoIP)phone system. (This equipment is necessary for the upgrade of the Village data network infrastructure required for the operation of the Voll' system. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to award a service contract to Michael C. Fina Corporate Sales Inc. of Newark, NJ for the purchase of employee service awards in an amount of $33,500. (The awards will be presented at the Annual Employee Banquet in April. (A report from the Human Resources Coordinator, recommending approval, is attached.) Agenda for VB Meeting 01-24-06 3 F) Consideration of the following: • To adopt Resolution No. 2-06 (attached) appropriating funds in the amount of$85,000 from the ICRC Fund, for right-of-way acquisition for the Lively Boulevard Improvements from Devon Avenue to Touhy Avenue; • To adopt Resolution No. 3-06 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Illinois Department of Transportation for the Lively Boulevard Improvements from Devon Avenue to Touhy Avenue; • To award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for Phase 2 Engineering plan preparation and right of way appraisals for the Lively Boulevard Improvement Project between Devon Avenue and Touhy Avenue in an amount not to exceed $287,285 from the ICRC Fund; and • To award a professional service contract to Santacruz Associates, Ltd. of Wilmette, IL to provide right-of-way negotiation and acquisition services for the Lively Boulevard Improvement Project between Devon Avenue and Touhy Avenue in an amount not to exceed$63,000 from the ICRC Fund. (On January 9, 2006 the Illinois Department of Transportation and the Federal Highway Administration granted design approval for the Lively Boulevard Improvements between Devon Avenue and Touhy Avenue. (The estimated construction cost for the project is $5,385,000. The Village has secured a total of $2,726,400 in State and Federal funding for the improvements. (This portion of the project requires the acquisition of permanent and/or temporary right-of-way from twenty-eight (28) properties. The Village has secured 50% Federal funding participation from the Northwest Municipal Conference for the right-of-way acquisition. (The Joint Agreement for the acquisition of right-of-way for the Lively Boulevard Improvement between the Illinois Department of Transportation and the Village provides for Federal reimbursement totaling$85,000. (Civiltech was responsible for the preliminary design studies for the improvement and have provided similar services for numerous transportation improvements. They have an excellent reputation in conducting STP improvements and are knowledgeable in Village, State, and Federal policies and standards. (Santacruz has successfully completed the acquisition of over forty (40) properties for the Lively Boulevard Improvement between Touhy Avenue and Higgins Road. They are prequalified by IDOT and are knowledgeable in Village, State, and Federal acquisition standards. (A report from the Director of Engineering & Community Services, recommending approval, is attached.) Agenda for VB Meeting 01-24-06 4 G) Consideration to adopt Ordinance No. 3066 (attached) granting a variation of Section 7-1 of the Zoning Ordinance pertaining to building height of principle structures in an I-1 Zoned District when the building is within 200 feet of a residentially zoned property to permit the construction of a building addition which would be approximately 60 feet in height on property located at 1845 Tonne Road. (This item was discussed at the January 10, 2006 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY,PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Regulations to control over development of banks in Elk Grove Village b. Licensing and maintenance of rental properties c. Review proposed Amendments to on-street solicitations on Village Intersections (Tag Days) d. Feral Cats and Animal Feeding Regulations e. Review Canine Regulations f. Smoking Restrictions in Public Areas 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING &WASTE COMMITTEE- Trustee Dill a. Household Hazardous Waste 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd.—Touhy to Devon e. Devon&Tonne Intersection Agenda for VB Meeting 01-24-06 5 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION -Trustee Czamik 16. PLAN COMMISSION- Village Manager Parrin a. Plan Commission Docket 06-1 — Consider petition on behalf of Verizon Wireless for a Special Use Permit for the installation of a wireless telecommunications facility on property located at 121 Northwest Point Boulevard, Elk Grove Village, IL (PH 1-18-06) 17. ZONING BOARD OF APPEALS -Village Manager Parrin 18, REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Community Service Board-Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 50th Anniversary Celebration 2. Elk Grove International Bike Race 3. July 16, 2006 Birthday Celebration e. O'Hare Update-Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 1. ZBA Docket 05-7—Direct the Attorney to prepare an Ordinance to grant a variation for an addition to the existing one story building on property located at 1845 Tonne Road(American Bioscience) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill,Feichter, Lissner, Petri, Prochno,Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Schmidt,Tromp, Roan,Knickerbocker, Walsh (6)