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MINUTES
REGULAR VILLAGE BOARD MEETING
April 12, 2016
1. CALL TO ORDER- 7:12 p.m.
Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C.
Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno
A Quorum was Present
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker,Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - DEACON LARRY SMITH, QUEEN OF THE ROSARY
3.APPROVAL OF MINUTES OF MARCH 22, 2016- Motion to approve the Minutes of
the Regular Village Board Meeting held on March 22, 2016 as submitted and
dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson reported on the following
meetings and events:
March 23, 2016 - Tollway Board Meeting- Tolls will start being collected on the Elgin-
O'Hare (I-390) on July S, 2016. An Open House is going to be held by the Tollway Board at
Village Hall on May 12, 2016 from 4:00 p.m. to 7:00 p.m. to provide information about how
the tolling is going to be conducted.
March 31, 2016 - Mayor Johnson and Village Manager Rummel attended a Citizens Fire
Academy presented by the Elk Grove Village Fire Department to representatives of Alexian
Brothers Medical Center.
April 6, 2016 - Mayor Johnson,Trustee Petri and Trustee Lissner attended the 60th
Anniversary celebration of Rupley School.
April 7, 2016 - Meeting with Brad Cole, Executive Director of the Illinois Municipal League.
The Village will be rejoining the Illinois Municipal League. The Village withdrew a few
years ago because of internal problems the Illinois Municipal League was having. They
have made some good changes and the Village will be joining again.
The Busse Dam is finished and working beautifully.
Reappointments - Mayor Johnson asked for Board approval to reappoint the following:
Mike Kontek- Fire & Police Commission
Kitty Weiner- Plan Commission
James Morrill - Plan Commission
Ted Thompson - Plan Commission
Paul Ayers - Plan Commission
Motion to approve the reappointments.
Moved by Trustee Lissner Seconded by Trustee Petri
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Pagel of 8
New appointments - Mike Brottman is stepping down from the Fire Pension Board and
Tim Sexton is going to be appointed.
Motion to appoint Tim Sexton to the Fire Pension Board.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Gary Parrin is stepping down from the Police Pension Board and Steve Schmidt is going to
be appointed.
Motion to appoint Steve Schmidt to the Police Pension Board.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Chuck Henrici is stepping down from the Plan Commission and Paul Rettberg from the
Zoning Board of Appeals is going to be appointed.
Motion to appoint Paul Rettberg to the Plan Commission.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner
NAYS: None
MOTION CARRIED
With Paul Rettberg moving to the Plan Commission,there is an opening on the Zoning
Board of Appeals.
Motion to appoint Wissam"Sam"Jameel to the Zoning Board of Appeals.
Moved by Trustee Lissner Seconded by Trustee Franke
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
MOTION CARRIED
Trustee Franke asked for Board approval to appoint Jennifer Rupert to the Youth
Commission. Jennifer will be taking the place of Christine Kelley who was recently
appointed to the Zoning Board of Appeals.
Motion to appoint Jennifer Rupert to the Youth Committee.
Moved by Trustee Franke Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Trustee Czarnik asked for Board approval to appoint Ed Hauser to the Parade Committee.
Motion to appoint Ed Hauser to the Parade Committee.
Moved by Trustee Czarnik Seconded by Trustee Petri
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Mayor Johnson thanked all of the volunteers for their dedication to the community.
Oaths of Office - Mayor Johnson administered the following Oaths of Office:
Steve Schmidt to the Police Pension Board
Police Officer Roger Hendrickson who graduated from the Police Academy on March 25,
2016. Roger was elected to be his class Vice President and was also the first Elk Grove
Village Police Officer to be voted by his peers to be presented with the George P. Graves
Award at the Academy.
Paul Rettberg to the Plan Commission.
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Trustee Feichter and Trustee Czarnik attended the Eagle Scout ceremony for Jacob Gehring
last Saturday. Jacob built a storage area for battered women and their children being
sheltered in WINGS housing.
Trustee Prochno and Trustee Czarnik attended the Eagle Scout ceremony for James
Matthew Minard on April 3, 2016. James created a butterfly garden at Alexian Village
Assisted Living for his project.
The 60th Anniversary picnic and party will be taking place on July 17, 2016. Raffle tickets
are still available for the 60th Anniversary car raffle. Castle Chevrolet has donated a 2016
Camaro for the raffle. The raffle is being facilitated by the Elk Grove Rotary Club. Proceeds
from the raffle will benefit community organizations that serve the residents of Elk Grove
Village.
The VFW is hosting a BBQ Rib Dinner on Saturday,April 16, 2016 from 5:00 p.m. to 8:30
p.m.
After thirty-four years of service to the community,the Kenneth Young Center will be
closing their Resale Shop located at 1150 S. Roselle Road in Schaumburg on June 30, 2016.
As a primarily publicly-funded organization,the Kenneth Young Center depends on the
income of state grants and programs to maintain its services. Given the circumstances of
the state,the Kenneth Young Center is doing what is necessary to ensure the longevity of its
core mission. The Kenneth Young Center needs to focus its resources back into the
programs that fuel the mission of serving the community's mentally ill and older adults.
The State is over five hundred thousand dollars behind in payments to the Kenneth Young
Center. Donations will continue to be accepted through April 30, 2016.
Trustee Petri. Mayor Johnson and Trustee Lissner attended the Rupley School 60th
Anniversary Celebration. One of the teachers wrote the 60th Anniversary song that is going
to be recorded and shown on EGTV.
Trustee Petri and Assistant Village Manager Maggie Jablonski attended the Tollway I-390
meeting. Cashless tolling will start on July 5, 2016. It is the first tollway that will be totally
electronic. Missed tolls can be paid on-line. The portion from Lake Street to I-290 will be
open on July 5, 2016 and in 2017,the portion from I-290 to Busse Road will open. There
will be a Tollway Open House at Village Hall on May 12, 2016 from 4:00 p.m. to 7:00 p.m.
The 60th Anniversary movies will be shown at the Elk Grove Cinema on the fourth Monday
of every month. Singing in the Rain will be shown on April 25, 2016. A Hard Days' Night
will be shown in May, Blazing Saddles in June, Raiders of the Lost Arc in July and Jurrasic
Park in August. All movies will begin at 7:00 p.m.,the cost is $1.00 and they will be
introduced by various movie critics, Trustees and the Mayor.
Trustee Franke stated the 60th Anniversary Oktoberfest will be held on September 23rd and
24th at Park LGK. More information will be provided as it gets closer to September.
Trustee Czarnik stated the number of badges required to get the title of Eagle Scout is 21.
Jacob Gehring earned 56 badges and James Minard earned 51 badges. They are both very
dedicated young men.
Applications for the Frank J. Czarnik Memorial Scholarships are available at Conant High
School and Elk Grove High School. There will be six one thousand dollar scholarships
awarded. Applications are due by April 22, 2016.
Trustee Lissner alerted Village Manager Rummel and staff that in a few weeks the Senior
Golf League will be starting at Fox Run Golf Links. Members of the League like to question
and comment to Trustee Lissner about the Village. Trustee Lissner advised that he will be
passing along the comments and questions to Village staff.
Mayor Johnson announced that the Village's first Microbrewery will be opening in the near
future. Mikerphone Brewery will be located on Garlisch Avenue.
Page 3 of 8
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2016 Accounts Payable Warrant in the amount of
$1,368,928.59.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 12, 2016 Accounts
Payable Warrant in the amount of$442,645.19.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to award a contract to SHI International of Somerset,NJ for the purchase of
Cisco equipment upgrades in the amount of$20,699.
b. Authorization to award a professional services contract to TruePoint Solutions of Loomis,
CA for programming and implementation of electronic document review capability for
Accela Land Management software, in an amount not to exceed $24,900 from the General
Fund.
c. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Green-Up of Plainfield, IL for the Village Green Splash Pad Synthetic
Turf Replacement project in the amount of$31,670 from the Grove Mall Redevelopment
Fund.
d. Authorization to award a contract with Powell Tree Care, Inc. of Elk Grove Village, IL for
the Parkway Tree Maintenance Program contract in the amount of$101,000 from the
Public Works General Fund.
e. Authorization of a request to renew a professional service contract with Brancato
Landscaping, Inc. of Elk Grove Village, IL for the annual Parkway Turf Restoration-
Hydroseeding contract in the amount of$125,860 from the Water and Sewer, Recycling,
and Public Works General Funds.
f. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Martam Construction, Inc., of Elgin, IL for the Gateway Signs 2016 -
Business Park Phase I and Residential Phase II project in the amount of$416,856 from the
Capital Project and BLF Funds.
g. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Prime Construction, Inc. of Hampshire, IL for the 2016 Residential
Drainage Improvements project in the amount of$222,239 from the Capital Projects Fund.
h. Authorization of the following:
• to adopt Resolution No. 10-16 entitled, "A RESOLUTION APPROPRIATING
FUNDS IN THE AMOUNT OF $606,223.00 FOR THE CONSTRUCTION AND
CONSTRUCTION ENGINEERING LOCAL MATCH AND AUTHORIZING
THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT
FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION"
• to award a professional service contract to Civiltech Engineering of Itasca, IL for
the construction engineering services for the resurfacing project on Biesterfield
Road and Oakton Street in the amount of$189,115 from the Capital Project and
BLF Funds.
i. Authorization for the Village Manager to execute contracts renewing the Village's
health insurance programs as of May 1, 2016:
Page 4 of 8
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $912.28
Employee Plus One Dependent $1,760.52
Employee Plus Two Dependents $2,152.28
Medicare Supplement Rates
One Person $595.70
Two Persons $1,191.40
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$69.65 per participant,per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $733.20
Employee Plus One Dependent $1,415.30
Employee Plus Two Dependents $1,729.41
Medicare Supplement Rates
One Person $479.37
Two Persons $958.74
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$69.65 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $677.60
Employee Plus One Dependent $1,308.08
Employee Plus Two Dependents $2,005.11
Medicare Supplement Rates
One Person $546.72
Two Persons $1,093.44
• To execute a contract with The Hartford/Express Scripts/Benistar Fully-Insured
Program to provide base plan Retirement medical benefits at the following monthly
rates by age banded:
Age Banded: Individual Monthly Premium Total
65-69 $456.29
70-74 $479.58
75-79 $508.96
80-84 $535.96
85+ $548.19
Age Bracket: Two Individuals Monthly Premium Total
65-69 $912.58
70-74 $959.16
75-79 $1,017.92
80-84 $1,071.92
85+ $1,096.38
*Assumes retiree and spouse in same age banded
Page 5 of 8
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at
the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $33.92
Employee Plus One Dependent $63.04
Employee Plus Two Dependents $94.89
• To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart(formerly American Administrative
Group) to administer the Village's Self-Insured Dental Plan at a cost not to exceed
$5.50 per participant, and an additional $1.25 per participant for network access per
month, for Dental Claims at $25,186 annually;
• To enter into a new contract with Optum to provide Specific Stop Loss Re-
Insurance at $120.96 per employee per month for an annualized stop loss cost of
$426,747 at a stop loss level of$125K;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant, per month, adding $1.25 for a debit card;
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per
participant, per month;
• To renew the VSP Vision plan at the same rates as last year:
Participation Level Monthly Premium Total
Employee Only $8.50
Employee Plus One Dependent $18.18
Employee Plus Two Dependents $18.18
Mayor Johnson asked if there were any questions or comments about the Consent Agenda.
There were none.
Motion to approve Consent Agenda items"a through i."
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA- No items on the Regular Agenda.
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report
9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner-The JPZ
Committee met this afternoon to discuss a petition submitted by Atlas Toyota Material
Handling for a resubdivision of property at 1815 Landmeier Road and 1850 Touhy Avenue.
The purpose of the subdivision is to consolidate ten lots into one lot. The property will
house corporate offices as well as the sale and resale operations of material handling and
industrial equipment. The plans were reviewed by Village staff and the JPZ Committee.
The JPZ Committee unanimously recommends it be brought to the full Village Board and be
added to the next Agenda. The item will be put on the next Agenda under the Judiciary,
Planning and Zoning Committee.
10. PERSONNEL COMMITTEE - Trustee Franke - No Report
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11. RECYCLING&WASTE COMMITTEE -Trustee Feichter- Expired and unwanted
prescription drugs can be turned into Village Hall for proper disposal. Drugs are placed
into a barrel within the Fire Department Administration Offices and then incinerated when
the barrel is full. Names can either remain on the bottles or can be scratched off.
There is going to be a recycling event on April 23, 2016 in Schaumburg at 524 Schaumburg
Road. Elk Grove Village will be hosting an electronic recycling and document destruction
event sometime in June.
12. INFORMATION COMMITTEE -Trustee Prochno - No Report
13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri -AT&T should be ready to
televise EGTV by the end of May.
14. BUSINESS LEADER FORUMS- Trustees Lissner/Petri -The Busse Road Beautification
Project is moving along.
15.YOUTH COMMITTEE-Trustee Franke -There are three weeks left to turn in
scholarship applications. Three one thousand dollar scholarships are available.
Applications are due by May 6, 2016.
16. PARADE COMMITTEE -Trustee Czarnik- The 60th Anniversary Parade is taking place
on Saturday,June18, 2016 at 5:00 p.m. The parade theme is "Celebrating Yesterday, Today
and Tomorrow." There are six couples who will be celebrating their 60th Anniversaries by
participating as Grand Marshals. The third couple to be announced is Bert and Nancy
Clarbour. They were married on June 23, 1956 and moved into their first home on
Dogwood Trail in 1960. They lived there for twenty-three years then moved to Versailles
Circle, and then to their third home on Lakeview Circle where they now reside. The next
meeting of the Parade Committee is Monday, May 2, 2016 at 5:30 p.m.
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik-There were thirty-five donors
at the blood drive held on Saturday,April 9, 2016.
Community Services and Elk Grove High School are sponsoring a spring cleanup event on
Thursday, April 21, 2016. This service is being offered to seniors and persons with disabilities
that are unable to do the work themselves. Services offered will be flower bed cleanup, bush
trimming, general yard cleanup and window washing of first floor windows. The services are
provided by high school students at no charge. Anyone interested should contact Linda Blair at
Community Services.
A Community Paint-a-Thon is an area wide program that paints the exterior of homes for senior
or persons that are unable to do the work themselves. There is a financial qualification and
application process. Paint is provided by Valspar Paint and the work is done by groups of
volunteers on a paint day in mid-September. Applications are due no later than June 15, 2016.
Further information is available by contacting Linda Blair at Community Services.
The Elk Grove Interfaith Council is once again sponsoring the Walk for Your Neighbor program
beginning on Memorial Day and running through Labor Day. The intent of the program is to
raise funds for the Elk Grove Housing Fund, which provides emergency assistance to residents.
The walk consists of a commitment by individuals or groups to get out and move. The walker
can pledge an amount for themselves or solicit donations from others. Further information will
be available in the Village Newsletter or contact Community Services.
18. LIQUOR COMMISSION - Mayor Johnson - No Report
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson -The next special event is the
Memorial Day Celebration on Monday, May 30, 2016.
20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson-The first
concert will be held on July 4th featuring Peter Cetera,July 12th will feature LeAnn Rimes,
July 171h will feature Foreigner and July 26th will feature Michael McDonald. The
Buckinghams will perform at this years' Tree Lighting Ceremony.
21.AIRPORT UPDATE-We are waiting for more information from JDA. A meeting will be
held with ONCC the first week of May to adopt a Fly Quiet Program for the summer to test
different flight paths.
22. PLAN COMMISSION - Village Manager Rummel - No Report
Page 7 of 8
23. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
24. REPORT FROM VILLAGE MANAGER- No Report
25. REPORT FROM VILLAGE CLERK- No Report
26.UNFINISHED BUSINESS- No items of Unfinished Business.
27. NEW BUSINESS- No items of New Business.
28. PUBLIC COMMENT- 8:11 p.m. - No public comment.
29.ADJOURNMENT- Motion to adjourn the Village Board meeting at 8:12 p.m.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B. Johnson
Page 8 of 8