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MINUTES
REGULAR VILLAGE BOARD MEETING
April 26, 2016
1. CALL TO ORDER- 7:28 p.m.
Present: Mayor Craig B.Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C.
Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno
A Quorum was Present
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker,Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - Reverend Fumio Ishizaka - Shinnyo-en USA Temple
3.APPROVAL OF MINUTES OF APRIL 12, 2016 - Motion to approve the Minutes of the
Regular Village Board Meeting held on April 12, 2016 as submitted and dispense
with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno
NAYS: None
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson reported about the
following meetings and events:
April 21, 2016 -A customer service planning meeting with the Tollway.The tollway is
planning on planting fifty-eight thousand trees along existing tollways and will continue to
plant another one thousand trees per year. The land along the tollways are maintained by
both the tollway and municipalities bordering the tollways depending on the location.
April 25, 2016 - Mayor Johnson visited CSM Fastener in the Business Park. CSM produces
thirty million screws per month. They have seventy-five employees and have been located
in Elk Grove Village for ten years. They have a forty-eight thousand square foot building
and they just purchased another sixty thousand square foot building just down the street.
The two buildings will be used for production and storage.
April 26, 2016 - Mayor Johnson delivered the State of the Village address at the Sheila Ray
Senior Center.
Oath of Office- Mayor Johnson introduced and administered the Oath of Office to Wissam
Jameel, newest member of the Zoning Board of Appeals.
Trustee Lissner had the privilege of introducing film critic Erik Childress at Elk Grove
Cinema last night for the viewing of Singing in the Rain. The movie was very well attended.
Trustee Lissner reported that a gentleman in his golf league told him how pleased he was
with the service he received from Village Clerk Judy Keegan and Assistant Village Manager
Maggie Jablonski. Trustee Lissner thanked Village Manager Rummel also, for instilling the
philosophy and culture within Village employees to offer residents and businesses
excellent and friendly service.
Trustee Feichter attended the Day of Service at the Shinnyo-en Temple on Sunday. Several
organizations were in attendance, including the Kenneth Young Center, the Buddy
Foundation and the Heart of A Marine Foundation. The attendees broke into small groups
to work on projects for seniors, pets,veterans, etc. Trustee Feichter worked on decorating
gift bags for senior citizens. Trustee Feichter and Trustee Czarnik also attended the
viewing of Singing in the Rain.
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Trustee Czarnik stated she attended the viewing of Singing in the Rain and stayed after the
movie to listen to the questions and comments fielded by film critic, Erik Childress. There
was a full house in attendance and everyone had lots of fun. The next movie to be shown is
A Hard Day's Night on May 23, 2016.
Applications have been turned in for the Frank J. Czarnik Memorial Scholarships. There
will be six one thousand dollar scholarships awarded. Recipients will be announced at the
end of May.
Trustee Franke stated the 60th Anniversary Oktoberfest will be held on September 23 and
September 24, 2016. Updates will be given in the future.
Trustee Petri announced the 60th Anniversary movie series will take place on the fourth
Monday of every month through August. Admission is one dollar. The first movie shown
was Singing in the Rain,the next movie is A Hard Day's Night, followed by Blazing Saddles,
Raiders of the Lost Arc and Jurassic Park. Trustee Petri reminded everyone to buy raffle
tickets for the 2016 Camaro being raffled.
Trustee Prochno reported the 2016 Camaro being raffled was donated by Castle Chevrolet.
All the proceeds from the raffle will be donated to organizations that serve the Elk Grove
community.
Trustee Prochno and Trustee Czarnik are chairing the 60th Anniversary picnic. The picnic
is taking place on Sunday,July 17, 2016. The theme is "Play, Picnic&Party" and it is being
held in conjunction with the Park District and the Library. The Park District is celebrating
fifty years in the community. The day of the picnic the Park District will be hosting fifty
different events. The Village will be hosting old time picnic events and games and the Hat
Guys will be performing on the Village Green. The Foreigner concert will take place that
evening at Park LGK.
The annual Memorial Day Celebration will be taking place on Monday, May 30, 2016 at
10:45 a.m. indoors at the Park District Pavilion.
The Elk Grove Farmer's Market will begin on Saturday,June 4, 2016. The Market will take
place every Saturday morning from 7:30 a.m. to 1:00 p.m. through October.
Mayor Johnson stated the Village is doing extremely well, it is financially strong and
revenues are still exceeding expenditures. The vacancy rate in the Business Park is now
below five percent.
5.ACCOUNTS PAYABLE WARRANT- Motion to authorize payment of invoices as
shown on the April 26,2016 Accounts Payable Warrant in the amount of
$1,200,841.92.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6.CONSENT AGENDA
a. Approve a request from the Rotary Club of Elk Grove Village for the following:
• to authorize a$15,000 contribution to the 2016 RotaryFest event that takes place
from June 15, 2016 to June 19, 2016;
• to authorize the Rotary Club to host a fireworks display on Saturday, June 18,
2016;
• to waive the fee for a temporary Class A liquor license ($2,900), a carnival license
fee ($500), and a food caterer's license fee ($100) for a total amount of$3,500;
and
• to waive the permit fee for the use of a fire hydrant for non-firefighting purposes in
the amount of$75.
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b. Authorization of a request to hold a Public Hearing before the Plan Commission to
consider the petition submitted by Ali Yuri Wali Allah Islamic Center, Inc. for a Special
Use at 1550 Higgins Road.
c. Authorization of a request to award a purchase through Suburban Purchasing Cooperative
bid pricing to Currie Motors of Frankfort, IL for the purchase of one Ford Transit Connect
in the amount of$21,525 from the Water& Sewer Fund.
d. Authorization of a request to award a purchase through the Suburban Purchasing
Cooperative bid pricing to Bredemann Ford of Glenview, IL for the purchase of two
(2) Ford Taurus Sedans in the amount of$37,943.
e. Authorization to award a professional services contract with Victorin/Heartland Business
Systems of Lisle, IL in the amount of$45,515 for the purchase of Hewlett Packard
desktop and laptop computers and computer monitors contained in the Village's FY 2017
budget.
f. Authorization to award a professional services contract to Joseph Song of Palatine, IL for
PC technical support services for the period from May 1, 2016 through April 30, 2017 in
an amount not to exceed $46,592.
g. Authorization to award a professional services contract to Peters &Associates of Oak
Brook Terrace, IL for advanced technical support of the Village's computer networks for
the period from May 1, 2016 through April 30, 2017 in an amount not to exceed $49,950.
h. Authorization of a request to award a construction contract to Ram Fire Protection, Inc.,
Addison, IL for the installation of an automatic fire sprinkler system at Fire Station#9
(Greenleaf) in an amount not to exceed $51,000 from the Capital Projects Fund.
i. Authorization of a request to renew a professional service contract with Temple Display,
LTD of Oswego, IL for the annual Holiday Lighting for Village Sites contract in the
amount of$54,624.60 from the General Fund.
j. Authorization to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in an amount
not to exceed $92,000.
k. Authorization to award a professional service contract to Red Caffeine Inc. of Lombard,
IL to continue the implementation of the Beyond Business Friendly economic
development branding and marketing plan in total contract amount not to exceed $150,612
through the BLF Fund.
1. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for Cured in
Place Pipe Sanitary Sewer Rehabilitation Business Park Basins 13, 14, 16, 17 in the
amount of$3,048,090 from the Water/Sewer Fund.
in. Authorization of the following for fiscal year 2016-17:
• to award a professional services contract to Gallagher Bassett for the
administration of the Village's Self Insured Liability Plan in an amount not to
exceed $42,428; and
• to approve the Liability Insurance Premiums for fiscal year 2016-17 submitted by
Arthur J. Gallagher Risk Management Services, Inc. at a premium level as
determined for the following coverage:
General Liability Package (Liability, Auto, Building/Contents,
EMT/Paramedic,Nurse, Police Professional, Public Officials, Boiler& $141,633
Machinery
Property $ 94,210
Work Comp Excess $ 83,501
Fed Flood $ 10,000
Underground Storage Tank $ 9,547
Crime, Money & Security $ 4,126
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Fiduciary $ 11,166
Cyber Liability $ 29,536
Administration/Brokerage Service Fee $90,846
HELP $138,000
Total $612,565
n. Adopt Resolution No. 11-16 entitled, "A RESOLUTION ADOPTING THE FISCAL YEAR
2016-17 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS"
o. Authorization of the following items for Fiscal Year 2016-17:
• To authorize a 2% market adjustment to non-union step and specific rate plan
positions;
• To authorize a 2% market adjustment to the merit pay plan positions;
• To continue the additional open merit pay eligibility features of 0% to 2%
merit based adjustment for open merit employees and 0% to 2% general
wage adjustment;
• To adopt Ordinance No. 3450 entitled, "AN ORDINANCE AMENDING THE
HOURLY RATE FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER,
HEALTH CODE ENFORCEMENT OFFICER, FIRE INSPECTOR,AND WATER
METER READER; TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND
SUMMER SEASONAL EMPLOYEES; AND SCHOOL CROSSING GUARDS OF THE
VILLAGE OF ELK GROVE VILLAGE"
• To adopt Ordinance No. 3451 entitled, "AN ORDINANCE AMENDING THE
POSITION CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION
PLANS:AND SALARY RANGE FOR, MERIT PAY PLAN POSITIONS, STEP PAY
PLAN POSITIONS,AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE
CODE OF THE VILLAGE OF ELK GROVE VILLAGE"
p. Adopt Ordinance No. 3452 entitled, "AN ORDINANCE AMENDING SECTION 8-4-3-5
A. ELECTRONIC SIGNS: GENERAL REQUIREMENTS OF THE VILLAGE CODE"
Mayor Johnson asked if there were any questions or comments about the Consent Agenda.
There were none.
Motion to approve Consent Agenda items"a through p."
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA- No items on the Regular Agenda
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri -There are a number of
projects taking place throughout the Village. The largest project being the Arthur Avenue
Culvert Improvements. Arthur Avenue is closed at Busse Road. Improvements are still
being made on the Busse Road median. The watering system is installed and plantings will
start to go in.
9.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner-A report was
given at the last Village Board meeting about the resubdivision of the property at 1815
Landmeier Road and 1850 Touhy Avenue. Minutes from the JPZ meeting held on April 12,
2016 were distributed to the Village Board for review. Trustee Lissner asked if there were
any questions. There were none.
Motion to approve the next appropriate Resolution Number (Resolution 12-16) for
the resubdivision of the property at 1815 Landmeier Road and 1850 Touhy Avenue.
Moved by Trustee Lissner Seconded by Trustee Petri
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
10. PERSONNEL COMMITTEE -Trustee Franke - No Report
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11. PARADE COMMITTEE - Trustee Czarnik-The 60th Anniversary Parade is taking place
on Saturday,June 18, 2016 at 5:00 p.m. The parade theme is "Celebrating Yesterday,Today
and Tomorrow." There are six couples who will be celebrating their 60th Anniversaries by
participating as Grand Marshals. The fourth couple to be announced is Fred and Pauline
Kugas. They were married on June 16, 1956. They have resided in the Village for fifty-four
years. Their first home was on Victoria for thirty years,then on Virginia for eight years and
then Dauphine where they currently reside. They have a daughter who lives in Elk Grove
and a son in St. Charles. The next Parade Committee meeting is Monday, May 2, 2016 at
5:30 p.m.
12. INFORMATION COMMITTEE-Trustee Prochno -The Village is offering a voluntary
parkway tree watering program to residents who had a parkway tree planted in 2015. The
program provides a twenty-five-dollar credit on your water bill in exchange for assisting
the Public Works Department by watering your parkway tree. Public Works crews will
place a tree bag on the tree and then residents are required to add water to the tree bag
twice per week for the months of May through September. This is roughly the equivalent of
40 gallons of water per week.
The annual Salt Creek Cleanup will take place on Saturday,June 4, 2016 from 9:00 a.m. to
noon. Volunteers should meet at the Elk Grove High School parking lot.
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri -Trustee Lissner reported
that at the last Village Board meeting he and Trustee Petri received credit for getting AT&T
U-verse to start broadcasting EGTV.Trustee Lissner advised that Trustee Franke also
pushed to get EGTV broadcast on AT&T and should also be acknowledged. EGTV should be
available on AT&T U-verse by the end of May.
14. BUSINESS LEADER FORUMS-Trustees Lissner/Petri - Several railroad crossings are
going to be worked on this year. Crossings will be repaired on Greenleaf and also on Estes.
There was a meeting on Friday at the Holiday Inn with several business leaders.There was
some great discussion and several good points were brought up. The businesses are
always very complimentary of the services they receive from the Village.
15.YOUTH COMMITTEE -Trustee Franke- Scholarship applications are due by May 6,
2016. Three one thousand dollar scholarships will be awarded. Recipients of the
scholarships will be announced by the end of May.
16. RECYCLING&WASTE COMMITTEE -Trustee Feichter- The Village will be hosting an
electronic recycling and document destruction event at the Oakton Street Fire Station on
June 4, 2016 from 9:00 a.m. to noon.
Trustee Prochno asked how to dispose of old paint. Trustee Feichter advised it cannot be
put directly in the garbage. Paint needs to be dried up before it can be disposed of. The lid
can be removed and the paint can dry naturally, but that takes a very long time. There are
products sold at the store, or kitty litter can be added to the paint to harden it up, and then
it can be disposed of in the garbage.
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik-A Community Paint-a-Thon is an
area wide program that paints the exterior of homes for senior or persons that are unable to do
the work themselves. There is a financial qualification and application process. Paint is
provided by Valspar Paint and the work is done by groups of volunteers on a paint day in mid-
September. Applications are due no later than June 15, 2016. Further information is available
by contacting Linda Blair at Community Services.
The Elk Grove Interfaith Council is once again sponsoring the Walk for Your Neighbor program
beginning on Memorial Day and running through Labor Day. The intent of the program is to
raise funds for the Elk Grove Housing Fund, which provides emergency assistance to residents.
The walk consists of a commitment by individuals or groups to get out and move. The walker
can pledge an amount for themselves or solicit donations from others. Further information will
be available in the Village Newsletter or contact Community Services.
18. LIQUOR COMMISSION - Mayor Johnson - No Report
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the
Memorial Day Ceremony on May 30, 2016.
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20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson -The first
concert will be held on July 4th featuring Peter Cetera,July 12th will feature LeAnn Rimes,
July 17th will feature Foreigner and July 26th will feature Michael McDonald.
21.AIRPORT UPDATE-There is a Suburban O'Hare Commission (SOC) meeting
tomorrow morning to discuss flight rotation for the Fly Quiet Program.
22. PLAN COMMISSION -Village Manager Rummel - No Report
23. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
24. REPORT FROM VILLAGE MANAGER- No Report
25. REPORT FROM VILLAGE CLERK- No Report
26. UNFINISHED BUSINESS- No items of Unfinished Business.
27. NEW BUSINESS - No items of New Business.
28. PUBLIC COMMENT- 8:12 p.m. - No Public Comment
29.ADJOURNMENT- Motion to adjourn the Village Board Meeting at 8:13 p.m.
Moved by Trustee Feichter Seconded by Trustee Czarnik
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Judith M Keegan Village Clerk
Mayor Craig B.Johnson
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