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HomeMy WebLinkAboutVILLAGE BOARD - 07/19/2016 - VILLAGE BOARD MINUTES �v�GgpV E VIL�9Gy a � TION AL co, MINUTES REGULAR VILLAGE BOARD MEETING July 19, 2016 1. CALL TO ORDER- 7:04 p.m. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker,Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Manuel Borg, St. Nicholas Episcopal Church 3.APPROVAL OF MINUTES OF JUNE 21, 2016 - Motion to approve the Minutes of the Regular Village Board Meeting held on June 21, 2016 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno NAYS: None MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson attended a ground- breaking ceremony for MC Machinery at Northwest Point on June 30, 2016. MC Machinery is constructing a 200,000 square foot building to house their national headquarters in Elk Grove Village. The Mid-Summer Classics Concert Series began on July 4, 2016. The concert featured Peter Cetera with fireworks immediately following. The concert and fireworks took place at the newly named Rotary Green Park. The second concert featuring LeAnn Rimes was held on July 12, 2016 at Town Center. Foreigner performed at Rotary Green Park for the Village's 60th Anniversary on July 17, 2016. The fourth concert featuring Michael McDonald, former member of the Doobie Brothers,will be held on July 26, 2016 at Town Center. The final stage of the Car Raffle was held on the Anniversary at Rotary Green Park. The six finalists selected on July 4, 2016 were all Elk Grove Village residents. Dean Jalovec was the winner. The raffle raised almost forty thousand dollars,which will be donated to local charities. Thank you to Castle Chevrolet for donating the 2016 Chevy Camaro. Prior to tonight's Village Board meeting, Ed Hauser was honored with a plaque on the Wall of Recognition in appreciation of his volunteer services to the Village. Ed has been volunteering since 1963. Ed served as one of the first Park Commissioners. He was a Village Trustee for 10 years. He served on the Board of Health, Zoning Board of Appeals and the Plan Commission. Ed volunteered his services to the Village for over 53 years. The Property Tax bills that everyone received recently do not include recent reassessments. The Village encourages you to appeal your assessment if you think that your property taxes are too high. The assessment will not affect property taxes until next year. The new combined property tax rate shows that Elk Grove Village still has the lowest combined property tax rate in northwest Cook County. In light of recent events taking place around the country, Mayor Johnson gave recognition and thanks to the Police Department. The Mayor and Village Board are very proud of the Police and Fire Departments,the Public Works Department and all Village staff. They work very hard to ensure everyone's safety and to provide high quality services to the Village. Page 1 of 6 Mayor Johnson addressed items recently appearing on social media. People are posting incorrect information on social media. Mayor Johnson would like to see social media used for helpful and positive reasons rather than to spread rumors. Mayor Johnson asked that people please ensure that information is true and correct before posting it on the internet. Mayor Johnson stated information will start being posted on the Village website to set the record straight about anything that is incorrectly stated about the Village or its employees on social media. If anyone has questions or concerns about anything, the Mayor asked that they contact him or a Village Trustee directly. We are here for the community and don't want anyone to be hurt because of false information that is posted on the internet. Oaths of Office - Mayor Johnson administered the Oath of Office to Firefighter/Paramedic Nicholas Iozzi. Trustee Franke announced that Oktoberfest is set for Friday, September 23, and Saturday, September 24, 2016. The event is still being fine-tuned and further information will be provided in the near future. Trustee Lissner reported that Judge Iosco asked him to thank the Board and let them know how much he enjoys the summer concerts. Trustee Petri stated the 601h Anniversary picnic was held last Sunday,July 17, 2016 and a special thank you goes out to Trustees Prochno and Czarnik for all their work in planning the event. Also, Diane Malinowski and Maggie Jablonski need to be recognized for all their efforts in coordinating a successful event. Trustee Czarnik noted that the "Picnic, Play& Party" on Sunday went really well. A special thanks to Brian Southey for all his help with organizing this event and making sure that everyone was where they needed to be during the event. The games were well attended, the children had a great time, the food was good and thankfully the rain stayed away. Trustee Prochno added that the Park District also celebrated their 50th Anniversary the same day and organized 50 free events for families to enjoy from zip lining to bubble soccer to a dunk tank. It was a great afternoon. The Hat Guys performed,Touch-A Truck event took place and food was offered at family friendly pricing. Trustee Prochno thanked the Public Works crews for assisting with all of the details. The library also participated by providing an ice cream social and offered many crafts and activities for everyone to participate in. It was truly a wonderful day. Trustee Feichter announced that Saturday, July 23, 2016 is the 5th Annual Bicycle Ride with the Mayor that is open to the entire family. It is a non-competitive event that starts at the Museum with registration at 10:00 a.m. and a nice leisurely ride through the community. As part of the 60th Anniversary celebration, classic movies have been shown at the Elk Grove Theatre. The next movie to be shown is Raiders of the Lost Ark on Monday, July 25, 2016. Tickets are one dollar. Get your tickets early because all of the movies have been selling out quickly. Trustee Prochno stated that the Kenneth Young Center will be hosting their 29th Annual Golf Outing on Wednesday,August 3, 2016 at the Bloomingdale Country Club. The Elk Grove Farmers Market is still taking place every Saturday morning from 7:30 a.m. to 1:00 p.m. in the Town Center parking lot at Village Hall. Page 2 of 6 5.ACCOUNTS PAYABLE WARRANT- Motion to authorize payment of invoices as shown on the June 30, 2016 Accounts Payable Warrant in the amount of $3,709,236.25. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the July 19, 2016 Accounts Payable Warrant in the amount of$3,325,835.16. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Elk Grove Public Library, 1001 Wellington Avenue,to waive engineering permit fees in the amount of$750 for parking lot maintenance. b. Authorization of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal Year 2017 in the amount of$1,249.73. c. Authorization to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Old Dominion Brush Company, Inc. of Richmond, VA for the purchase of one (1) Leaf Vacuum Collector with accessories in the amount of$41,210.48 from the Capital Replacement Fund. d. Authorization to award a professional service contract with Teska Associates, Inc. of Evanston, IL to provide professional and technical assistance in connection with the Zoning Code Update in an amount not to exceed $75,000 from the BLF Fund. e. Authorization to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to McCann Industries, Inc. of Bolingbrook, IL for the purchase of one (1) Case 590 Backhoe Loader with accessories in the amount of $128,141.30 from the Water and Sewer Fund. f. Authorization to award a purchase contract through the Suburban Purchasing Cooperative to Currie Motors of Frankfort, IL for the purchase of four(4) Ford F250 Pickup Trucks with plow in the amount of$134,140. g. Authorization to award a sole source contract to Cellebrite Inc. of Parsippany,NJ for the purchase of a Universal Forensic Extraction Device (UFED) in the amount of$33,000 from the General Fund. h. Concur with prior authorization and correct the professional service contract awarded to Johnny Rockets Fireworks Display Corporation on April 26, 2016 to design and produce fireworks displays to reflect the corrected contract amount not to exceed $112,000. i. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase I and Phase II Engineering Services for the rehabilitation and modification of the JFK Bridge in the amount of$129,373.80 from the Capital Projects Fund. j. Authorization of the following items related to the closing of the Fiscal Year 2016 Budget and amend the adopted Fiscal Year 2017 Budget: Amend the Fiscal Year 2017 Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal Year 2016 Budget for a total amount of$30,030,985. k. Adopt Ordinance No. 3456 entitled, "AN ORDINANCE AMENDING TITLE 7, CHAPTER 2 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE AS IT PERTAINS TO WATER CONSERVATION"; and Adopt Ordinance No. 3457 entitled, "AN ORDINANCE AMENDING TITLE 8, CHAPTER 3-1 BY ADDING THERETO SECTION 3D-1: CA TO THE BUILDING ACTIVITY CODE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE." Page 3 of 6 1. Adopt Ordinance No. 3458 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALI YUN WALI ALLAH ISLAMIC CENTER, INC. TO PERMIT A RELIGIOUS INSTITUTION ON THE PROPERTY LOCATED AT 1550 HIGGINS ROAD IN ELK GROVE VILLAGE, ILLINOIS." m. Adopt Resolution No. 22-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 860 BONNIE LANE, ELK GROVE VILLAGE, ILLINOIS." n. Adopt Resolution No. 23-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REIMBURSEMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CREATIVE WERKS, LLC." o. Adopt Resolution No. 24-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1901 GREENLEAF AVENUE, ELK GROVE VILLAGE, ILLINOIS." p. Authorization of a request to grant a variation from the Municipal Code, Section 8-1213-1- 1D, Easements, to permit the construction of a shed which will encroach three feet (3') into the seven and one-half foot (7.5')public utility easement at 1315 Wood Trail. Mayor Johnson stated Item 6n. on the Consent Agenda is for a TIF Agreement with Creative Werks. The owner Steve Schroeder is in the audience tonight. Creative Werks is moving their corporate offices from Bensenville to 1460 Brummel. The facility is approximately 250,000 square feet. The move will bring 300 employees to Elk Grove and will create an additional 300 jobs in the future. Mayor Johnson welcomed Mr. Schroeder and Creative Werks to the Village. Mayor Johnson asked if there were any questions or comments about the Consent Agenda. Trustee Petri stated that Item k. pertains to new state mandated watering restrictions. Motion to approve Consent Agenda items"a through p." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. PLAN COMMISSION -Village Manager Rummel - No Report. 9. ZONING BOARD OF APPEALS -Village Manager Rummel - ZBA Docket 16-2 pertains to a unanimous recommendation from the Zoning Board of Appeals to replace an existing six- foot fence with a five-foot fence at 622 Dupont Court. The petitioner was present in the audience. It was confirmed that the fence will be 5 feet high and located in the same location as the previous one. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Petri Seconded by Trustee Feichter AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the fence will be formally approved at the August 16, 2016 Village Board meeting. The Petitioner does not need to be present and can start work immediately as long as all permits are in order with Community Development. ZBA Docket 16-4 pertains to a unanimous recommendation from the Zoning Board of Appeals to replace the existing five-foot fence at 994 Wisconsin Avenue. The yard has a pool and a fence is required. The petitioner was present in the audience. Trustee Petri Page 4 of 6 asked if the tall ornamental grass would be removed. It was determined that the Zoning Board of Appeals did not require the petitioner to remove the tall grass and petitioner can leave the tall grass if they desire to do so. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the fence will be formally approved at the August 16, 2016 Village Board meeting. The Petitioner does not need to be present and can start work immediately as long as the permits are all in order with Community Development. ZBA Docket 16-3 pertains to a unanimous recommendation from the Zoning Board of Appeals to install a four-foot picket fence with two inch gaps for line of sight purposes at 398 Brighton. The petitioner was present in the audience. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Mayor Johnson advised the Petitioner that the fence will be formally approved at the August 16, 2016 Village Board meeting. The Petitioner does not need to be present and can start work immediately as long as all permits are in order with Community Development. 10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik-There will be a community blood drive on Saturday,August 13, 2016 from 8:00 a.m.to 12:00 p.m. in the lower level of the Charles Zettek Municipal Complex. With the heat indexes rising, please go to the library or Village Hall for relief if it is needed. 11. RECYCLING&WASTE COMMITTEE -Trustee Feichter- No report 12.YOUTH COMMITTEE -Trustee Franke -The first Splash Party was held on July 8, 2016. One hundred thirty teens participated. The next Splash Party is on August 12, 2016 at Rainbow Falls from 8:00 p.m. to 10:00 p.m. The Splash parties are free and anyone in Jr. High or High School is welcome to attend. 13. BUSINESS LEADER FORUMS -Trustees Lissner/Petri - The BLF met on June 28, 2016. On June 29, 2016 Trustee Petri,Trustee Lissner and Josh Grodzin visited Basic Enterprises and on July 6, 2016 they met with Savage Brothers. Savage Brothers has been in business since 1855. Both meetings were very interesting. The railroad crossing at the Touhy/Estes intersection is being worked on now. The crossing on Lunt is the final one that needs repairs. All the other railroad crossings have been finished. A Business Leaders Forum meeting is scheduled for July 27, 2016. 14. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri -AT&T is now airing EGTV and the problems have been resolved. 15. INFORMATION COMMITTEE - Trustee Prochno -Ambulance service for Village residents is free. There are no out of pocket expenses for ambulance services. The Village does invoice the insurance companies and a copy of the invoice is mailed to the resident for their reference. The Village will never invoice the resident directly for ambulance service. 16. PARADE COMMITTEE -Trustee Czarnik- Planning has started for the 2017 Hometown Parade. The next meeting of the Parade Committee will be on Monday, September 12, 2016 at 5:30 p.m. in the lower level of the Municipal Complex. 17. PERSONNEL COMMITTEE -Trustee Franke - No Report 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report Page 5 of 6 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - The Busse Road median is almost complete. There was a misconception recently written in a Letter to the Editor of the Daily Herald. The letter stated the Village has been replacing brick crosswalks every two years. The Village is currently working on the crosswalks between Rohlwing Road and Meacham Road and the last time those were done was eleven years ago,which is compatible in time with the roads being resurfaced. 20.AIRPORT UPDATE- The Fly Quiet Runway Rotation Plan started on July 6, 2016. Please go on the website and give them your feedback. Input is needed to determine if the program is working. The Village website can direct you to the survey link and the Chicago Department of Aviation will listen to your comments. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- The last concert will be on Tuesday, July 26, 2016 featuring Michael McDonald at Town Center. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is Oktoberfest on September 23, 2016 and September 24, 2016 at the new Rotary Green Park. 23. LIQUOR COMMISSION - Mayor Johnson- No Report 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS - No Unfinished Business 27. NEW BUSINESS - No items of New Business Trustee Feichter congratulated Tom Robb of the Elk Grove Journal for winning 1St place for a journalistic award from the State of Illinois in Springfield, Illinois and the Elk Grove Business Journal also was awarded 3rd place at the awards ceremony. 28. PUBLIC COMMENT- 8:13 p.m. - No Public Comment 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:13 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B.Johnson Page 6 of 6