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HomeMy WebLinkAboutVILLAGE BOARD - 08/16/2016 - Village Board Minutes G�OYE Vjll ,414x�FPTIorat.co MINUTES REGULAR VILLAGE BOARD MEETING August 16, 2016 1. CALL TO ORDER- 7:15 p.m. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker,Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION -ASSOCIATE PASTOR LINDA THURSTON, CHRISTUS VICTOR CHURCH 3.APPROVAL OF MINUTES OF JULY 19, 2016- Motion to approve the Minutes of the Regular Village Board Meeting held on July 19, 2016 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno NAYS: None MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson attended the following meetings and events: July 21 - Rotary Club luncheon. Mayor Johnson thanked the Rotary Club for facilitating the 601h Anniversary car raffle. The park by the high school has been named "Rotary Green." July 23 - Bike with the Mayor. July 26 - The last concert in the summer series, featuring Michael McDonald. July 28 - Tollway Board meeting. I-390 (Elgin-O'Hare) is now charging tolls. I-90 will be completed by the end of December. The Elmhurst Road interchange will open by the end of December. August 9 - Met with Comcast to discuss services and reliability to Village residents. August 16 - Met with ComEd to discuss services to the Business Park. The Business Park is ninety-five percent full and the Village wants to make sure there is enough power and substations to accommodate the electrical needs of the Village. i Red Light Cameras - The Insurance Institute of Highway Safety conducted a national study from 2010 to 2014 of intersections that had red light cameras and were then removed. The study found that fatal red light crashes increased by almost thirty-three percent at the intersections where cameras were removed. Social Media- Mayor Johnson is very happy with the tone and behavior exhibited on Facebook over the past month. People are still asking questions and expressing their opinions but no one has made slanderous or defaming comments about the Village. CNN recently reported that a lot of the instigating going on with recent riots has been taking place through social media. The Village has a Facebook site at facebook.com/elkgrovevillage. Any questions about the Village can be posted on the site and staff will respond. Mayor Johnson gave the following examples of things being questioned on Facebook: Example 1: Vehicle stickers provide $715,000.00 in revenue to the Village at a cost of approximately$40,000.00. That money is used to pay for road salt and some street maintenance. The Police Department is in favor of vehicle stickers. It allows for quick identification of vehicles. Several suburbs still require vehicle stickers. Schaumburg and Hoffman Estates are the only two suburbs in the area that have stopped requiring them. Elk Grove Village vehicle stickers continue to be the least expensive in the area. Page 1 of 7 Example 2: The gravel driveway on Cosman Road. The driveway is within the Village and the gravel surface was grandfathered in many years ago. The drive is used to access a maintenance garage for the Lake Cosman Estates. If the use of the drive changes then it will have to be brought up to code,which means it will have to be made into a solid surface. The same applies to the side parking lot of the VFW on Devon Avenue. Example 3: Vacant store fronts. Stores are on private property and the Village cannot control rents or tell property owners what to do. Mayor Johnson explained the lease for the vacant Food4Less location is owned by Kroger. Kroger pays close to a quarter million dollars per year for the leased space. Kroger does not want anyone in that space. Other uses than a grocery store have approached the Village about the location, but Kroger will not sublet the property. The vacant Caputo lease is owned by the parent company of jewel and Jewel is located right across the street. The Village has been working diligently to find ways to get things to change. It is a tough battle because the property is private. Example 4: The pet store which is closing by the vacant Caputo site explained to the Village today that they were supposed to be part of a chain,with as many as a dozen stores. Only three stores opened,which prevented the chain from taking advantage of better discounts and pricing to support their growth and sustainability. All examples will be posted on the Village's Facebook page after tonight's Village Board meeting. The Mayor stated internet purchases have also hurt the local shopping market and asked residents to support and patronize local businesses. Presentation: Jonathan Williams from the Election Department of the Cook County Clerk's Office spoke about Election Judge and Equipment Manager recruitment for Election Day. Mayor Johnson stated the Village would put an article in the upcoming Village Newsletter. Awards - Trustee Czarnik joined Mayor Johnson at the podium to present awards to the parade winners. Trustee Czarnik asked members of the Parade Committee present in the audience to also join her at the podium. The following awards were presented: Most Creative - Elk Grove Library Spirit Award -Youth Against Violence Organization (recipients were not in attendance) Best Theme- Elk Grove Cub Scout Pack 495 Mayor Johnson invited Dave Lasher, General Manager of Castle Chevrolet,to join him at the podium to present checks to the community organizations that are recipients of funds raised from the 60th Anniversary Car Raffle. Castle Chevrolet donated a 2016 Chevy Camaro for the raffle. Mr. Lasher thanked the community for supporting the event and stated Castle Chevrolet looks forward to participating in future community events. All six raffle finalists and the winner of the car are Elk Grove Village residents. Checks were presented to representatives from the following organizations: A Caring Place Community Respite Care Program Community Character Coalition Elk Grove Youth Committee Elk Grove Lioness Club Elk Grove Lions Club Sheila Ray Center Advisory Committee Rotary Club The VFW will be hosting a ceremony at noon on Sunday, September 11, 2016 in recognition of first responders and the fifteenth anniversary of 9/11. Trustee Franke advised tickets are available on-line at www.elkgrove.org/oktoberfest for the Oktoberfest being held on September 23 and 24, 2016 at Rotary Green Park. There is a twenty percent discount offered for tickets purchased prior to the event. Trustee Petri announced the last 60th Anniversary movie, Jurassic Park, is being shown on Monday,August 22, 2016 at 7:00 p.m. at Elk Grove Cinema. Page 2 of 7 Trustee Prochno thanked everyone who participated in the annual Kenneth Young Center golf outing on August 3, 2016. There were over one hundred twenty golfers and over fifty thousand dollars raised for the Kenneth Young Center. The Elk Grove Farmer's Market takes place every Saturday morning from 7:30 a.m. to 1:00 p.m. The 41h Annual Corn Boil will be taking place this Saturday,August 20, 2016, from 10:00 a.m. to 1:00 p.m. This morning, Trustee Prochno, Chief Schmidt and Josh Grodzin attended the Associated Builders and Contractors Open House and Ribbon Cutting Ceremony for their grand opening. They have a new apprenticeship training lab in the Village at 1541 Elmhurst Road. Trustee Feichter stated seventy-five people participated in the Ride with the Mayor. Trustee Feichter thanked the Police Department for ensuring safety, the newspapers for their coverage of the event, and Mayor Johnson for leading the event. Trustees Feichter, Czarnik and Prochno attended the grand opening of the Village's 60th Anniversary exhibit and sports car exhibit at the Historical Museum. Trustee Feichter and Trustee Prochno attended the Chamber of Commerce barbecue last week. Trustee Feichter and Trustee Petri attended a reception hosted by the Police Department yesterday in conjunction with their CALEA certification. Trustee Czarnik announced the annual Frank J. Czarnik Memorial Scholarship Golf Outing will be taking place on Saturday, October 1, 2016. The outing is a four-man scramble which begins at 8:00 a.m. at Fox Run Golf Links. There will be prizes and a chance to win a car compliments of Woody Buick-GMC. Proceeds from the outing will be used to grant six one thousand dollar scholarships to Elk Grove students next June. Executive Session - Mayor Johnson announced he and the Village Board will be returning to Executive Session following the Village Board Meeting. 5.ACCOUNTS PAYABLE WARRANT - Motion to authorize payment of invoices as shown on the July 2016 Month-End Warrant in the amount of$2,187,707.66. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the August 16, 2016 Accounts Payable Warrant in the amount of$2,022,073.46. Moved by Trustee Petri Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Feichter NAYS: None ABSTAIN: Trustee Czarnik MOTION CARRIED 6. CONSENT AGENDA a. Concur with prior authorization and grant special permission authorizing an outdoor "Warehouse Sale" event and granting a Temporary Retail License in the amount of$35 for Wittek Golf Supply located at 300 Bond Street. b. Authorization of the following: • to hold a Public Hearing before the Plan Commission to consider the petition submitted by Community Consolidated School District 59 for a Special Use Permit to build an administration and professional development center on the property located at 1001 Leicester Road; and • to waive the filing fee for Community Consolidated School District 59 in the amount of$150. Page 3 of 7 c. Authorization of a request from the Christus Victor Lutheran Church, 1045 S. Arlington Heights Road, to waive building permit fees in the amount of$250 to remodel the welcoming center inside the church. d. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of$405 for sidewalk and curb installation at Andrews Park located at 305 Ridgewood Road. e. Authorization of a request from John Moore Vending to waive FY 2016/17 business license fees in the amount of$900. f. Authorization of a request from the Rotary Club of Elk Grove Village to waive the fee for a temporary Class D liquor license ($2,100) for the Village's 60th Anniversary Oktoberfest on September 23 and 24, 2016. g. Authorization of a request from the Alexian Brothers Medical Center, 800 Biesterfield Road, to waive engineering permit fees in the amount of$3,374 to replace the existing helipad and for parking lot maintenance. h. Authorization of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive building permit fees in the amount of$9,050 to re-roof the building. i. Authorization to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Midwest Paving Equipment, Inc., of Glen Ellyn, IL for the purchase of one (1) Falcon 2-Ton Trailer Asphalt Hot Box in the amount of $25,427 as budgeted in the General Fund. j. Authorization to award a contract with AVI Midwest of Arlington Heights, IL, the low bidder for the purchase and installation of an HD output production switcher package in an amount not to exceed $36,509 from the Cable Television Fund. k. Authorization to award a professional services contract with Accela, Inc. of San Ramon, CA for the ongoing maintenance of our Accela permit and inspection software in the amount of $17,721.33 for FY 2017 with a total five (5) year software maintenance contract amount of$113,432.91. 1. Authorization to award a purchase contract to TransChicago Truck Group, Inc., of Elmhurst, IL, for the replacement of one (1) tandem-axle dump truck for use by the Department of Public Works in the amount of$156,010 from the Capital Replacement Fund. m. Authorization to award a professional service contract to the lowest responsive and responsible bidder DiMeo Brothers, Inc. of Elk Grove, IL for the Lift Station Replacements - Jet-Die, Greenleaf and Shadywood project in the amount of$1,265,000 from the Water and Sewer Fund. n. Authorization to grant a variation from the Municipal Code, Section 8-1213-1-ID, Easements, to permit construction of a shed which will encroach four feet (4) into the ten foot (10')public utility easement at 68 Forest Lane. o. Adopt Ordinance No. 3459 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FOUR (4') FOOT HIGH FENCE EXTENDING APPROXIMATELY NINETEEN (19') FEET BEYOND A LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 398 BRIGHTON ROAD, ELK GROVE VILLAGE" p. Adopt Ordinance No. 3460 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX (6') FOOT HIGH FENCE EXTENDING APPROXIMATELY TWENTY-SIX (26') FEET BEYOND A LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 622 DUPONT COURT, ELK GROVE VILLAGE" Page 4 of 7 q. Adopt Ordinance No. 3461 entitled, "AN ORDINANNCE GRANTING A VARIATION OF SECTION 3-7:D(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIVE (5') FOOT HIGH FENCE EXTENDING APPROXIMATELY SEVENTEEN (17') FEET BEYOND A LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE-FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 994 WISCONSIN LANE, ELK GROVE VILLAGE" r. Adopt Resolution No. 25-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2416 ESTES AVENUE, ELK GROVE VILLAGE, ILLINOIS" s. Adopt Resolution No. 26-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1501 LANDMEIER ROAD, ELK GROVE VILLAGE, ILLINOIS" t. Adopt Resolution No. 27-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS EMERGENCY SERVICES MANAGEMENT ASSOCIATION FOR PARTICIPATION AS A MEMBER IN THE ILLINOIS EMERGENCY MANAGEMENT MUTUAL AID SYSTEM RESPONSE" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Motion to approve Consent Agenda items"a through t." Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED 7. REGULAR AGENDA a. Authorization to grant special permission authorizing outdoor seating at Marino's Wood Fire Restaurant,located at 1041 Rohlwing Road, in conjunction with the seating plan approved by the Community Development Department. Motion to authorize outdoor seating at Marino's Wood Fire Restaurant. Moved by Trustee Lissner Seconded by Trustee Franke VOICE VOTE MOTION CARRIED b. Authorization to approve a free standing sign with multiple variations for Thorntons Gas Station located at 2310 Elmhurst Road. Trustee Petri asked if any additional work was going to be done on the station. A representative from Thorntons advised there was going to be interior remodeling and pump replacement. Motion to approve a free standing sign with multiple variations for Thorntons Gas Station. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 8. PLAN COMMISSION -Village Manager Rummel - No items to discuss under the Plan Commission 9. ZONING BOARD OF APPEALS -Village Manager Rummel - Discussion about the variation at 1210 Diane Lane was tabled to the September 13, 2016 Village Board meeting. 10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik thanked everyone who participated in the blood drive held on Saturday,August 13, 2016. Page 5 of 7 Trustee Czarnik advised everyone that the services of the community health nurse are available to residents for assistance in getting information to help or advise them on health issues. 11. RECYCLING&WASTE COMMITTEE - Trustee Feichter stated there was 42,659 pounds of electronics recycled from the Village's last recycling event. That was double the amount from last year. 12.YOUTH COMMITTEE - Trustee Franke reported the last Splash Party of the summer was held on August 12, 2016. Due to inclement weather, it was held indoors at the Pavilion instead of at Rainbow Falls. Sixty teens attended. 13. BUSINESS LEADER FORUMS - Trustees Lissner/Petri - Trustees Petri and Lissner, Village Manager Rummel and Josh Grodzin have visited four business locations since the last Village Board meeting. The meetings have been very informative and the businesses have been providing lots of feedback. There will be a Business Leader Forum meeting on August 25, 2016 at 11:30 a.m. at the Holiday Inn. 14. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report 15. INFORMATION COMMITTEE - Trustee Prochno - Schaumburg Township Assessor John Lawson is hosting an Appeal Seminar to educate taxpayers on how to appeal their j new reassessment. Tentative open appeal is August 19, 2016 to September 17, 2016. The j seminar is being held on Tuesday,August 30, 2016 at 6:30 p.m. at the Township of 1 Schaumburg Town Hall, One Illinois Boulevard, Hoffman Estates, IL. The seminar is being sponsored by local representatives. The seminar is for taxpayers within Schaumburg Township. 16. PARADE COMMITTEE - Trustee Czarnik- The kickoff meeting for the 2017 Hometown Parade will be held on Monday, September 12, 2016 at 5:30 p.m. in Room E of the Charles J. Zettek Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri -Trustee Petri asked that railroad crossings be removed from the Business Leader Forums agenda. A number of projects have taken place this summer. Ditch and culvert improvements have taken place. Touhy Avenue and Arthur Avenue were completed three months ahead of schedule. Estes Avenue culvert improvements are substantially completed with landscaping and punch list items remaining. Pratt Boulevard railroad crossing culvert improvements have been completed. Nine railroad crossing improvements have been completed. Rear yard drainage program and street resurfacing program,with the exception of Oakton Street and Beisterfield Road, have been completed. The Busse Road median improvements are outstanding. The Northwest Council of Mayors has moved up the Elk Grove Village Lively Boulevard resurfacing to next year. Funding will be received for the project. 20.AIRPORT UPDATE -We are six to seven weeks into the Flight Rotation Plan. Flight patterns for each week are posted on the Village website. Be sure to report any concerns. All comments go directly to the ONCC. The next SOC meeting is scheduled for September. 21. MID SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson-The Buckinghams will be performing at the Tree Lighting Ceremony. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Oktoberfest. 23. LIQUOR COMMISSION - Mayor Johnson - No Report 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS -All items appear on the Consent Agenda and can be removed from Unfinished Business. 27. NEW BUSINESS- No items of New Business Page 6 of 7 28. PUBLIC COMMENT- 9:06 p.m. - No Public Comment 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 9:07 p.m. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B.Johnson Page 7 of 7