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HomeMy WebLinkAboutVILLAGE BOARD - 11/15/2016 - Village Board Minutes �y��gOVE � TIONAt,cV'���2 MINUTES REGULAR VILLAGE BOARD MEETING November 15, 2016 1. CALL TO ORDER- 7:17 p.m. Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter, Samuel L. Lissner, James P. Petri, Christine K. Prochno Absent: Trustee Jeffrey C. Franke Also Present: Village Manager Raymond R. Rummel,Attorney William J. Payne,Acting Village Clerk Lorrie Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION- PASTOR MIKE GATES, LIVING HOPE CHURCH 3.APPROVAL OF MINUTES OF October 25, 2016 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 25, 2016 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson advised that Attorney Bill Payne was present on behalf of Village Attorney George Knickerbocker. The Mayor reported that the Elk Grove business park is doing well. During the great recession, Elk Grove Village reinvested back into the community and it is now paying off as the economy turns around. In FY 2016 approximately$41 million dollars of construction value was reinvested into the community. This year, almost$89 million has been reinvested into the community. Permit fees collected this year will be $1.2 million. Elk Grove is still the hottest market out there with the vacancy rate down at an all-time low. There are a couple of data centers in the Village that are looking to expand and the permit fees alone are close to $800,000. Just another sign that Elk Grove is doing very, very well. Mayor Johnson attended the following meetings and events: October 26, 2016 - Mayor Johnson, Trustee Lissner and Trustee Petri attended an Intergovernmental Meeting in Hoffman Estates with school board, park district,township and government officials from other communities to discuss collaboration of projects together. October 27. 2016 -Attended a Tollway Board Meeting. I-90 is scheduled to be done by December 31, 2016. The Mayor advised that the new lanyards going across the lanes will give motorists advanced warning about accidents to avoid congestion. The Tollway will be testing them in early 2017 to see how they work. October 27, 2016 - Mayor Johnson joined Mayor Larson of Schaumburg and Mayor McLeod of Hoffman Estates at the Schaumburg Expo to talk with over 200 representatives of the manufacturing industry to discuss concerns in the business world as well as in the communities. Elk Grove Village was recognized as a very big engine in the manufacturing industry. October 28. 2016 - Filmed an In The Grove taping to announce the 19th Annual Tree Lighting Ceremony that will take place on Friday, November 25, 2016. This year The Buckingham's will perform a holiday concert at 4:30 p.m., at 5:30 p.m. the tree lighting will take place, followed by a spectacular fireworks display, and the arrival of Santa and Mrs. Claus. November S. 2016 - Coffee with the Board. The Mayor and Village Board are available any time during the year and residents are welcome to call the Village Hall. November 10. 2016 -The Village Board attended a Ribbon Cutting at the Holiday Inn located at 1000 Busse Road. Page 1 of 6 November 11. 2016 - Attended Veterans Day Ceremonies - Elk Grove High School did a phenomenal job giving recognition to our Veterans. There were 2,000 high school students that gave a standing ovation to the Veterans as they entered the gymnasium for the ceremony. There was a breakfast for the Veterans before the ceremony and it was nice to see the students interact with the Veterans. The VFW Ceremony was also moving. It was announced that the Village is partnering with the Community Character Coalition and the VFW to raffle off a brand new$70,000 Corvette at the last summer concert on July 25, 2017. We want to thank Castle Chevrolet for offering to donate the Corvette without hesitation. Tickets are already on sale for$10 each or three (3) for$20 with all proceeds going towards the installation of an elevator at the VFW facility. The Community Character Coalition is running the raffle and tickets are available on the CCC website at www.ccceg.org. November 14. 2016 - Customer Service Planning Meeting and Budget Meeting with the Tollway. The Tollway is looking to make some changes with the transponders in the near future and the Tollway budget this year is $1.3 billion. The Mayor advised that Consent Agenda item 6.d references the property tax levy for this year. Less than 10% of your bill goes to Elk Grove Village. Taxes also go to other taxing bodies such as the school district,the county, mosquito abatement, etc. Last September the county came out with rankings that listed Elk Grove as having the lowest combined property tax rate in all of Northwest Cook County. Over the last 10 years the Village has held the line on the General Fund property tax. The state informed us that because the investment returns on the pension wasn't as expected,we need to raise the pension portion of our property tax bill by a little over$1 million this year. Because the Village had a good fiscal year,the Board has agreed to reduce the General Fund property tax by $400,000. The Village is doing their part to help soften the impact on what is mandated by the state. Presentations -Mayor Johnson asked Police Chief Stephen F. Schmidt to join him at the podium. The Chief asked to make a brief announcement prior to the Mayor's presentation. On November 5, 2016 the Village received a plaque for its 8th Accreditation Award for CALEA certification. The Village has been accredited since 1993 and is reaccredited now until 2020. Mayor Johnson thanked the Chief for all of his efforts as it is a great honor for the Village. Mayor Johnson read a proclamation honoring Chief Stephen F. Schmidt for his commitment to the community for almost 42 years. The Mayor recognized all of the Chief's accomplishments and wished him the best as he begins his retirement on November 30, 2016. Chief Schmidt thanked the Mayor, Board of Trustees,Village Manager and many individuals that were mentors or who have contributed to the success of his career with the Police Department. The Chief noted that he was a Deputy Chief for 10 years and Police Chief for 17 years,which meant being on call 24/7 collectively for 27 years. The Chief spoke about his involvement on many high profile cases and reminisced about the memorable events and numerous awards that were received throughout his career at Elk Grove Village. The Chief's footprint will be left on many facets of the Police Department from developing Crime Prevention programs for the community to developing security detail for dignitaries passing through Elk Grove Village. The Chief thanked the Village Board as well as the community for making Elk Grove such a great place to live and work for 41 years. The Chief continued to thank the entire Police Department for their contributions through the years as every position plays a vital role to keep things running smoothly in the department. The Chief reflected on the many special events that the Village offers and how well the departments work together to plan the events for the community. Although Chief Schmidt is retiring he noted that he will still be involved with some of the community Page 2 of 6 groups. The support from the community has been overwhelmingly positive and very much appreciated through the years by the Police Department. The Chief thanked his family for supporting him through the years and noted that he is confident that the community is just as safe today as it was when he first started with the Village. Trustee Lissner reported that on October 27 he attended an event at CenturyLink Data Center located at Busse and Devon in Elk Grove on behalf of the Mayor. On Thursday, November 10, he also attended the Daily Herald Hospitality Expo at the Stonegate Conference Center. It was great to see representatives from several Elk Grove companies such as Jimmy's Charhouse, the Sheraton Hotel, and the Double Tree at the Expo. Trustee Czarnik congratulated Chief Schmidt again on his retirement and for all his contributions to the Village. The Veterans Day celebrations on November 11th at the high school and the VFW were wonderful. The Kenneth Young Center also had their annual fashion show on Saturday, November 12th that was successful in raising funds for a worthy cause. Trustee Feichter reported that a Police Officer who regularly attends Community Character Coalition meetings mentioned a program called "Cops and Kids". The program allows Police Officers to assist disadvantaged children purchase holiday gifts. Last year the officers assisted 23 children from Elk Grove Village to buy holiday gifts at Walmart. Elk Grove Village Police Officers will be participating in this program again on December 17th. Community Character Coalition was asked if they could help raise additional funds to assist even more children this year. Donations can be dropped off at the Police Department or on the Police Lodge 35 website. Trustee Prochno congratulated the Kenneth Young Center on a very successful fashion show and thanked Trustee Czarnik who continues to serve on the board of the KYC. The Lioness Club is sponsoring the Halloween house decorating contest since the Jaycees have disbanded. There were 16 participants this year. The awards were presented at the Park District board meeting last week. The Village has agreed to sponsor the Christmas house decorating contest that will also include condos and townhomes this year. Information will be posted on the Village website and the community events signs soon. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 31, 2016 Accounts Payable Warrant in the amount of $2,780,747.90. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED Motion to authorize payment of invoices as shown on the November 15,2016 Accounts Payable Warrant in the amount of$1,403,886.69. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Queen of the Rosary Parish to waive fees for a temporary Class D Liquor License and a Food Caterer's License in the amount of$2,200 for an Alumni Gathering on Saturday,November 26, 2016 at 750 Elk Grove Boulevard. Page 3 of 6 b. Authorization to increase a construction contract with Landmark Contractors, Inc. of Huntley, IL for the Biesterfield and Wellington Streetscape Improvements Project in the amount of$29,006.18 from the Capital Projects Fund. c. Authorization to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Casey Equipment of Arlington Heights, IL for the purchase of one (1) LeeBoy 5000 Path Master Paver in the amount of$109,316.25 from the Capital Replacement Fund. d. Authorization to concur with the 2016 combined Village and Library property tax levy determination of$25,671,681 less the proposed abatement of$2,470,609 for a net levy $23,201,072. e. Adopt Ordinance No. 3467 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE (CABLE PRODUCTION ASSISTANT-VILLAGE MANAGER'S OFFICE)" £ Adopt Ordinance No. 3468 entitled, "AN ORDINANCE AMENDING SECTION 6-6-3- 7 AND SECTION 6-6-3-8 OF THE VILLAGE CODE WITH RESPECT TO DECRIMINALIZING CERTAIN ARRESTS FOR THE POSSESSION OF CANNABIS AND OTHER SANCTIONS FOR OTHER CANNABIS AND PARAPHERNALIA ARRESTS" g. Adopt Ordinance No. 3469 entitled, "AN ORDINANCE AMENDING SECTION 6-4-5- 1(C) OF THE VILLAGE CODE AS IT PERTAINS TO PARKING RESTRICTIONS ON CERTAIN DESIGNATED STREETS WITHIN THE VILLAGE" h. Adopt Resolution No. 36-16 entitled, "A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $72,034.85 FOR ENGINEERING AND CONSTRUCTION OF ADDITIONAL SIDEWALK AND COST DIFFERENCE BETWEEN STANDARD ROADWAY LIGHTING AND DECORATIVE LED LIGHTING ALONG ELMHURST ROAD AS PART OF THE I-90/ELMHURST ROAD INTERCHANGE PROJECT" i. Adopt Resolution No. 37-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1200 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS" j. Authorization to award a professional services contract retainer to Entertainment Management Group of Elk Grove Village, IL for the management and operation of the 2017 Mid-Summer Classics Concert Series in an amount of$39,500. k. Adopt Ordinance No. 3470 entitled, "AN ORDINANCE AMENDING SECTIONS 3- 19-4, 3-19-10 AND 3-1-6 OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE PERTAINING TO ALARM LICENSE FEES AND ALARM LICENSE FINES" 1. Adopt Resolution No. 38-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE SIX (6) DROP BOX AGREEMENTS BETWEEN UNITED PARCEL SERVICE AND THE VILLAGE OF ELK GROVE VILLAGE" m. Adopt Resolution No. 39-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 613 STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 901 GREENLEAF AVENUE, ELK GROVE VILLAGE, ILLINOIS" n. Adopt Resolution No. 40-16 entitled, "A RESOLUTION AMENDING RESOLUTION 16-08 BY APPROVING A DECLARATION OF AMENDMENT TO THE VANTAGECARE RETIREMENT HEALTH SAVINGS PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (ICMA)" Mayor Johnson asked if there were any questions or comments on the Consent Agenda items. Village Manager Rummel noted that on Consent Agenda item 6.i, the Resolution number should be noted as 37-16 as opposed to 36-17. Mayor Johnson affirmed the change for the record. There were no other comments. Page 4 of 6 Motion to approve Consent Agenda items"a through n." Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Franke MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda. 8. PLAN COMMISSION -Village Manager Rummel - No Report 9. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report 10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik-There were 26 people that donated blood at the Community Blood Drive on Saturday, November Stn. 11. RECYCLING&WASTE COMMITTEE - Trustee Feichter-Today is "America Recycles Day" and Waste Management has many items listed on the internet that provide helpful hints when recycling items. The Village newsletter will also have an article that can assist with recycling questions. The leaf pickup program has concluded but leaves can be placed in paper bags and disposed of in the dumpsters located at the two Public Works Facilities. 12.YOUTH COMMITTEE -Trustee Franke - No Report 13. BUSINESS LEADERS FORUMS - Trustees Lissner/Petri - The meeting to update the zoning regulations will be on Monday, December 5, at 1:00 p.m. in the Chernick Conference Room. Trustee Lissner also noted that tomorrow and on Thursday,they will be meeting with the owners of Steiner Electric and Abbot Rubber. This will be the fifteenth meeting with businesses in the Village since the end of June and they are finding these meetings to be very informative. 14. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri - No Report 15. INFORMATION COMMITTEE -Trustee Prochno - No Report 16. PARADE COMMITTEE- Trustee Czarnik-The Hometown Parade will take place on Saturday,June 17, 2017 at 2:00 p.m. The theme this year will be "Storybook Land". The next meeting will be Monday,January 9, 2017 at 5:30 p.m. in Room E at the Municipal Complex. 17. PERSONNEL COMMITTEE-Trustee Franke - No Report 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - No Report 20.AIRPORT UPDATE-The Suburban O'Hare Commission will be having a meeting on Friday to get an analysis of the 12-week Runway Rotation Plan (Fly Quiet Plan) from the experts at JDA. We look forward to the update and will be sending out a Press Release. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- The announcements will be made in December for next year's concert lineup. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson -Tree Lighting Ceremony will be on Friday, November 25, featuring the Buckingham's along with the tree lighting and fireworks. 23. LIQUOR COMMISSION - Mayor Johnson - No Report 24. REPORT FROM VILLAGE MANAGER- Congratulations to Chief Schmidt. It has been an honor and a privilege to work with you over the last 28 years that I have been in Elk Grove. You have been a great friend and I want to personally thank you for the 41 years of service to the taxpayers of Elk Grove. I wish you nothing but the best in your retirement. 25. REPORT FROM VILLAGE CLERK- Total vote count for early voting was 5,315 in Elk Grove Village. 26. UNFINISHED BUSINESS - No items of Unfinished Business. 27. NEW BUSINESS- No items of New Business. Page 5 of 6 28. PUBLIC COMMENT- 8:55 p.m. - Mayor Johnson asked if anyone else would like to address the Board tonight. No Public Comment. 29.ADJOURNMENT- Mayor Johnson handed Chief Schmidt the gavel to adjourn the meeting. Motion to adjourn the Village Board Meeting at 9:00 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik NAYES: None ABSENT: Trustee Franke MOTION CARRIED Loretta M. Murphy,Acting Village Clerk Mayor Craig B. Johnson Page 6 of 6